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https://archives.deerfieldlibrary.org/files/original/a2c1e6dd57d3a1d2e8d04bc678278947.pdf
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�Deerfield Public Library Board of Trustees
Regular Meeting Minutes - With Corrections
May 20, 2015
1.
ROLL CALL AND CALL TO ORDER
The meeting was called to order at 7:00 p.m., in the Deerfield Public Library Boardroom, 920 Waukegan Road,
Deerfield, IL 60015.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Seth Schriftman-Treasurer, Michael
Goldberg, Howard Handler, Jean Reuther, and Maureen Wener
Absent: none
Also present: Exiting Board Member Marla Bark Dembitz, Village Manager Kent Street, and Village Liaison Bill
Seiden
Staff: Library Director Mary Pergander, Meg Anthony - upcoming Interim Director, Business Manager Trisha
Steele, and Judy Hoffman - Outreach Coordinator
Mr. Ron Simon welcomed the new board members and everyone present. Mr. Simon introduced the Village
Manager, Mr. Kent Street, and the staff in attendance: Ms. Judy Hoffman - Outreach Coordinator, Ms. Meg
Anthony - Interim Director and Head of Youth Services, and Trisha Steele, Business Manager. He also
introduced Mr. Bill Seiden, who is a Village Trustee and the Village Liaison for the Library.
a.
b.
Swearing in of newly elected Board members
Signing of Oaths of Office
Mr. Kent Street, Village Manager, conducted the swearing in of the newly elected board members: Seth
Schriftman-who had previously served as an appointed member, Howard Handler, Jean Reuther, and
Maureen Wener. Each then signed an Oath of Office. Photographs of the new Board members were taken
by Ms. Judy Hoffman.
Item 2: HONORING OUTGOING BOARD MEMBER - this item was moved to this point in the meeting.
Mr. Simon said the Board would honor Ms. Marla Bark Dembitz, outgoing board member, who was not able to
attend at the prior meeting. Mr. Simon reviewed her accomplishments and thanked her for her many
contributions to the Library. Mr. Ken Abosch re-read the Resolution honoring Ms. Dembitz, adopted at the April
Board meeting, and presented a memento of appreciation to Ms. Dembitz. Ms. Dembitz expressed her
appreciation for her experience on the Board and emphasized that three words best represent this Board:
collaborative, productive, and respectful.
c.
Election of new officers
Mr. Simon reviewed the protocol for taking nominations and voting for the Board's officers.
He explained that he had nominated himself for President for the second year, and noted that there is a
two-year limit. He asked if anyone else wanted to submit his or her name for President, and there was no
request to do so.
Mr. Simon asked if all are in favor of his nomination as President.
Vote: All answered 'aye'.
Mr. Simon then explained that Mr. Abosch had submitted his name for nomination as Secretary, and asked
if anyone else wanted to submit his or her name for the position of Secretary. There was no request to do
so.
Mr. Simon asked if all are in favor of Ken Abosch as Secretary.
Vote: All answered 'aye'.
Page 1 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
Mr. Simon then stated that Mr. Seth Schriftman had submitted his name for nomination as Treasurer, and
asked if anyone else wanted to submit his or her name for the position of Treasurer. There was no request
to do so.
Mr. Simon asked if all are in favor of Seth Schriftman as Treasurer.
Vote: All answered 'aye'.
d.
Appointments to Board Committees for 2015
The members discussed the list of committees, which committees would need additional members, and all
were encouraged to serve on the committees that best met their interests. Ms. Mary Pergander noted that
the President of the Board and the Library Director are Ex-officio members of all committees.
The members then discussed membership for the committees as follows:______________________
Other Committee Members
Chair
Committee
Maureen Wener
Ron Simon
Howard Handler
Mike Goldberg
Policy
Maureen Wener
Mike Goldberg
Board Relations
Seth Schriftman
Jean Reuter
Howard Handler
Mike Goldberg
Building
Ron Simon
Ken Abosch
Seth Schriftman
Finance
Service Area
Human Relations
Memorial
Mike Goldberg
Ken Abosch
Ron Simon
Ken Abosch
Jean Reuther
Mike Goldberg
Howard Handler
Ron Simon
Long Range
Ron Simon
Committee of the Whole
Maureen Wener
2.
HONORING OUTGOING BOARD MEMBER
This item was addressed at the beginning of the meeting.
3.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
4.
CONSENT AGENDA
Items 4-a Minutes, and 4-c Revised Gift/Donation Policy, were removed from the consent agenda.
