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The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- May 21, 2014
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
05/21/2014
Contributor
An entity responsible for making contributions to the resource
Dembitz, Marla Bark
Ellenbogen, Luisa
Simon, Ronald
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.760
American Sign Language (ASL)
Bannockburn Illinois
Chicago Sun-Times
Credit Cards
CVI
Deerfield Police Department
Deerfield Public Library
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Long Range Planning Committee
Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public LIbrary Board of Trustees Self-Evaluation Process
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Communication Plan
Deerfield Public Library Digital Signage
Deerfield Public Library Improvement Plan
Deerfield Public Library Meeting Rooms
Deerfield Public Library Non-Resident Library Card Policy
Deerfield Public Library Outreach
Deerfield Public Library Patron Banning
Deerfield Public Library Patron Behavior Policy
Deerfield Public Library Quiet Reading Area
Deerfield Public Library Server
Deerfield Public Library Signage
Deerfield Public Library Unattended Child Policy
Deerfield Public Library Virtual Services
Deerfield Public Library Website
Deerfield Village Board of Trustees
Deerfield Writers' Group
Freegal
Friends of the Deerfield Public Library
Friends of the Deerfield Public Library Board President
Friends of the Deerfield Public Library Book Sale
Google Chrome
Health Insurance
Illinois Open Meetings Act (OMA)
Jeffrey Rivlin
Kenan Abosch
Luisa Ellenbogen
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
Mortenson
Non-Resident Cards and Fees
Pioneer Press
Poblocki Sign Company
QR Codes
Riverwoods Illinois
Ronald Simon
Seth Schriftman
Sikich Gardner and Company LLP
Sikich Managed Services
Survey Monkey
Susan Karp
Tom Owen
Trisha Steele
Wayfinding Signs Company
William S. Seiden
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
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The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Special Board Meeting Minutes -- July 15, 2014
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
07/15/2014
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Dembitz, Marla Bark
Ellenbogen, Luisa
Rivlin, Jeffrey
Schriftman, Seth
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.762
Claire Steiner
Customer Service
Deerfield Public Library
Deerfield Public Library Board of Trustees
Deerfield Public Library Browsing Newsletter
Deerfield Public Library Mission Statement
Deerfield Public Library Strategic Plan
Deerfield Public Library Survey
Ellen Kaiser
Jeffrey Rivlin
Kenan Abosch
Luisa Ellenbogen
Marla Bark Dembitz
Mary Pergander
Meg Anthony
Michael K. Goldberg
Pam Skittino
PowerPoint
Ronald Simon
Seth Schriftman
Tom Owen
Trisha Steele
Zingerman's
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- September 17, 2014
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
09/17/2014
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Dembitz, Marla Bark
Ellenbogen, Luisa
Rivlin, Jeffrey
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.769
American International Group (AIG)
Blue Cross Blue Shield
Center for Enriched Living (CEL)
Collection HQ
Customer Service
Cyber-Insurance
Deerfield Farmers Market
Deerfield Fine Arts Commission Public Art Program
Deerfield Fine Arts Commission Public Art Show
Deerfield Multi-Board Event
Deerfield Public Library
Deerfield Public Library All Staff Meetings
Deerfield Public Library Appropriations and Levy
Deerfield Public Library Art
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public LIbrary Board of Trustees Self-Evaluation Process
Deerfield Public Library Book Drop Boxes
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Communication
Deerfield Public Library Communication Plan
Deerfield Public Library Digital Signage
Deerfield Public Library Employee Handbook
Deerfield Public Library Facebook Page
Deerfield Public Library Fundraising
Deerfield Public Library Infrastructure
Deerfield Public Library Meeting Rooms
Deerfield Public Library Memorial Wall
Deerfield Public Library Online Resources
Deerfield Public Library Operating Budget
Deerfield Public Library Pinterest
Deerfield Public Library Quiet Reading Area
Deerfield Public Library Staff Development Program
Deerfield Public Library Staff Survey
Deerfield Public Library Virtual Services
Deerfield Public Library Website
Deerfield Village Board of Trustees
Flu Shots
Friends of the Deerfield Public Library
Hazel Parking Lot
Health Insurance
Hicks Grants
Illinois
Illinois Law
Illinois State Library
Insurance
iPads
Jack A. Hicks
Jeffrey Rivlin
Judy Hoffman
Kenan Abosch
Kiel Cross
Lincolnwood Public Library
Lindemann Parking Lot
Luisa Ellenbogen
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
Per Capita Grant
Pinterest
Ronald Simon
Seth Schriftman
The Management Association
Tom Owen
Warren Newport Public Library
William S. Seiden
Zingerman's
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- November 19, 2014
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
11/19/2014
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Dembitz, Marla Bark
Ellenbogen, Luisa
Goldberg, Michael K.
Rivlin, Jeffrey
Schriftman, Seth
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.772
Apple TV
Center for Enriched Living (CEL)
Collection HQ
Continuing Education
Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR)
Deerfield Budget Levy Hearing
Deerfield Business of the Year Award
Deerfield e-Cigarette Ordinance
Deerfield Farmers Market
Deerfield Police Department
Deerfield Public Library
Deerfield Public Library Appropriations and Levy
Deerfield Public Library Art
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Ad-Hoc Committee
Deerfield Public Library Board of Trustees Board Relations Committee
Deerfield Public Library Board of Trustees Building and Grounds Committee
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public LIbrary Board of Trustees Self-Evaluation Process
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Circulation Policies
Deerfield Public Library Communication Plan
Deerfield Public Library Computer Use
Deerfield Public Library Fundraising
Deerfield Public Library Infrastructure
Deerfield Public Library Long Range Planning
Deerfield Public Library Meeting Rooms
Deerfield Public Library Operating Budget
Deerfield Public Library Outreach
Deerfield Public Library Policies
Deerfield Public Library Quiet Reading Area
Deerfield Public Library Self Checkout Stations
Deerfield Public Library Staff
Deerfield Public Library Staff Holiday Party
Deerfield Public Library Staff Survey
Deerfield Public Library Strategic Plan
Deerfield Public Library Unattended Child Policy
Diane Mazur
Digital Library Assistant (DLA)
Downloadable Materials
Ellen Kaiser
Freegal
Friends of the Deerfield Public Library
Google Chrome
iMac
iPads
Ira Schoenburg
Jeffrey Rivlin
Judy Hoffman
Kenan Abosch
LACONI
LACONI Salary Survey
Luisa Ellenbogen
Marla Bark Dembitz
Mary Pergander
Meg Anthony
Michael K. Goldberg
Minecraft
Nabi Tablets
New York Times
North Suburban Library System
Patty Turner Senior Center
Perma-Seal
Radio-Frequency Identification (RFID)
Ronald Simon
Seth Schriftman
Sikich Managed Services
Tom Owen
Trisha Steele
Whole Foods
William S. Seiden
Youth Tablets
Zingerman's
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Deerfield Public Library Board of Trustees
Deerfield Public Library
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., February 18, 2015
1-
rOLL
CALL AND CALL TO ORDER
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3.
CONSENT AGENDA
a. Minutes: Regular meeting January 21; Special Board meetings series January 31, February 5, and February 7
b. Financials: Balance sheet, Revenues and Expenses, Variance report. Investments Report
c. Approval of report created for audit: End of Year Liability for Accrued Payroll Compensated Absences
d. Approval of Illinois Public Libraries Annual Report for 2014 (IPLAR)
4.
TREASURER REPORT
a. List of checks and payments for approval
5.
FRIENDS LIAISON REPORT
6.
VILLAGE LIAISON REPORT
7.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report, including Preschool Fair, patron art donation offer, staff member becoming
Certified Genealogist
b. Winter Wish List for Friends meeting - Update
c. Illinois Per Capita requirements for 2016-17
d. Progress report on salary schedule revisions based on LACONI 2014 survey
e. Progress report on Policy review 2015
f.
Plans regarding art purchases made possible by Friends' donation
g. Confirmation of date for honoring outgoing Board members
h. Invitation to apply for Library Journal New Landmark Libraries Award
8.
OLD BUSINESS
a. REVISED Prototype GIVE button for donations, and related donation
i.
Report by Marla Dembitz on concerns expressed by Friends at recent meeting
b. Instructions to staff to reinstitute Library Trustee fee waiving and policy change
c. Update - Personnel Handbook revision
d. Next steps for recruiting new Library Director: Recommendation regarding recruiter and approval of contract amount
e. Information about League of Women Voters candidate event March 15
f.
Follow-up regarding automatic interior doors, survey results, quotes, and possible approval
g. Update - Replacement of main electrical switch and possible insurance claim
h. Update - Youth Services tablets for children
9.
NEW BUSINESS
a. Proposed dates for Trustees at Farmers Market
b. Proposal to combine lower level service desks and create seating area using existing furnishings
c. Recommendation to purchase disc cleaner
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate
and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
11. ADJOURNMENT
Upcoming Board meetings:
REGULAR: March 18, April 15, May 20.
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
1.
ROLL call and call to order
The meeting was called to order at 7:00 p.m. in the Boardroom, 920 Waukegan Road, Deerfield, IL 60015.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Marla Bark Dembitz, Luisa Ellenbogen,
Michael Goldberg, Jeff Rivlin - Treasurer, and Seth Schriftman
Absent: none
Also present was Village Liaison Bill Seiden, and Ms. Barb Reich of the Friends of the Deerfield Public Library
Staff: Library Director Mary Pergander and Business Manager Trisha Steele
Guest: Ms. Lynn Elam, the Library's consultant and recruiter for the new director search
Ms. Elam was introduced by Mr. Ron Simon. She described the meetings held with staff and managers where
the following were discussed: characteristics of a new director, the Library's culture, what is working well,
attitude, and right fit. Ms. Elam outlined the timeline and listed the steps, some of which are already
accomplished, which included establishing a compensation range. Next week the job description will be revised
and the position will be posted, with a desired application date of March 20. Interviews are expected to begin in
May, and the position should be filled in the summer. She said that there are 7-8 open director positions in the
local area, described the generational shift in the market, and stated that she is expecting 20-25 applicants for
the Library's position. The Board thanked her for her efforts on their behalf. Ms. Elam left the meeting at 7:10.
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
3.
CONSENT AGENDA
The following items were included on the consent agenda:
a. Minutes: Regular meeting January 21; Special Board meetings series January 31, February 5, and February 7
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
c. Approval of report created for audit: End of Year Liability for Accrued Payroll Compensated Absences
d. Approval of Illinois Public Libraries Annual Report for 2014 (IPLAR)
Ms. Pergander noted that there is no variance report because January is the first month of the year.
Mr. Seth Schriftman asked about why some of the Board packets were delivered later than usual. Ms.
Pergander confirmed that they had been mailed on Friday as usual and said staff would ask the post office
whether there was something that caused the delay.
MOTION: Ms. Marla Dembitz made a motion to approve the consent agenda as modified, seconded by Mr. Seth
Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and
Ron Simon. The motion was approved.
4.
TREASURER REPORT
a. List of checks and payments for approval
Mr. Rivlin presented the outstanding list of checks to be approved for payment, which included
Petty cash checks 468 through 472
$241.84
207.84
Electronic payments from the E-Pay Illinois Funds account
General Fund checks 8574-8606, 8641-8706 & two ACH transactions
117,135.18
The total amount presented for approval was
Page 1 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
MOTION: Ms. Dembitz made a motion to approve the list of checks and payments, seconded by Mr. Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and
Ron Simon. The motion was approved.
5.
FRIENDS LIAISON REPORT
Ms. Barb Reich addressed the Board and discussed the Library's wish list, volunteer time and energy, and fund
raising plans, noting that 97% of the money raised by the Friends comes back to the Library. She said that the
Friends' Board had voted to pledge $14,825 to the Library for items on the 2015 wish list, including Pie-day
Program, Adult programs, a BBC DVD collection, and youth discovery tables. Ms. Reich reported that the group
now has 70 members and is planning to build membership this year.
6.
VILLAGE LIAISON REPORT
Mr. Bill Seiden reviewed the activities of the Village meetings.
7.
LIBRARY DIRECTOR REPORT
The Library Director, Ms. Mary Pergander, provided the following information:
a. Highlights from Director's written report, including Preschool Fair, patron art donation offer, staff member
becoming Certified Genealogist, building issues
Our website had over 700 new visitors compared to the previous period. Tony Keaton has found a reliable,
inexpensive and permanent solution to the multiple issues of the front door locking mechanism. The solution
has been implemented and staff have expressed great appreciation that the issues are finally resolved. Two of
the three needed revisions to the Personnel Handbook have been completed and reported on elsewhere. The
development of proposed salary range changes has begun, using LACONI results. The audit preparations are
underway. We sprang a leak in the storage closet of meeting room C but caught it before damage was done.
Preventative measures were taken. (Mr. Abosch asked if anything can be installed to prevent the freezing of the
pipes. Ms. Pergander will follow-up on this.) One upper window in the Preschool pavilion mysteriously
cracked/shattered. The window was boarded up and a replacement has been ordered. Total meeting room set
ups for the month were 68. Additional assistance of about 6 hours per week is being explored. Six new groups
used the Library during the month, with 51 reservations total. The Center for Enriched Living is providing
volunteers twice a week to help dust the bookshelves. This is a vital service for us, and it is making a very
positive difference in our level of cleanliness, as well as providing valuable volunteer experience for the group.
Kary Henry coordinated our first Preschool Fair, to high acclaim by both the preschools and attendees. The
glowing reviews and a project summary were provided to the Board. Sayaka Suzuki and Judy Hoffman
represented the Library at the Lake Forest College job fair. We executed a Chamber e-blast for the small
business program, with registrations skyrocketing immediately afterward. We have contracted with a presenter
form Zingerman's to provide a half-day of customer service training for staff in late April. Support Services has
begun training staff members on serials functions, for cross-capabilities. The circulation in January was our
highest January ever recorded since we began in 2007. Similarly, there were 3,500 ebook downloads in the
month, compared to 2000 for the same month one year ago. Adult Services Librarian Anne Jamieson will be
pursuing Genealogy certification.
b.
Winter Wish List for Friends meeting - Update
A list of the Wish List items approved by the Friends was provided to the Board.
c.
Illinois Per Capita requirements for 2016-17
Ms. Pergander reviewed the 2015 Per Capita Grant requirements, with special focus on the Board's
responsibilities for the EDGE assessment discussions, since she will likely be gone before those take place.
Head of IT Tom Owen is completing the assessment, and can provide new leadership with the results, for
Page 2 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
board discussion. This must be completed prior to September at the latest, so that the Grant application
reflects the completion of the requirement. Another requirement is the evaluation and fostering of
resource sharing options. Ms. Pergander recommends that the Board request that the management team
develop discussion points on this topic for the Board to evaluate and discuss.
Mr. Rivlin asked for clarification, recalling that last year he had reviewed the EDGE assessment materials for
the Board. Ms. Pergander clarified that last year we learned about assessment, now we must do it.
d. Progress report on salary schedule revisions based on LACONI 2014 survey
Ms. Pergander will bring proposed new schedules to the Board at the March meeting as planned, and will
discuss them first with Mr. Abosch.
e. Progress report on Policy review 2015 Ms. Pergander described the process to review all policies with the Board and update the complete manual
prior to her departure in May.
f. Plans regarding art purchases made possible by Friends' donation Since art-knowledgeable board members had given the green light previously, Ms. Pergander is proceeding
with a partial purchase of previously-selected art, using the money donated by the Friends.
g. Confirmation of date for honoring outgoing Board members Outgoing Board members will be honored at the April Board meeting.
h. Invitation to apply for Library Journal New Landmark Libraries Award
Upon further consideration, the Board and Ms. Pergander agreed that this award process is not feasible at
this time.
Mr. Rivlin asked about Library Journal Star Status. Ms. Pergander summarized that these are the libraries worthy
of exceptional recognition on a national level, based on four criteria used nationwide. She especially
appreciates advances such as increasing patron usage of computer services, which has moved us up in the
standings quite a bit compared to last year. There is a two to three year lag built into our reporting.
Mr. Rivlin suggested that Library might find ways to promote downloads with 4th of July Parade celebration and
library promotion.
Mr. Simon asked Ms. Pergander to confirm her final date, which will be Friday, May 29th.
8.