The minutes were reviewed individually and the whether certain members should/should not approve the
minutes was discussed. Ms. Pergander noted that the minutes are not yet available for the Special Board
Meeting on May 12th and, therefore, those minutes should be struck from the list to be approved. Mr. Simon
then called for a vote on each of the other minutes, individually.
MOTION: Mr. Schriftman made a motion to approve the minutes for the Regular Meeting on April 15, 2015,
seconded by Mr. Michael Goldberg
[corrected to show board members' names]
Vote: 4 ayes: Ken Abosch, Michael Goldberg, Seth Schriftman, and Ron Simon;
3 abstained: Howard Handler, Jean Reuther, and Maureen Wener. The motion was approved.
MOTION: Mr. Schriftman made a motion to approve the minutes for the Special Board Meeting May 4 and 5,
2015, seconded by Mr. Goldberg
[corrected to show board members' names]
Vote: 4 ayes: Ken Abosch, Michael Goldberg, Seth Schriftman, and Ron Simon;
3 abstained: Howard Handler, Jean Reuther, and Maureen Wener. The motion was approved.
Page 2 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
MOTION: Mr. Goldberg made a motion to approve the minutes for the Board Orientation on May 7, 2015,
[corrected to show board members' names]
seconded by Mr. Simon
Vote: 4 ayes: Ken Abosch, Michael Goldberg, Seth Schriftman, and Ron Simon;
3 abstained: Howard Handler, Jean Reuther, and Maureen Wener. The motion was approved.
The following items were included on the consent agenda:
a,—Minutes: Regular meeting April 15, Special Board meeting May 4 and 5, Board Orientation May 7, Special
Board meeting May 12^
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
&—Recommendation to approve revised Gif-t/DonatiorvPoliey
MOTION: Mr. Goldberg made a motion to approve Item 4-b Financials, as listed on the consent agenda,
seconded by Mr. Simon
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
5.
TREASURER REPORT
Mr. Schriftman outlined his review of the financial information presented, and explained the list of checks for
approval, noting that some are prepared as off-cycle checks while the majority are held for distribution until
the day after the Board meeting,
a. List of checks and payments for approval
Mr. Schriftman presented the outstanding list of checks and payments to be approved, which included
315.40
Petty cash checks 480 through 487
183.29
Electronic payments from the E-Pay Illinois Funds account
General Fund checks 8834 through 8901, and one ACH transaction, for
143,013.40
the purpose of paying for general operations
111,415.63
General Fund ACH (to be reimbursed from Debt Service)
The total amount presented for approval was
S254.927.72
MOTION: Mr. Goldberg made a motion to approve the list of checks and payments, seconded by Mr. Schriftman
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
b.
Approval of several Resolutions establishing signers for banking and financial accounts
Mr. Simon explained the resolutions needed by Bank Financial which are needed to authorize Mr. Ron
Simon, Mr. Ken Abosch and Mr. Seth Schriftman, the Board's officers, to conduct banking business on behalf
of the Library.
MOTION: Ms. Wener made a motion to approve the Bank Financial resolutions authorizing Mr. Ron Simon, Mr.
Ken Abosch, and Mr. Seth Schriftman, to conduct banking business on behalf of the Library, seconded by Ms.
Reuther
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
Page 3 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
6.
FRIENDS LIAISON REPORT
Mr. Simon said that Ms. Elaine Haney had sent her apologies that she could not attend this evening. No report
was available.
Ms. Maureen Wener asked if a process was available to pay donations online to the Friends. Ms. Pergander
explained that a system is not currently available to accept credit card payments for payments to the Friends,
but suggested that the process may need to be re-examined.
Mr. Goldberg explained that some Board members act as the Board's liaisons to the Friends group. He invited
Ms. Wener to consider acting as one of the Board liaisons.
Mr. Abosch explained that the Friends of Deerfield Public Library is a separate legal entity and a 501-3C non
profit. The revenues for the Friends and the Library cannot be comingled.
7.
VILLAGE LIAISON REPORT
Mr. Bill Seiden provided an update on Village Board activities, including an anticipated change of the July 4th
parade route next year that may affect the Library. He also explained how the Village was responding to a
reduction in State sales tax revenues for the Village. Ms. Wener asked if the Village could reduce the Library's
funding since the State was reducing the Village's revenues. Mr. Seiden explained that the Library's revenue
source, the property tax levy, is a separate source that is not affected by Village actions.
8.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
Ms. Pergander shared the following highlights: This is my last monthly report for the Board. I have greatly
appreciated the opportunity to serve this community, and I appreciate all the support I have received from
the Board. All the staff members appreciated the treats provided by the board for National Library Week.