OLD BUSINESS
REVISED Prototype GIVE button for donations, and related donation
Ms. Pergander reviewed the changes made as requested at the last board meeting for the GIVE button,
which now says "GIVING" and is relocated in the DRAFT to the upper right of the Homepage. No content has
yet been developed, pending further approvals.
Report by Marla Dembitz on concerns expressed by Friends at recent meeting
i.
Ms. Dembitz reviewed a discussion held at the Friends' meeting regarding the Library's intention to
do passive fund raising. She explained that the Friends are concerned about causing confusion for
patrons, competition between the Library and the Friends group, tax accountability, and whether
such fund raising by the Library is too close to the recent tax referendum. She referenced the
Highland Park Library website use of a Library-based wish list as an example of the Friends'
concerns. Ms. Reich asked about the joint fund raising committee, where the Library and the
Friends could collaborate. She said the Friends may now be willing to allow usage of or support
grant opportunities which require the need of a 501(c) 3 status, which the Friends obtained several
years ago. Ms. Pergander expressed delight that the Friends may now be able to support the
Library's grant requests in this manner.
Page 3 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
The board members discussed these points, explained that they feel the Board has a responsibility
to provide an avenue for different types of donations, such as bequests, and emphasized that no
competition is intended.
Ms. Pergander clarified that the website GIVING button would not link to specific wish list requests,
as it does for the Highland Park Library, but would lead to many avenues of engagement, including
giving to the Friends, honoring others with donations for books, making bequests, etc.
Ms. Reich state that she appreciated the clarification and that there had been a misunderstanding of
the Library's intentions.
ii.
Artwork donation
The Board members discussed the artwork recently offered to the Library by a private donor. The
discussion included size and whether the piece could be interpreted as having a religious message in
a public space. Members debated whether the artistic style fit the Library's image. After some
discussion, members advised the Director to decline the offered donation of artwork.
b.
Instructions to staff to reinstitute Library Trustee fee waiving and policy change
Ms. Pergander announced that the process has been reinstituted.
c.
Update - Personnel Handbook revision
Ms. Pergander reviewed the revisions, which included new wording about providing references, and
guidance regarding distracted driving. These are two of the three items the board asked to see revised.
MOTION: Mr. Michael Goldberg made a motion to approve the revisions, seconded by Ms. Dembitz.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman,
and Ron Simon. The motion was approved.
d.
Next steps for recruiting new Library Director: Recommendation regarding recruiter and approval of
contract amount
Mr. Abosch reviewed the activities of the Search Committee which had recommended hiring Ms. Lynn as the
recruiter, for a contract fee of $14,000 plus expenses. He reported that this recommendation was approved
in a Special Board Meeting resolution. The Search Committee requested the authority to define the criteria
to be used in the selection process, authorize the placement of ads, and the screening of candidates. He
described the planned process going forward, which would end in a final six reviewed by the committee and
two or three finalists coming before the full board. Mr. Goldberg suggested that the whole board look at
the final six candidates. Mr. Abosch said he was fine with that change of plan, or any Board member can
attend and participate in the Search Committee activities. The final decision can be made when the process
gets closer to that point. Mr. Schriftman noted that after the election there may be a shift of perspective
among board members.
e.
Information about League of Women Voters candidate event March 15
Ms. Pergander announced that Sunday, March 15th, the League will provide an opportunity for contested
non-write-in seats to engage in a public question answering session, for both the Library and the Village
Trustee candidates. She noted that the League has said write-in candidates will not be included in the
session, although they may be introduced.
f.
Follow-up regarding automatic interior doors, survey results, quotes, and possible approval
Ms. Pergander reported her findings regarding public buildings with automatic doors. The board discussed
the cost and how many doors might need the assistance of automation. Mr. Goldberg suggested the doors
Page 4 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
should be retrofitted. Mr. Abosch suggested that the Library should be professionally reviewed for this and
other ADA issues. Mr. Simon suggested that the tension on the doors might be changed. Ms. Pergander
said she would ask Dewberry about finding an ADA certified professional and determine what it costs to hire
the expert and will also call five local libraries to discover if they use any assisted-open or automatic doors
for internal spaces.
9.
g.
Update - Replacement of main electrical switch and possible insurance claim
Ms. Pergander reported that the case is being reviewed by our insurance carrier as a possible covered claim.
With seven weeks of lead time for parts, Ms. Pergander wants to move forward as soon as possible so that
the two closure dates will be in the next newsletter and the project will be completed prior to her leaving
May 29.
h.
Update - Youth Services tablets for children
As requested by the Board two months ago, Ms. Pergander provided the requested 60 day update, and
reviewed the process for checking the Nabi and iPad tablets in and out. She said that the Head of Youth
doesn't recommend any changes because parents sign them out and these tablets are not appealing to
older kids who want to also use the Internet. The Internet is not available on these tablets; they are
restricted to child-oriented materials.
NEW BUSINESS
a. Proposed dates for Trustees at Farmers Market
Ms. Pergander said that two dates are available in August: August 1 and 8. She also asked about the Board's
preference regarding the second set of choices: September or October. Mr. Schriftman said he would like to
participate and recommended September. All agreed.
b.
Proposal to combine lower level service desks and create seating area using existing furnishings
Ms. Pergander reviewed the suggested plan, which includes moving computer lines, phone lines, and she
also reviewed the benefits to patrons, including unified service location and an additional seating are to be
created where the second desk used to stand. The Board affirmed its approval of the project.
MOTION: Mr. Michael Goldberg made a motion to approve the plan to combine the lower level service desks
and provide an additional seating area, seconded by Mr. Seth Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman,
and Ron Simon. The motion was approved.
c.
Recommendation to purchase disc cleaner
Mr. Simon noted that the purchase is included in the current budget.
MOTION: Mr. Michael Goldberg made a motion to approve purchase of the proposed disc cleaner (not to
exceed $15,000), seconded by Mr. Seth Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman,
and Ron Simon. The motion was approved.
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal,
real estate and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
No Executive session
Page 5 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015____________ __
Goldberg made a motion to adjourn, seconded by Ms. Dembitz.
11. ADJOURNMENT
At 9:04, there being no further business, Mr.
The meeting was adjourned.
(7
Ken Abosch, Secretary
Minutes approved by the Board on
Page 6 of 6
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- February 18, 2015
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
02/18/2015
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Dembitz, Marla Bark
Ellenbogen, Luisa
Goldberg, Michael K.
Rivlin, Jeffrey
Schriftman, Seth
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.779
Americans with Disabilities Act (ADA)
Anne Jamieson
Barbara Reich
Center for Enriched Living (CEL)
Certified Genealogist
Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR)
Deerfield Farmers Market
Deerfield Public Library
Deerfield Public Library Art
Deerfield Public Library Audit
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Library Director Search Committee
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Computers
Deerfield Public Library Director Search
Deerfield Public Library Donations
Deerfield Public Library Employee Handbook
Deerfield Public Library Fundraising
Deerfield Public Library Insurance
Deerfield Public Library Job Descriptions
Deerfield Public Library Meeting Rooms
Deerfield Public Library Preschool and Early Childhood Fair
Deerfield Public Library Preschool Pavilion
Deerfield Public Library Programming
Deerfield Public Library Support Services Department
Deerfield Public Library Website
Deerfield Public Library Youth Services Department
Deerfield Village Board of Trustees
Deerfield Village Liaison
Dewberry
End of Year Liability for Accrued Payroll Compensated Abscences
Executive Recruiters
Friends of the Deerfield Public Library
Friends of the Deerfield Public Library Wish List
Highland Park Public Library
Illinois Law
Illinois Per Capita Requirements
Illinois Public Libraries Annual Report
iPads
Jeffrey Rivlin
Judy Hoffman
July 4th Activities
Kary Henry
Kenan Absoch
LACONI Salary Survey
Lake Forest College
Lake Forest College Jobs Fair
League of Women Voters Candidate Forums
League of Women Voters Deerfield
Library Journal
Library Journal New Landmark Libraries Award
Library Journal Star Libraries
Luisa Ellenbogen
Lynn Elam
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
Nabi Tablets
Per Capita Grant
Ronald Simon
Sayaka Suzuki
Seth Schriftman
Technology EDGE Assessment
Tom Owen
Tony Keaton
Trisha Steele
William Seiden
Zingerman's
-
https://archives.deerfieldlibrary.org/files/original/a2c1e6dd57d3a1d2e8d04bc678278947.pdf
0a329155fbd71c8c687e7cdb13a19d4d
PDF Text
Text
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�Deerfield Public Library Board of Trustees
Regular Meeting Minutes - With Corrections
May 20, 2015
1.
ROLL CALL AND CALL TO ORDER
The meeting was called to order at 7:00 p.m., in the Deerfield Public Library Boardroom, 920 Waukegan Road,
Deerfield, IL 60015.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Seth Schriftman-Treasurer, Michael
Goldberg, Howard Handler, Jean Reuther, and Maureen Wener
Absent: none
Also present: Exiting Board Member Marla Bark Dembitz, Village Manager Kent Street, and Village Liaison Bill
Seiden
Staff: Library Director Mary Pergander, Meg Anthony - upcoming Interim Director, Business Manager Trisha
Steele, and Judy Hoffman - Outreach Coordinator
Mr. Ron Simon welcomed the new board members and everyone present. Mr. Simon introduced the Village
Manager, Mr. Kent Street, and the staff in attendance: Ms. Judy Hoffman - Outreach Coordinator, Ms. Meg
Anthony - Interim Director and Head of Youth Services, and Trisha Steele, Business Manager. He also
introduced Mr. Bill Seiden, who is a Village Trustee and the Village Liaison for the Library.
a.
b.
Swearing in of newly elected Board members
Signing of Oaths of Office
Mr. Kent Street, Village Manager, conducted the swearing in of the newly elected board members: Seth
Schriftman-who had previously served as an appointed member, Howard Handler, Jean Reuther, and
Maureen Wener. Each then signed an Oath of Office. Photographs of the new Board members were taken
by Ms. Judy Hoffman.
Item 2: HONORING OUTGOING BOARD MEMBER - this item was moved to this point in the meeting.
Mr. Simon said the Board would honor Ms. Marla Bark Dembitz, outgoing board member, who was not able to
attend at the prior meeting. Mr. Simon reviewed her accomplishments and thanked her for her many
contributions to the Library. Mr. Ken Abosch re-read the Resolution honoring Ms. Dembitz, adopted at the April
Board meeting, and presented a memento of appreciation to Ms. Dembitz. Ms. Dembitz expressed her
appreciation for her experience on the Board and emphasized that three words best represent this Board:
collaborative, productive, and respectful.
c.
Election of new officers
Mr. Simon reviewed the protocol for taking nominations and voting for the Board's officers.
He explained that he had nominated himself for President for the second year, and noted that there is a
two-year limit. He asked if anyone else wanted to submit his or her name for President, and there was no
request to do so.
Mr. Simon asked if all are in favor of his nomination as President.
Vote: All answered 'aye'.
Mr. Simon then explained that Mr. Abosch had submitted his name for nomination as Secretary, and asked
if anyone else wanted to submit his or her name for the position of Secretary. There was no request to do
so.
Mr. Simon asked if all are in favor of Ken Abosch as Secretary.
Vote: All answered 'aye'.
Page 1 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
Mr. Simon then stated that Mr. Seth Schriftman had submitted his name for nomination as Treasurer, and
asked if anyone else wanted to submit his or her name for the position of Treasurer. There was no request
to do so.
Mr. Simon asked if all are in favor of Seth Schriftman as Treasurer.
Vote: All answered 'aye'.
d.
Appointments to Board Committees for 2015
The members discussed the list of committees, which committees would need additional members, and all
were encouraged to serve on the committees that best met their interests. Ms. Mary Pergander noted that
the President of the Board and the Library Director are Ex-officio members of all committees.
The members then discussed membership for the committees as follows:______________________
Other Committee Members
Chair
Committee
Maureen Wener
Ron Simon
Howard Handler
Mike Goldberg
Policy
Maureen Wener
Mike Goldberg
Board Relations
Seth Schriftman
Jean Reuter
Howard Handler
Mike Goldberg
Building
Ron Simon
Ken Abosch
Seth Schriftman
Finance
Service Area
Human Relations
Memorial
Mike Goldberg
Ken Abosch
Ron Simon
Ken Abosch
Jean Reuther
Mike Goldberg
Howard Handler
Ron Simon
Long Range
Ron Simon
Committee of the Whole
Maureen Wener
2.
HONORING OUTGOING BOARD MEMBER
This item was addressed at the beginning of the meeting.
3.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
4.
CONSENT AGENDA
Items 4-a Minutes, and 4-c Revised Gift/Donation Policy, were removed from the consent agenda.
The minutes were reviewed individually and the whether certain members should/should not approve the
minutes was discussed. Ms. Pergander noted that the minutes are not yet available for the Special Board
Meeting on May 12th and, therefore, those minutes should be struck from the list to be approved. Mr. Simon
then called for a vote on each of the other minutes, individually.
MOTION: Mr. Schriftman made a motion to approve the minutes for the Regular Meeting on April 15, 2015,
seconded by Mr. Michael Goldberg
[corrected to show board members' names]
Vote: 4 ayes: Ken Abosch, Michael Goldberg, Seth Schriftman, and Ron Simon;
3 abstained: Howard Handler, Jean Reuther, and Maureen Wener. The motion was approved.
MOTION: Mr. Schriftman made a motion to approve the minutes for the Special Board Meeting May 4 and 5,
2015, seconded by Mr. Goldberg
[corrected to show board members' names]
Vote: 4 ayes: Ken Abosch, Michael Goldberg, Seth Schriftman, and Ron Simon;
3 abstained: Howard Handler, Jean Reuther, and Maureen Wener. The motion was approved.
Page 2 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
MOTION: Mr. Goldberg made a motion to approve the minutes for the Board Orientation on May 7, 2015,
[corrected to show board members' names]
seconded by Mr. Simon
Vote: 4 ayes: Ken Abosch, Michael Goldberg, Seth Schriftman, and Ron Simon;
3 abstained: Howard Handler, Jean Reuther, and Maureen Wener. The motion was approved.
The following items were included on the consent agenda:
a,—Minutes: Regular meeting April 15, Special Board meeting May 4 and 5, Board Orientation May 7, Special
Board meeting May 12^
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
&—Recommendation to approve revised Gif-t/DonatiorvPoliey
MOTION: Mr. Goldberg made a motion to approve Item 4-b Financials, as listed on the consent agenda,
seconded by Mr. Simon
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
5.
TREASURER REPORT
Mr. Schriftman outlined his review of the financial information presented, and explained the list of checks for
approval, noting that some are prepared as off-cycle checks while the majority are held for distribution until
the day after the Board meeting,
a. List of checks and payments for approval
Mr. Schriftman presented the outstanding list of checks and payments to be approved, which included
315.40
Petty cash checks 480 through 487
183.29
Electronic payments from the E-Pay Illinois Funds account
General Fund checks 8834 through 8901, and one ACH transaction, for
143,013.40
the purpose of paying for general operations
111,415.63
General Fund ACH (to be reimbursed from Debt Service)
The total amount presented for approval was
S254.927.72
MOTION: Mr. Goldberg made a motion to approve the list of checks and payments, seconded by Mr. Schriftman
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
b.
Approval of several Resolutions establishing signers for banking and financial accounts
Mr. Simon explained the resolutions needed by Bank Financial which are needed to authorize Mr. Ron
Simon, Mr. Ken Abosch and Mr. Seth Schriftman, the Board's officers, to conduct banking business on behalf
of the Library.
MOTION: Ms. Wener made a motion to approve the Bank Financial resolutions authorizing Mr. Ron Simon, Mr.
Ken Abosch, and Mr. Seth Schriftman, to conduct banking business on behalf of the Library, seconded by Ms.
Reuther
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
Page 3 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
6.
FRIENDS LIAISON REPORT
Mr. Simon said that Ms. Elaine Haney had sent her apologies that she could not attend this evening. No report
was available.
Ms. Maureen Wener asked if a process was available to pay donations online to the Friends. Ms. Pergander
explained that a system is not currently available to accept credit card payments for payments to the Friends,
but suggested that the process may need to be re-examined.
Mr. Goldberg explained that some Board members act as the Board's liaisons to the Friends group. He invited
Ms. Wener to consider acting as one of the Board liaisons.
Mr. Abosch explained that the Friends of Deerfield Public Library is a separate legal entity and a 501-3C non
profit. The revenues for the Friends and the Library cannot be comingled.
7.