The chairs in Youth Services were replaced by the manufacturer due to fabric flaws resulting in premature
wear and splitting. Claire Steiner, Ellen Kaiser, along with other managers and staff members, successfully
combined the lower level service desks, and also created a new seating area using furnishings already in the
building. Tony Keaton and Meg Anthony are prepared for the two day electrical work, and Judy Hoffman and
others are creating an information campaign to alert the public. We have contracted for two large flower
pots for the outer front entrance, which the landscapers will fill three times seasonally per year. Members of
the management team are pitching in to support Meg as Interim, with certain redundancies of training
helping assure a smooth transition and adequate coverage of key responsibilities. Trisha Steele helped
arrange for free chair massages for staff members to celebrate National Library Week. The Park District,
Village, and Library are continuing talks to improve coordination of health care plans. There are only minor
changes in charges at this time, pending more information late fall. The audit is nearing completion. There
were 59 reservations for the large meeting rooms last month. Ellen Kaiser of Patron services received $355
of materials returned after she sent personal reminder letters last month. Six Assistants are attending
Reaching Forward. Sayaka Suzuki staffed a recruiting table at the jobs fair at Trinity University. All current
Pages were promoted to Library Aide. The Support Services department is cleaning about 30 discs per day.
Pam Skittino also oversaw the addition of Picture Books, Adult Nonfiction, and Adult Fiction as new catalog
options. We had our highest circulation ever in 2014 at 485,518. Also, Youth programming attendance has
increased from 4,761 to 13,500 in two years, while Adult similarly increased from 808 to 3201 in the same
period.
b. Thank You from staff for the wonderful staff appreciation treats
See above.
c. Loss of DVDs and Blu-rays, and action taken
In addition to the addition of the security camera mentioned above, we are reporting the losses to police,
and are taking other steps to secure the collection.
Page 4 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
d. Server room HVAC issues
We have had very serious humidity issues in the Library and the server room, with humidity reaching over
80%. The Engineer who designed the system has been contacted and is checking the entire system design
e.
f.
g-
for areas needing attention.
Social media and staff Intranet update
There is significantly increased activity on our social media reach and engagement in just the past few weeks
after the arrival of our new Digital Media Coordinator. We are adding one security camera to the Media area
while evaluating other future additions. Tom Owen conducted a staff survey about proposed Intranet
improvements, and he is targeting the top requests by staff for the first rounds of improvements.
Update - Zingerman's customer service training half-day for staff
Ms. Pergander reviewed the nine-month history of the move to incorporate Zingerman's principles, initially
introduced by Ellen Kaiser. In April, the Library staff attended a half day session led by a Zingerman's trainer.
It was very well received by staff.
Update - GIVING button for donations, and related donation information
The proposed GIVING button has been implemented, and the button leads to a page offering the
opportunity to donate to the Friends or the Library.
Mr. Abosch asked about the uses of surveillance cameras in the Library where thefts have occurred, how they
will help when patrons can move materials anywhere in the Library, and whether there would be signage. Ms.
Pergander confirmed that signage is already posted. There was some discussion regarding other actions the
Library might take to address the loss of materials, including checking Amazon for the sale of similar items but
with missing cases, moving the collections, and increasing supervision in the areas of theft.
9.
OLD BUSINESS
a. Approval of Library Director lump sum performance-based salary adjustment
Mr. Simon said that the Board had discussed the suggested lump sum performance-based salary
adjustment previously in a closed session. He explained the timing of the annual salary adjustments and
the purpose of the proposed payment.
MOTION: Mr. Schriftman made a motion to approve the lump sum performance-based salary adjustment of
$800 to the Library Director, seconded by Mr. Abosch
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
b.
Recommendation to not release to the public closed minutes reviewed at the April 15 closed meeting
session
The process for releasing closed minutes was discussed. Mr. Abosch noted that a review and
reconsideration of all closed minutes is required every six months and that action must be taken only in
open session. Ms. Pergander said that the closed minutes are retained on tape, as well as in written form.
Mr. Howard Handler asked how old the closed minutes are. It was explained that some are from the mid2000's. Those that have to do with particularly sensitive personnel or lawsuit issues have been kept closed.
Mr. Simon reviewed the advice given by legal counsel, and noted that closed minutes can be opened in the
future if the Board members choose to take that action.
MOTION: Mr. Goldberg made a motion to not release to the public the closed minutes reviewed at the April 15
closed meeting session, seconded by Mr. Schriftman
Vote: 5 yes - Ken Abosch, Michael Goldberg, Jean Reuther, Seth Schriftman, and Ron Simon.
2 abstained - Howard Handler, and Maureen Wener. The motion was approved.