VILLAGE LIAISON REPORT
Mr. Bill Seiden provided an update on Village Board activities, including an anticipated change of the July 4th
parade route next year that may affect the Library. He also explained how the Village was responding to a
reduction in State sales tax revenues for the Village. Ms. Wener asked if the Village could reduce the Library's
funding since the State was reducing the Village's revenues. Mr. Seiden explained that the Library's revenue
source, the property tax levy, is a separate source that is not affected by Village actions.
8.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
Ms. Pergander shared the following highlights: This is my last monthly report for the Board. I have greatly
appreciated the opportunity to serve this community, and I appreciate all the support I have received from
the Board. All the staff members appreciated the treats provided by the board for National Library Week.
The chairs in Youth Services were replaced by the manufacturer due to fabric flaws resulting in premature
wear and splitting. Claire Steiner, Ellen Kaiser, along with other managers and staff members, successfully
combined the lower level service desks, and also created a new seating area using furnishings already in the
building. Tony Keaton and Meg Anthony are prepared for the two day electrical work, and Judy Hoffman and
others are creating an information campaign to alert the public. We have contracted for two large flower
pots for the outer front entrance, which the landscapers will fill three times seasonally per year. Members of
the management team are pitching in to support Meg as Interim, with certain redundancies of training
helping assure a smooth transition and adequate coverage of key responsibilities. Trisha Steele helped
arrange for free chair massages for staff members to celebrate National Library Week. The Park District,
Village, and Library are continuing talks to improve coordination of health care plans. There are only minor
changes in charges at this time, pending more information late fall. The audit is nearing completion. There
were 59 reservations for the large meeting rooms last month. Ellen Kaiser of Patron services received $355
of materials returned after she sent personal reminder letters last month. Six Assistants are attending
Reaching Forward. Sayaka Suzuki staffed a recruiting table at the jobs fair at Trinity University. All current
Pages were promoted to Library Aide. The Support Services department is cleaning about 30 discs per day.
Pam Skittino also oversaw the addition of Picture Books, Adult Nonfiction, and Adult Fiction as new catalog
options. We had our highest circulation ever in 2014 at 485,518. Also, Youth programming attendance has
increased from 4,761 to 13,500 in two years, while Adult similarly increased from 808 to 3201 in the same
period.
b. Thank You from staff for the wonderful staff appreciation treats
See above.
c. Loss of DVDs and Blu-rays, and action taken
In addition to the addition of the security camera mentioned above, we are reporting the losses to police,
and are taking other steps to secure the collection.
Page 4 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
d. Server room HVAC issues
We have had very serious humidity issues in the Library and the server room, with humidity reaching over
80%. The Engineer who designed the system has been contacted and is checking the entire system design
e.
f.
g-
for areas needing attention.
Social media and staff Intranet update
There is significantly increased activity on our social media reach and engagement in just the past few weeks
after the arrival of our new Digital Media Coordinator. We are adding one security camera to the Media area
while evaluating other future additions. Tom Owen conducted a staff survey about proposed Intranet
improvements, and he is targeting the top requests by staff for the first rounds of improvements.
Update - Zingerman's customer service training half-day for staff
Ms. Pergander reviewed the nine-month history of the move to incorporate Zingerman's principles, initially
introduced by Ellen Kaiser. In April, the Library staff attended a half day session led by a Zingerman's trainer.
It was very well received by staff.
Update - GIVING button for donations, and related donation information
The proposed GIVING button has been implemented, and the button leads to a page offering the
opportunity to donate to the Friends or the Library.
Mr. Abosch asked about the uses of surveillance cameras in the Library where thefts have occurred, how they
will help when patrons can move materials anywhere in the Library, and whether there would be signage. Ms.
Pergander confirmed that signage is already posted. There was some discussion regarding other actions the
Library might take to address the loss of materials, including checking Amazon for the sale of similar items but
with missing cases, moving the collections, and increasing supervision in the areas of theft.
9.
OLD BUSINESS
a. Approval of Library Director lump sum performance-based salary adjustment
Mr. Simon said that the Board had discussed the suggested lump sum performance-based salary
adjustment previously in a closed session. He explained the timing of the annual salary adjustments and
the purpose of the proposed payment.
MOTION: Mr. Schriftman made a motion to approve the lump sum performance-based salary adjustment of
$800 to the Library Director, seconded by Mr. Abosch
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
b.
Recommendation to not release to the public closed minutes reviewed at the April 15 closed meeting
session
The process for releasing closed minutes was discussed. Mr. Abosch noted that a review and
reconsideration of all closed minutes is required every six months and that action must be taken only in
open session. Ms. Pergander said that the closed minutes are retained on tape, as well as in written form.
Mr. Howard Handler asked how old the closed minutes are. It was explained that some are from the mid2000's. Those that have to do with particularly sensitive personnel or lawsuit issues have been kept closed.
Mr. Simon reviewed the advice given by legal counsel, and noted that closed minutes can be opened in the
future if the Board members choose to take that action.
MOTION: Mr. Goldberg made a motion to not release to the public the closed minutes reviewed at the April 15
closed meeting session, seconded by Mr. Schriftman
Vote: 5 yes - Ken Abosch, Michael Goldberg, Jean Reuther, Seth Schriftman, and Ron Simon.
2 abstained - Howard Handler, and Maureen Wener. The motion was approved.
Page 5 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
c.
d.
Update - Replacement of main electrical switch and Library closure on June 2 and 3
This item was covered under the Director's Report.
Farmer's Market dates (Aug. 1, Sept. 26) and assignments for Board members
Mr. Simon reviewed what usually occurs at the Village of Deerfield Farmers' Market. He said that the
primary purpose is to see the public, answer questions, and to collect input and suggestions. He explained
that staff set up the table and materials, and Board members usually man the booth between 9:00 a.m. to
noon. There are typically two Board members for each date, although more members are welcomed.
Ms. Pergander noted that staff covers two other Farmers' Market dates and representatives from the
Friends group are present on other dates too.
Ms. Reuther & Mr. Abosch volunteered to man the booth on August 1st. Ms. Wener said that she is available
for both dates. Mr. Handler and Mr. Schriftman volunteered to cover the booth on September 26th.
10. NEW BUSINESS
a. Recommendation to hire new Library Director
Mr. Simon explained the director search process and thanked Mr. Abosch for his leadership on the search
committee.
Mr. Abosch reviewed the offer letter provided and said that it had been accepted. He then reviewed some
of the experience that Ms. Amy Falasz-Peterson has as a Director, including a referendum and a
collaborative building project.
Ms. Wener asked why Ms. Falasz-Peterson is changing jobs. Mr. Abosch explained that, although she really
enjoys her current position, she is originally from this area; also there is a higher usage of the library in
Deerfield and there are other challenges and opportunities here. Mr. Simon added that Ms. FalaszPeterson was not looking for a new position when the consultant contacted her.
Mr. Abosch reviewed the basic structure of offer, including the annual salary and wage per pay period,
establishing goals, the performance-based bonus target and maximum, the Board's performance review,
and a signing bonus that can be used to assist with relocation expenses and previously established vacation
plans. He stated that other aspects of the offer are all in accordance with the Library's established
employment practices and personnel policies.
MOTION: Mr. Goldberg made a motion to approve hiring Ms. Amy Falasz-Peterson, in accordance with the
package as presented by Mr. Abosch, seconded by Mr. Schriftman
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
Mr. Handler asked about the process for giving notice to the public regarding the new director. Mr. Simon
outlined the planned press releases and described the other notifications to peers.
b.
Discussion of and possible change to vacation accrual schedule/policy
It was decided that this topic does not need to be modified; it was not discussed.
Page 6 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
c.
Appointment of Meg Anthony as Interim Director, and defining of her authority
Mr. Simon described the process for choosing an Interim Director and the responsibilities that person will
handle. He recommended that Ms. Meg Anthony, the current Head of Youth Services, be approved as the
Interim Director.
MOTION: Mr. Goldberg made a motion to approve hiring Ms. Meg Anthony as the Interim Director, seconded
by Ms. Jean Reuther.
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
d.
Recommendation for upgrade of 3M self-check stations for a price not to exceed $12,000
Ms. Pergander explained the purpose of the upgrade and the costs.
MOTION: Ms. Wener made a motion to approve the upgrade of the 3M self-check stations for a price not to
exceed $12,000, seconded by Mr. Goldberg.