Page 5 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
c.
d.
Update - Replacement of main electrical switch and Library closure on June 2 and 3
This item was covered under the Director's Report.
Farmer's Market dates (Aug. 1, Sept. 26) and assignments for Board members
Mr. Simon reviewed what usually occurs at the Village of Deerfield Farmers' Market. He said that the
primary purpose is to see the public, answer questions, and to collect input and suggestions. He explained
that staff set up the table and materials, and Board members usually man the booth between 9:00 a.m. to
noon. There are typically two Board members for each date, although more members are welcomed.
Ms. Pergander noted that staff covers two other Farmers' Market dates and representatives from the
Friends group are present on other dates too.
Ms. Reuther & Mr. Abosch volunteered to man the booth on August 1st. Ms. Wener said that she is available
for both dates. Mr. Handler and Mr. Schriftman volunteered to cover the booth on September 26th.
10. NEW BUSINESS
a. Recommendation to hire new Library Director
Mr. Simon explained the director search process and thanked Mr. Abosch for his leadership on the search
committee.
Mr. Abosch reviewed the offer letter provided and said that it had been accepted. He then reviewed some
of the experience that Ms. Amy Falasz-Peterson has as a Director, including a referendum and a
collaborative building project.
Ms. Wener asked why Ms. Falasz-Peterson is changing jobs. Mr. Abosch explained that, although she really
enjoys her current position, she is originally from this area; also there is a higher usage of the library in
Deerfield and there are other challenges and opportunities here. Mr. Simon added that Ms. FalaszPeterson was not looking for a new position when the consultant contacted her.
Mr. Abosch reviewed the basic structure of offer, including the annual salary and wage per pay period,
establishing goals, the performance-based bonus target and maximum, the Board's performance review,
and a signing bonus that can be used to assist with relocation expenses and previously established vacation
plans. He stated that other aspects of the offer are all in accordance with the Library's established
employment practices and personnel policies.
MOTION: Mr. Goldberg made a motion to approve hiring Ms. Amy Falasz-Peterson, in accordance with the
package as presented by Mr. Abosch, seconded by Mr. Schriftman
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
Mr. Handler asked about the process for giving notice to the public regarding the new director. Mr. Simon
outlined the planned press releases and described the other notifications to peers.
b.
Discussion of and possible change to vacation accrual schedule/policy
It was decided that this topic does not need to be modified; it was not discussed.
Page 6 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
c.
Appointment of Meg Anthony as Interim Director, and defining of her authority
Mr. Simon described the process for choosing an Interim Director and the responsibilities that person will
handle. He recommended that Ms. Meg Anthony, the current Head of Youth Services, be approved as the
Interim Director.
MOTION: Mr. Goldberg made a motion to approve hiring Ms. Meg Anthony as the Interim Director, seconded
by Ms. Jean Reuther.
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
d.
Recommendation for upgrade of 3M self-check stations for a price not to exceed $12,000
Ms. Pergander explained the purpose of the upgrade and the costs.
MOTION: Ms. Wener made a motion to approve the upgrade of the 3M self-check stations for a price not to
exceed $12,000, seconded by Mr. Goldberg.
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
e.
Scheduling of Board Orientation Session - Financials
Mr. Schriftman discussed the financial review processes and board responsibilities. He encouraged all
Board members to attend. He said the session is typically a Saturday morning, between 9:30 and 11:30
a.m. Ms. Trisha Steele, Business Manager, will coordinate the date and time of the upcoming session.
f.
Banned patron review and recommendation regarding privileges
Mr. Simon reviewed the process used for banning a patron, and he also reviewed the communication
provided for a particular case. There was discussion about particular behavior that involved children, which
came to light after the original communications were made, and whether the banning process needed to
be renewed. Ms. Reuther asked Ms. Anthony, Head of Youth Services, for her input. Ms. Anthony
discussed the rise in unattended children, which makes the described behavior more troubling.
Mr. Goldberg pointed out that a ban communicates how seriously the Board takes certain behavior. He
noted that the Board needs to recognize that the patron in this case provided an immediate response, with
an apology and recognition of his actions. Mr. Goldberg asked the Board members what other specific
thing would need to happen to make a difference at a later time.
Safety concerns and the difficulty of the decision process were discussed, including how to weigh the rights
of patrons, staff, and children. Also discussed were the length of a ban, past legal advice, the reviewing
process, and the availability of information from other sources, such as the local police. The current
transition at the library and its impact on the situation was discussed. Various alternatives were aired.
MOTION: Mr. Simon made a motion to establish a three-month ban, to be lifted on September 1st, based on the
inappropriate behavior in the Quiet Room; and, that the patron be notified of the other incidents reported; the
motion was seconded by Ms. Wener.
Vote: 6 yes - Ken Abosch, Michael Goldberg, Jean Reuther, Seth Schriftman, Ron Simon, and Maureen Wener.
1 no - Howard Handler. The motion was approved.
Page 7 of 8
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 20, 2015
g.
Recommendation to approve furnishings quote for Youth Services workstations, and discuss
plans for Support Services
Ms. Anthony reviewed the proposed changes to the Youth work area. She explained the department's
staffing plan, described the process for sharing desks, and the consequences to productivity.
MOTION: Mr. Goldberg made a motion to approve the recommended furnishing changes to the Youth
Department, at a cost not to exceed $4,000. Mr. Schriftman provided a second to the motion.
Vote: 7 yes - Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, Ron Simon, and
Maureen Wener. The motion was approved.
h.
Update from Memorials Committee
Mr. Simon asked that this item be added to the next Board meeting's agenda. He reviewed the mission of
committee, and the need for an improved and formal policy, noting that a case-by-case basis is not
sufficient.
Processes were discussed, including how research is conducted, the involvement of staff, and the Board's
engagement. Mr. Simon said he would like to have a committee meeting scheduled with all Board
members invited.
i.
REMINDER - Art Festival Preview Party, May 29, 6 to 8 pm, Village Hall
Ms. Pergander reviewed the Art Festival Preview Party, explaining that it is an opportunity to network with
the other Village movers and shakers. Mr. Abosch noted that spouses can be included but that attendance
does require an RSVP.
11. OTHER DISCUSSION ITEMS
a.
Mr. Schriftman asked about the protocol for Board member email addresses, noting that one member has
an email address at deerfieldlibrary.org. Mr. Handler said that using this email address will help to avoid
FOIA request complications, but Ms. Pergander explained that a FOIA request could be placed for all Board
member emails regardless of the email address. Ms. Wener said providing board email addresses
@deerfieldlibrary.org seems like a good idea and it was suggested that the idea be placed on next
meeting's agenda.
b.
Mr. Abosch inquired how closed session minutes can be approved without releasing them. Ms. Pergander
said that the minute dates can be placed on the next agenda.
12. EXECUTIVE SESSION
No executive session held.
13. ADJOURNMENT
At 10:36, there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr.
Schriftman. The motion was approved and the meeting was adjourned.
Ken Abosch, Secretary
Minutes approved by the Board on
-Jvue ^7,
Page 8 of 8
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- May 20, 2015
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
05/20/2015
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Schriftman, Seth
Goldberg, Michael K.
Handler, Howard
Reuther, Jean
Wener, Maureen
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.790
3M
Amazon
Amy Falasz-Peterson
Art Festival Preview Party
Bank Financial
Claire Steiner
Deerfield Farmers Market
Deerfield Park District
Deerfield Public Library
Deerfield Public Library Adult Services Department
Deerfield Public Library Audit
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Board Relations Committee
Deerfield Public Library Board of Trustees Building and Grounds Committee
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Long Range Planning Committee
Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public Library Board of Trustees Orientation
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Board of Trustees Service Area Committee
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Collections and Usage
Deerfield Public Library Gift Policy
Deerfield Public Library Health Insurance
Deerfield Public Library Library Director
Deerfield Public Library Meeting Rooms
Deerfield Public Library Patron Banning
Deerfield Public Library Patron Services Department
Deerfield Public Library Programming
Deerfield Public Library Self Checkout Stations
Deerfield Public Library Social Media
Deerfield Public Library Staff Intranet
Deerfield Public Library Support Services Department
Deerfield Public Library Youth Services Department
Deerfield Village Board of Trustees
Deerfield Village Hall
Deerfield Village Manager
Elaine Haney
Ellen Kaiser
Freedom of Information Act (FOIA)
Friends of the Deerfield Public Library
Howard Handler
Illinois Sales Tax Revenue
Jean Reuther
Judy Hoffman
July 4th Activities
Kenan Absoch
Kent Street
Marla Bark Dembitz
Mary Pergander
Maureen Wener
Meg Anthony
Michael K. Goldberg
National Library Week
Pam Skittino
Property Taxes
Reaching Forward Conference
Ronald Simon
Sayaka Suzuki
Seth Schriftman
Tom Owen
Tony Keaton
Trinity University
Trisha Steele
William Seiden
Zingerman's
-
https://archives.deerfieldlibrary.org/files/original/ba583ff918a724ba91b3671e5ef36e5a.pdf
ba720032e8afe5cd3f305514cad2a53e
PDF Text
Text
J
CORRECTED
Deerfield Public Library Board of Trustees
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., April 15, 2015
1.