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
e.
Scheduling of Board Orientation Session - Financials
Mr. Schriftman discussed the financial review processes and board responsibilities. He encouraged all
Board members to attend. He said the session is typically a Saturday morning, between 9:30 and 11:30
a.m. Ms. Trisha Steele, Business Manager, will coordinate the date and time of the upcoming session.
f.
Banned patron review and recommendation regarding privileges
Mr. Simon reviewed the process used for banning a patron, and he also reviewed the communication
provided for a particular case. There was discussion about particular behavior that involved children, which
came to light after the original communications were made, and whether the banning process needed to
be renewed. Ms. Reuther asked Ms. Anthony, Head of Youth Services, for her input. Ms. Anthony
discussed the rise in unattended children, which makes the described behavior more troubling.
Mr. Goldberg pointed out that a ban communicates how seriously the Board takes certain behavior. He
noted that the Board needs to recognize that the patron in this case provided an immediate response, with
an apology and recognition of his actions. Mr. Goldberg asked the Board members what other specific
thing would need to happen to make a difference at a later time.
Safety concerns and the difficulty of the decision process were discussed, including how to weigh the rights
of patrons, staff, and children. Also discussed were the length of a ban, past legal advice, the reviewing
process, and the availability of information from other sources, such as the local police. The current
transition at the library and its impact on the situation was discussed. Various alternatives were aired.
MOTION: Mr. Simon made a motion to establish a three-month ban, to be lifted on September 1st, based on the
inappropriate behavior in the Quiet Room; and, that the patron be notified of the other incidents reported; the
motion was seconded by Ms. Wener.
Vote: 6 yes - Ken Abosch, Michael Goldberg, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
1 no - Howard Handler. The motion was approved.
Page 7 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
g.
Recommendation to approve furnishings quote for Youth Services workstations, and discuss
plans for Support Services
Ms. Anthony reviewed the proposed changes to the Youth work area. She explained the department's
staffing plan, described the process for sharing desks, and the consequences to productivity.
MOTION: Mr. Goldberg made a motion to approve the recommended furnishing changes to the Youth
Department, at a cost not to exceed $4,000. Mr. Schriftman provided a second to the motion.
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
h.
Update from Memorials Committee
Mr. Simon asked that this item be added to the next Board meeting's agenda. He reviewed the mission of
committee, and the need for an improved and formal policy, noting that a case-by-case basis is not
sufficient.
Processes were discussed, including how research is conducted, the involvement of staff, and the Board's
engagement. Mr. Simon said he would like to have a committee meeting scheduled with all Board
members invited.
i.
REMINDER - Art Festival Preview Party, May 29, 6 to 8 pm, Village Hall
Ms. Pergander reviewed the Art Festival Preview Party, explaining that it is an opportunity to network with
the other Village movers and shakers. Mr. Abosch noted that spouses can be included but that attendance
does require an RSVP.
11. OTHER DISCUSSION ITEMS
a.
Mr. Schriftman asked about the protocol for Board member email addresses, noting that one member has
an email address at deerfieldlibrary.org. Mr. Handler said that using this email address will help to avoid
FOIA request complications, but Ms. Pergander explained that a FOIA request could be placed for all Board
member emails regardless of the email address. Ms. Wener said providing board email addresses
@deerfieldlibrary.org seems like a good idea and it was suggested that the idea be placed on next
meeting's agenda.
b.
Mr. Abosch inquired how closed session minutes can be approved without releasing them. Ms. Pergander
said that the minute dates can be placed on the next agenda.
12. EXECUTIVE SESSION
No executive session held.
13. ADJOURNMENT
At 10:36, there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr.
Schriftman. The motion was approved and the meeting was adjourned.
Ken Abosch, Secretary
Minutes approved by the Board on
-Jvue ^7,
Page 8 of 8
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- May 20, 2015
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
05/20/2015
Contributor
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Simon, Ronald
Schriftman, Seth
Goldberg, Michael K.
Handler, Howard
Reuther, Jean
Wener, Maureen
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.790
3M
Amazon
Amy Falasz-Peterson
Art Festival Preview Party
Bank Financial
Claire Steiner
Deerfield Farmers Market
Deerfield Park District
Deerfield Public Library
Deerfield Public Library Adult Services Department
Deerfield Public Library Audit
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Board Relations Committee
Deerfield Public Library Board of Trustees Building and Grounds Committee
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Long Range Planning Committee
Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public Library Board of Trustees Orientation
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Board of Trustees Service Area Committee
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Collections and Usage
Deerfield Public Library Gift Policy
Deerfield Public Library Health Insurance
Deerfield Public Library Library Director
Deerfield Public Library Meeting Rooms
Deerfield Public Library Patron Banning
Deerfield Public Library Patron Services Department
Deerfield Public Library Programming
Deerfield Public Library Self Checkout Stations
Deerfield Public Library Social Media
Deerfield Public Library Staff Intranet
Deerfield Public Library Support Services Department
Deerfield Public Library Youth Services Department
Deerfield Village Board of Trustees
Deerfield Village Hall
Deerfield Village Manager
Elaine Haney
Ellen Kaiser
Freedom of Information Act (FOIA)
Friends of the Deerfield Public Library
Howard Handler
Illinois Sales Tax Revenue
Jean Reuther
Judy Hoffman
July 4th Activities
Kenan Absoch
Kent Street
Marla Bark Dembitz
Mary Pergander
Maureen Wener
Meg Anthony
Michael K. Goldberg
National Library Week
Pam Skittino
Property Taxes
Reaching Forward Conference
Ronald Simon
Sayaka Suzuki
Seth Schriftman
Tom Owen
Tony Keaton
Trinity University
Trisha Steele
William Seiden
Zingerman's
-
https://archives.deerfieldlibrary.org/files/original/6f4e28e78eb84a1e2b58cfde721c8718.pdf
af36ba080f27fe485181f1683b269ab6
PDF Text
Text
Deerfield Public Library Board of Trustees
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., June 17, 2015
1.
ROLL CALL AND CALL TO ORDER
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3.
CONSENT AGENDA
a. Minutes: Regular meeting May 20
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
4.
TREASURER REPORT
a. List of checks and payments for approval
b. Update: Cash management procedures
c. Resolution to establish plan coordinator for ICMA retirement program
5.
FRIENDS LIAISON REPORT
6.
VILLAGE LIAISON REPORT
7.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
b. Update - Replacement of main electrical switch and Library closure on June 2
c. Update - Upgrade of 3M self-check stations
d. Update - Loss of DVDs and Blu-rays, and action taken
8.
OLD BUSINESS
a. Approval of April 20 closed session minutes.
b. Approval of May 12 Special Board Meeting Minutes.
9.
NEW BUSINESS
a. Scheduling of Board Orientation session - Tours of Library
b. Announcement: Financial Reporting 101 Session will be held on Saturday, 7/18; 9:30 to 11:30
c. Email addresses for board members @deerfieldlibrary.org and instructions for accessing email remotely
d. Discussion of thefts from The Friends of the Deerfield Public Library Book Sale and response to letter from the Friends'
Board
e. Discussion of plan to develop Strategic Plan
f. Update from Memorials Committee
i. Schedule next Committee Meeting
g. Discussion of Sunday hours
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal,
real estate, and other matters as allowed by Illinois law.
a. Review of closed session minutes from May 12
11. ADJOURNMENT
Upcoming Board meetings:
REGULAR: July 15, August 19, September 16.
The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to
attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have
questions regarding accessibility of the meeting or the facilities, are requested to contact the Library Director at 847-945-3311 to allow the Library to
make reasonable accommodations.
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
June 17, 2015
1.
ROLL CALL AND CALL TO ORDER 7pm
The meeting was called to order at 7:00 p.m., in the Library Boardroom, 920 Waukegan Road, Deerfield, IL.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Seth Schriftman-Treasurer, Howard
Handler, Jean Reuther, and Maureen Wener
Absent: Michael Goldberg
Also present was Village Liaison Bill Seiden, Ms. Susan Karp - President of the Friends of the Deerfield Public
Library, and Ms. Sue Gottlieb, representing the Friends of the Deerfield Public Library
Staff: Meg Anthony, Interim Library Director and Head of Youth Services, and Business Manager Trisha Steele
2.
3.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
CONSENT AGENDA
Mr. Ron Simon asked to pull the monthly financial reports, the variance report, and the minutes from the
Consent Agenda for further discussion,
a. Minutes: Regular meeting May 20
Mr. Howard Handler noted that in the May 20th minutes, the votes did not specify who abstained and who
voted 'aye'. He pointed out that the three new board members, Jean Reuther, Maureen Wener and he,
were not present for those meetings and therefore chose to abstain from the vote to approve the minutes.
MOTION: Mr. Ken Abosch made a motion to approve the minutes of May 20th with corrections showing who
abstained and who voted for the minutes presented at that meeting, seconded by Mr. Schriftman
Vote: 6 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
The motion was approved.
b.
Financials: Balance Sheet, Revenues and Expenses, Variance report, Investments Report
Mr. Seth Schriftman pointed out that an entry on the Revenue and Expense Report, under the prior year,
had been entered in the wrong cell. Noting that this is a problem with creating financial reports in Excel, he
said that the Finance Committee will be considering how to address financial software issues.
MOTION: Mr. Schriftman made a motion to approve the monthly financial reports, seconded by Ms. Jean
Reuther
Vote: 6 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
The motion was approved.
Mr. Simon noted that the Variance Report said that the total revenue received year-to-date is substantially
less than the expenditures made. He asked Ms. Trisha Steele to explain the disparity.
Ms. Steele outlined the Library's annual cash flow, which primarily consists of two months of cash inflows,
June and September real estate tax receipts, but fairly consistent expenditures made every month. This
cash flow pattern requires planning sufficient funds available to cover numerous months each year.
MOTION: Mr. Schriftman made a motion to approve the Variance Report, seconded by Ms. Maureen Wener
Vote: 6 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
The motion was approved.
Page 1 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
June 17, 2015
4. TREASURER REPORT
a. List of checks and payments for approval
Mr. Schriftman presented the list of checks to be approved for payment, which included
Electronic payments from the E-Pay Illinois Funds account
230.06
Petty cash checks 488 through 491
170.40
General Fund checks 8902 through 8975
85.556.70
The total amount presented for approval was
$85.957.16
Ms. Maureen Wener asked for information about a purchase of pens in excess of $700. Ms. Anthony
explained that these are the pens provided throughout the Library as promotional as well as functional
items and they are purchased in a large bulk.
MOTION: Mr. Abosch made a motion to approve the list of checks and payments, seconded by Ms. Jean
Reuther.
Vote: 6 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
The motion was approved.
b.
Update: Cash management procedures
Mr. Schriftman reviewed the process for replenishing the petty cash fund account, noting that an early
resolution authorizes the Business Manager to perform this activity. He also raised a question about
whether the Board needs to give specific authority to the Director to move funds between accounts. After
some discussion, it was determined that cash management is a basic responsibility of the Director.
Mr. Schriftman noted that budget discussions will need to begin only a few weeks after the new Director has
arrived. He asked members to consider broad-stroke goals for the next year so that staff can be given
preliminary guidance for the preparation of a budget proposal. Mr. Simon noted that Ms. Pergander, the
previous Director, had left a list of suggestions that need to be considered. Ms. Anthony said she would
consult with the Management Team regarding current needs. Mr. Schriftman noted that the Board was
interested, for example, in purchasing another memorial, such as leaves on a tree for donors. This will need
to be included in the budgeting process and members should consider if there are other such items.
c.
Resolution to establish plan coordinator for ICMA retirement program
Ms. Steele explained that the ICMA voluntary retirement savings plan was established by the Board in 1993.
At that time, the Treasurer was identified as the Library's account administrator. She outlined how the
management and laws governing IRS 457 plans have changed over the years and pointed out that the Village
Finance Director has, in fact, acted as the account administrator, processing enrollees and changes in
participation. She recommended changing the position responsible for account administration to the Village
Finance Director, who has agreed to continue performing this function.
MOTION: Mr. Schriftman made a motion to approve a resolution to change the account administrator for the
ICMA 457 Retirement Savings Plan from the Library's Board Treasurer to the Village Finance Director, seconded
by Ms. Wener.
Vote: 6 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
The motion was approved.
Mr. Schriftman pointed out that each Board member had received a copy of the final draft of the 2014 Audited
financial reports and Auditor's Letter to the Board.
Page 2 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
June 17, 2015
5. FRIENDS LIAISON REPORT
Ms. Susan Karp, President of the Friends of Deerfield Library Board, introduced Ms. Sue Gottlieb as another
member of the Friends' Board.
Ms. Gottlieb provided an update regarding the recent activities and plans of the Friends. Her discussion
included Farmers' Market plans, July 18 Cookbook & Children's Book Sale and the upcoming Zucchini Day.
Library Board members were encouraged to join. Ms. Karp reviewed the group's financial goals and
accomplishments. She also noted that the Friends Board is looking to fill additional board positions. There was
a request to a contact former Library Board member and Ms. Steele said she would follow-up on that request.
Item 9 d. - Discussion of thefts from The Friends of the Deerfield Public Library Book area and response to letter
from the Friends' Board
Mr. Simon asked to move this item up on the agenda to accommodate the representatives of the Friends. There
was no dissent. He outlined the problem regarding a patron that has been stealing books from the Friends area.
The intention of providing the books was discussed, noting that it is not meant as the provision of free materials
or as a sale of merchandise, but to encourage donations in support of the Library.
Ms. Anthony reviewed information she found regarding past incidents and legal advice. Alternative solutions
were discussed, including changing the sign, the process for collecting donations, and the security system. Mr.
Simon noted that communication between the Library and the Friends will improve.
MOTION: Mr. Abosch made a motion to direct the Interim Director to try to locate the person responsible for
the thefts, send a letter regarding the purpose of the Friends books, and to advise him that any future actions
could result in further action by the Board. The motion was seconded by Ms. Reuther.
Vote: 6 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
The motion was approved.
6. VILLAGE LIAISON REPORT
Mr. Bill Seiden introduced himself to the new Board members and provided a brief outline of his experience
with libraries and in Deerfield. He reviewed items relating to the Village that could impact the Library, included
the placement of a marijuana distribution site in Deerfield, and the water meter replacement program.
7.
LIBRARY DIRECTOR REPORT
At the meeting, Ms. Anthony first addressed items b, c and d before returning to item a - highlights of her
written report.
a. Highlights from Director's written report
Ms. Anthony reviewed the success of the Summer Reading Program kickoff. Marketing and public access to
the program was discussed.
The availability of new resources was discussed, including new l-macs for patrons, help desk software for
staff, and an extension of outreach efforts.
Changes in staffing occurred in May, when nine Pages were promoted to Library Aides, in recognition of
additional responsibilities performed by the staff.
A police incident that occurred on June 8th was reviewed.
b.
Update - Replacement of main electrical switch and Library closure on June 2
Ms. Anthony reviewed how the main panel had been damaged in June 2014 by rainwater. She explained
the process for the repair work performed by Carey Electric and noted that an additional leak site was
discovered and also repaired. The building was reopened to the public on June 3rd, earlier than anticipated.
Carey Electric will return to install a meter when the part becomes available.
Page 3 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
June 17,2015
c.
d.
8.
Update - Upgrade of 3M self-check stations
Ms. Anthony announced that the upcoming upgrade to the 3M self-check stations will include 19" wide
monitors which will be used to promote Library programs and resources.
Update - Loss of DVDs and Blu-rays, and action taken
Ms. Anthony reported that the Library had experienced a number of losses of DVDs and Blu-rays in the last
four to six months and that the loss had been reported to the Police on May 20th. She reviewed changes in
processes to address the issue, including the installation of an additional security camera.
Mr. Abosch said that input from other libraries shows that there is a cost-benefit consideration in
implementing theft-prevention measures.
OLD BUSINESS
a. Approval of April 20 closed session minutes.
Mr. Abosch noted that agenda should be corrected because there were two closed session meetings. The
minutes for May 12th should also be included.
MOTION: Mr. Simon made a motion to approve the closed session minutes, seconded by Mr. Schriftman.
Vote: 3 yes - Ken Abosch, Seth Schriftman, and Ron Simon
3 abstained - Howard Handler, Jean Reuther, and Maureen Wener. The motion was not approved.
b. Approval of May 12 Special Board Meeting Minutes.