ROLL CALL AND CALL TO ORDER
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3.
HONORING OUTGOING BOARD MEMBERS
4.
CONSENT AGENDA
a. Minutes: Regular meeting March 18
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report (incl. Quarterly)
c. Recommendation to approve Policies previously reviewed by and recommended for Board approval by the
management team related to Library operations - Bulletin Boards, Meeting Rooms, Record Retention, Public Computer
Registration and Use, Petitioning and Solicitation, Collection Development (complete), Library Patron Behavior,
Weapons, Disposal of Surplus Property, Social Media, etc.
d. Resolution to offer non-resident fee cards to persons in unserved areas as allowed by law. (Annual renewal.)
5.
TREASURER REPORT
a. List of checks and payments for approval
6.
FRIENDS LIAISON REPORT
7.
VILLAGE LIAISON REPORT
8.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
b. Update regarding art purchases made possible by Friends' donation
c. Update: Combination of lower level service desks and create seating area using existing furnishings
d. Health insurance update for next year
9.
OLD BUSINESS
a. Reminder of new board member orientation on April 25, and May 20 swearing in of new Board members
b. Update - GIVING button for donations, and related donation information
c. Update - Recruitment of new Library Director
d. Follow-up regarding automatic interior doors
e. Update - Replacement of main electrical switch
10. NEW BUSINESS
a. Letters of interest in Board officer positions for May election
b. Recommendation to purchase budgeted replacement server for Sierra system at a cost not to exceed $27,100
11. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate
and other matters as allowed by Illinois law.
a. REQUIRED Closed session minutes review and recommendation
12. ADJOURNMENT
^^Upcoming Board meetings:
^REGULAR: May 20, June 17, July 15.
The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to
attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have
questions regarding accessibility of the meeting or the facilities, are requested to contact the Library Director at 847-945-3311 to allow the Library to
'make reasonable accommodations.
�Deerfield Public Library Board of Trustees
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., April 15, 2015
1.
ROLL CALL AND CALL TO ORDER
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3.
HONORING OUTGOING BOARD MEMBERS
4.
CONSENT AGENDA
a. Minutes: Regular meeting March 18
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report (incl. Quarterly)
c. Recommendation to approve Policies previously reviewed by and recommended for Board approval by the
management team related to Library operations - Bulletin Boards, Meeting Rooms, Record Retention, Public Computer
Registration and Use, Petitioning and Solicitation, Collection Development (complete), Library Patron Behavior,
Weapons, Disposal of Surplus Property, Social Media, etc.
d. Resolution to offer non-resident fee cards to persons in unserved areas as allowed by law. (Annual renewal.)
5.
TREASURER REPORT
a. List of checks and payments for approval
6.
FRIENDS LIAISON REPORT
7.
VILLAGE LIAISON REPORT
8.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
b. Update regarding art purchases made possible by Friends' donation
c. Update: Combination of lower level service desks and create seating area using existing furnishings
d. Health insurance update for next year
9.
OLD BUSINESS
a. Reminder of new board member orientation on April 25, and May 20 swearing in of new Board members
b. Update - GIVING button for donations, and related donation information
c. Update - Recruitment of new Library Director
d. Follow-up regarding automatic interior doors
e. Update - Replacement of main electrical switch
10. NEW BUSINESS
a. Letters of interest in Board officer positions for May election
11. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate
and other matters as allowed by Illinois law.
a. REQUIRED Closed session minutes review and recommendation
12. ADJOURNMENT
Upcoming Board meetings:
REGULAR: May 20, June 17, July 15.
The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to
attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have
questions regarding accessibility of the meeting or the facilities, are requested to contact the Library Director at 847-945-3311 to allow the Library to
make reasonable accommodations.
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
April 15, 2015
1.
ROLL CALL AND CALL TO ORDER
The meeting was called to order at 7:01 p.m., in the Deerfield Public Library Boardroom, 920 Waukegan Road,
Deerfield, IL 60015.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Luisa Ellenbogen, Michael Goldberg,
Jeff Rivlin - Treasurer, and Seth Schriftman
Absent: Marla Bark Dembitz
Also present was Village Liaison Bill Seiden
Staff: Library Director Mary Pergander, and Business Manager Trisha Steele
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
Mr. Ron Simon welcomed everyone and introduced Mrs. Lee Rivlin, the wife of Mr. Jeff Rivlin - the exiting Board
Treasurer, and Mr. Howard Handler, newly elected to the Library Board.
No request to address the Board.
3.
HONORING OUTGOING BOARD MEMBERS
Mr. Simon thanked Ms. Luisa Ellenbogen for her service to the Library Board, listing her contributions and his
appreciation for her thoughtful participation.
Mr. Ken Abosch read aloud a Resolution to honor Ms. Ellenbogen.
Ms. Ellenbogen expressed how much she enjoyed working on the Board and what a wonderful experience it has
been.
MOTION: Mr. Jeff Rivlin made a motion to adopt the Resolution to honor Luisa Ellenbogen for her service, seconded
by Mr. Ken Abosch
Vote: All ayes. The motion was approved.
Mr. Simon then thanked Mr. Jeff Rivlin for his contributions to the Library and the community. He lauded Mr.
Rivlin's stewardship as Treasurer and the many other ways he has served, including participating in the hiring
process that brought Ms. Pergander to the Library. Mr. Simon applauded Mr. Rivlin's contributions to the
2012/13 Library Improvement Project. He spoke of Mr. Rivlin's work to support the referendum to fund the
project, his active oversight of the building process, and, particularly, his great attention to the new furnishings
for the Library.
Mr. Abosch read aloud the Resolution to honor Mr. Jeff Rivlin.
MOTION: Mr. Seth Schriftman made a motion to adopt the Resolution to honor Jeff Rivlin for his service, seconded
by Mr. Abosch
Vote: All ayes. The motion was approved.
Mr. Rivlin thanked the Board and staff and said he looks forward to continuing to contribute to the Library in
other capacities.
Mr. Simon stated that, although Ms. Marla Bark Dembitz was not able to attend the meeting, he wanted to
express his appreciation for all of her service to the Board and for her contributions toward the Library
Improvement Project.
Page 1 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
April 15, 2015
Mr. Abosch read aloud the Resolution to Honor Ms. Marla Bark Dembitz.
MOTION: Mr. Jeff Rivlin made a motion to adopt the Resolution to honor Marla Bark Dembitz for her service,
seconded by Mr. Seth Schriftman.
Vote: All ayes. The motion was approved.
Item 7: VILLAGE LIAISON REPORT
This agenda item was moved to this point in the meeting and Mr. Bill Seiden provided an update of Village Board
activities.
4.
CONSENT AGENDA
The following items were included on the consent agenda:
a. Minutes: Regular meeting March 18, 2015
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report (incl. Quarterly)
c. Recommendation to approve Policies previously reviewed by and recommended for Board approval by the
management team related to Library operations - Bulletin Boards, Meeting Rooms, Record Retention, Public
Computer Registration and Use, Petitioning and Solicitation, Collection Development (complete), Library
Patron Behavior, Weapons, Disposal of Surplus Property, Social Media, etc.
d. Resolution to offer non-resident fee cards to persons in unserved areas as allowed by law. (Annual renewal.)
Mr. Simon asked if anything should be removed from the Consent Agenda for further discussion. There were no
requests.
MOTION: Mr. Schriftman made a motion to approve the consent agenda, including the adoption of a Resolution to
provide certain non-residents with access to the Library services, and it was seconded by Mr. Mike Goldberg.
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved.
5. TREASURER REPORT
a. List of checks and payments for approval
Mr. Rivlin presented the outstanding list of checks to be approved for payment, which included
185.10
Petty cash checks 475 through 479
238.03
Electronic payments from the E-Pay Illinois Funds account
97.299.28
General Fund checks 8756 through 8833
S97.722.41
The total amount presented for approval was
MOTION: Mr. Schriftman made a motion to approve the list of checks and payments and it was seconded by Mr.
Mike Goldberg.
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved.
6. FRIENDS LIAISON REPORT
Ms. Mary Pergander announced that Ms. Barb Reich was unable to attend this evening. Mr. Goldberg state
that he had attended the Friends' most recent meeting and then provided an update regarding the activities of
the Friends of Deerfield Public Library and the possible joint activities for the Library and Friends.
7. VILLAGE LIAISON REPORT
This item was moved to the beginning of the meeting, before the consent agenda item.