Mr. Abosch explained that the only purpose of, and action at, the May 12th meeting was to go into closed
session and asked that the minutes be approved.
MOTION: Mr. Schriftman a motion to approve the minutes of May 12th, seconded by Mr. Simon.
Vote: 3 yes - Ken Abosch, Seth Schriftman, and Ron Simon
3 abstained - Howard Handler, Jean Reuther, and Maureen Wener. The motion was not approved.
9.
NEW BUSINESS
a. Scheduling of Board Orientation session - Tours of Library
Ms. Anthony reviewed the planned tours for Board members, which will occur on June 24th and 25th at 7
p.m. Mr. Handler and Ms. Reuther expressed interest in attending on the 25th.
b.
Announcement: Financial Reporting 101 Session will be held on Saturday, 7/18, 9:30 to 11:30 a.m.
The time for the session was established as 10:00 a.m. to 12 noon.
c.
Email addresses for board members @deerfieldlibrary.org and instructions for accessing email remotely
Ms. Anthony reviewed the option for this email address and asked Board members to email Mr. Tom
Owen, Head of IT, if it is desired. Mr. Handler described the advantage of having the Library conserve the
emails for FOIA purposes, where the burden will be on the Library to provide them, should they be
requested. Mr. Abosch asked Mr. Seiden how the Village Board members handle their board-related email.
Mr. Seiden said that each Village Board member uses his/her own personal email address.
d. Discussion of thefts from The Friends of the Deerfield Public Library Book Sale and response to letter from
the Friends' Board
This item was moved to an earlier point on the agenda, following Item 5 - FRIENDS LIAISON REPORT
e.
Discussion of plan to develop Strategic Plan
This item will be postponed until after the arrival of the new Director.
Page 4 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
June 17, 2015
f.
Update from Memorials Committee
Mr. Simon, the Chair of the Memorials Committee, reviewed his research regarding how other Libraries
have honored people, named rooms, processed gift giving, etc. He explained that the Library's current
gifting policies are weak. The Committee's goal is to establish clear guidance for the Board to use when
taking action. Also, it will be helpful for future boards to maintain the reason a room is named for
someone. He reviewed some of the ideas under consideration, including mounting a tree whose leaves
include names of donors at the top of the stairway, and the use of nameplates stating "Donated by...''. Mr.
Simon invited all members to participate in the Committee's discussions. Ms. Wener asked to join the
Committee.
g.
Schedule next Committee Meeting
Mr. Simon announced that he would send out information regarding the next committee meeting options,
blind-copying each Board member, noting that no group conversation can occur outside of a public
meeting. The agenda and date will be provided to the office in sufficient time to post the meeting.
Other-The Board members reviewed the July Fourth activity plans.
h.
Discussion of Sunday hours
Mr. Schriftman reviewed the current scheduling and compensation for Sundays and stated that he had
been asked about extending the hours. There was discussion regarding the impact of a change in Sunday
hours and how those issues could be addressed. Mr. Simon stated that the Strategic Planning process is
the place to consider this, along with the many other issues raised, such as adding staff, changing
compensation practices, and whether new objectives will justify changing the current staffing levels. There
was some discussion regarding the process of strategic planning and members discussed various options
for addressing the processes and how other public entities have handled the process.
Other-The Board members discussed changing Board meeting times to accommodate lengthy Board
discussions and how the public might have access to the meeting should they wish to join it after 9:00 p.m.
when the front doors are locked. Resolutions considered included: a doorbell, a sign on the door, keeping
a staff member at the front door, sending the issue back to committee, and holding the meeting at the
Village Hall. Mr. Handler suggested that an off-duty officer could be employed in case someone might
want to enter the building. Mr. Abosch noted that, in the last ten years, there has not been a single time
when anyone came to attend a meeting mid-way, much less at the end.
10. EXECUTIVE SESSION
No executive session held.
11. ADJOURNMENT
There being no further business, Mr. Schriftman made a motion to adjourn, seconded by Ms. Reuther. The
motion was approved and the meeting was adjourned.
Ken Abosch, Secretary
Minutes approved by the Board on
My 15, 7Q/S'
Page 5 of 5
�Deerfield Public Library
920 Waukegan Road Deerfield, Illinois 60015
Phone 847.945.3311 Fax 847.945.3402
www.deerfieldlibrary.org
DEERFIELD PUBLIC LIBRARY
June 17, 2015
RESOLUTION
TO AMEND THE
ICMA DEFERRED COMPENSATION PLAN
WHEREAS, on October 20, 1993, the Deerfield Public Library established the ICMA Deferred
Compensation Plan, #303947, for the purpose of providing a voluntary retirement saving plan under the
IRS Code 457, for the benefit of the Library’s employees, and
WHEREAS, the Village Finance Director does, in fact, oversee and administer all ICMA plan processes
on behalf of the Library,
BE IT RESOLVED that the Deerfield Village Finance Director shall be the coordinator for the Library
Plan; shall receive reports, notices, etc., from ICMA Retirement Corporation or VantageTrust; shall cast,
on behalf of the Library as the Employer, any required votes under VantageTrust; may delegate any
administrative duties relating to the Plan to appropriate staff; and
BE IT FURTHER RESOLVED that the Deerfield Public Library hereby authorizes the Deerfield Village
Finance Director, in regard to the administration of the Plan, to execute all necessary agreements with
ICMA Retirement Corporation incidental to such administration, providing copies of such
correspondence to the Library Director; and
BE IT FURTHER RESOLVED that the effective date of this resolution shall be June 17, 2015 and it shall
be in force and effect immediately upon passage.
I, Ken Abosch, Secretary of the Board of Trustees of the Deerfield Public Library, do certify that the
forgoing Resolution was duly passed and adopted by the Board of Trustees of the Deerfield Public
Library at the regular meeting held on June 17,2015, 7:00 p.m.
Board Secretary
Mr. Ken Abosch
Witnessed by:
Board President
Mr. RarkSimon
Board Treasurer
Mr. Seth Schriftman
�
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Deerfield Public Library Library Director
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Deerfield Public Library Strategic Plan
Deerfield Public Library Summer Reading Programs
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Deerfield Village Finance Director
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Deerfield Water Meter Replacement Program
Excel
Financial Reporting 101
Friends of the Deerfield Public Library
Friends of the Deerfield Public Library Cookbook and Children's Book Sale
Friends of the Deerfield Public Library Zucchini Day
Howard Handler
ICMA Retirement Corporation
Jean Reuther
July 4th Activities
Kenan Abosch
Maureen Wener
Meg Anthony
Michael K. Goldberg
Ronald Simon
Seth Schriftman
Sue Gottlieb
Susan Karp
Tom Owen
Trisha Steele
William Seiden
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The topic of the resource
Public Library Governance
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An account of the resource
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A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
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Simon, Ronald
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Deerfield Fine Arts Commission Artists in Residence
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Deerfield Public Library Appropriations and Levy
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Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public Library Board of Trustees Memorials Guidelines Committee
Deerfield Public Library Browsing Newsletter
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Deerfield Public Library Memorials and Recognition Guidelines
Deerfield Public Library Operating Budget
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Deerfield Public Library Staff
Deerfield Public Library Staff Holiday Party
Deerfield Public Library Staff Survey
Deerfield Public Library Study Rooms
Deerfield Public Library SWOT Analysis
Deerfield Public Library Unattended Child Policy
Deerfield Village Board of Trustees
Deerfield Village Officials
Friends of the Deerfield Public Library
Friends of the Deerfield Public Library Book Sale
Gallup Survey
Illinois Live and Learn Construction Grants
Jeffrey Rivlin
Jerome Aulisio
Kenan Abosch
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
Owner's Representative
PMA Financial Network Inc.
Ronald Simon
Sue Gottlieb
Sunday G. Mueller
The Illinois Funds (TIF)
Tom Owen
Trisha Steele
United States Federal Affordable Care Act (ACA)
William S. Seiden
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Subject
The topic of the resource
Public Library Governance
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An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
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Sunday G. Mueller
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Tom Owen
Tom Walsh
Trisha Steele
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Public Library Governance
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Simon, Ronald
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Deerfield Public Library Board of Trustees
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Deerfield Public Library
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Deerfield Public Library Board of Trustees Bylaws
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Deerfield Public Library Disaster Manual
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