Page 2 of 5
�Deerfield Public Library Board of Trustees
* Regular Meeting Minutes
April 15, 2015
8. LIBRARY DIRECTOR REPORT
The Library Director, Ms. Pergander, provided the following information:
a. Highlights from Director's written report
Since there are currently no Goals identified for 2015, the report focused on other activities. We are
preparing to launch two new e-newsletters, featuring programs of interest for patrons. New patron
computers have been deployed and are faster, safer, and easier to use. The annual audit is underway and
proceeding smoothly. There were 73 meeting room set-ups in March. The planned $991,000 transfer of
funds was completed. Pinterest has gone live. Our Digital Media Coordinator has received a promotion from
a former employer and will be leaving soon. Apple computers for Youth have been deployed and are quite
popular. Apple computers for adults will follow soon. We successfully completed the food drive for West
Deerfield Township food pantry. Nina Michaels, our Teen Librarian, participated in the Optimists youth
recognition ceremony by presenting certificates to teen volunteers form our teen program. The Youth and
Support Services area workspaces need additional and realigned configurations and furnishings. The
department heads and Director met with a furnishings consultant to plan these changes and obtain quotes.
The rolling chairs in the Youth study rooms have been replaced at no charge by the manufacturer because of
fabric problems. The replacement of the main electrical panel due to water damage form the summer 2014
flood has been approved by our insurance company and will take place on June 2 and 3. The Library will be
closed for those two days. A communications plan will be in place to notify community members of the
closure, and staff will be paid for the time as for snow days. There have been a number of recent DVD thefts.
This is being carefully tracked and some changes are being made to reduce risk. Judy Hoffman has
registered the Board for the July 4 parade, and red, white, and blue rubber bracelets will be the giveaways. If
the Teen volunteers join the Board in walking for the parade, we will be sure that a responsible staff
member is with them at all times until the end of the parade. Board members wear Board-logo polo shirts,
and we are buying them for the new Board members as well. Ms. Pergander also shared the new charts
about the Library collections and usage, which the Board appreciated. These were developed by Pam
Skittino. Ms. Pergander reported that a patron was recently temporarily banned for multiple violations of
the patron Behavior Policy. Because this occurred just before the Board meeting, she will bring the case next
month for further discussion, after obtaining more details.
b. Update regarding art purchases made possible by Friends' donation
The "robot" prints have been ordered, and will be matted and framed. These were made possible by the
Friends of the Deerfield Library as part of the recent Wish List pledge.
c. Update: Combination of lower level service desks and create seating area using existing furnishings
Next week we will be combining the two lower level service desks and also creating a new seating area on
the lower level. Staff members have been included in preparing for the changes, to assure role clarity. To
avoid staff injuries, we are using a moving company to move the large, heavy pieces.
d. Health insurance update for next year
The Library, Village, and Park District met about the health insurance pool and future changes due to
Obamacare. At the current time only minor pricing changes are being made, until the issues can be studied
further for implementation at the beginning of 2016.
In further discussion, Mr. Goldberg asked about the quantity of the July 4th give-a-ways. Mr. Abosch
suggested increasing the quantity by another 500-1000, to assure we have enough.
Ms. Pergander will follow-up, and added that any bracelets left over can be used at the County Fair or for
other events. Mr. Rivlin suggested using the bracelets to promote web traffic by including a mark (star?) on
a few for winners. Mr. Abosch suggested that perhaps it could be implemented at another event, such as
the Farmers Market. Ms. Pergander will look into it.
Page 3 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
April 15, 2015
Mr. Simon asked about the new Administrative Associate. Ms. Trisha Steele explained that Ms. Mary
Holtrop, an experienced Business Manager from Sycamore Library, had recently joined the Business Office
staff and will provide about ten hours of business office assistance per week, replacing an employee who
left for a full time position elsewhere.
9. OLD BUSINESS
a. Reminder of new board member orientation on April 25, and May 20 swearing in of new Board members
Mr. Simon announced the upcoming orientation session, noting that it will start at 9:30 a.m. Mr. Goldberg,
Ms. Pergander, and Mr. Simon outlined the plans for the orientation and May 20th meeting, when the new
Board members will be sworn-in. The Farewell Event for Ms. Pergander, on May 21st, was also discussed.
b.
Update - GIVING button for donations, and related donation information
Ms. Pergander noted that the Giving Policy needs to be finalized and Mr. Simon asked that the Board be
provided a summary.
c.
Update - Recruitment of new Library Director
Mr. Abosch reviewed the progress of the new director selection process. He said that Ms. Lynn Elam has
recommended four candidates for the Board's consideration. Next Monday the Search Committee plans to
review the recommended candidates and determine who should be finalists. The Committee also plans to
consider the logistics for the next steps in the selection process, including the naming of a possible Interim
Director. Mr. Abosch also asked Ms. Pergander if there are viable candidates in-house for providing interim
coverage as there is some interest from outside.
He also outlined the importance of the candidates' interactions with staff and asked how it might be
structured to accomplish two purposes: 1) to provide interaction with staff for the candidate, and 2) to get
staff input.
Mr. Simon asked to have staff send possible interview questions that staff have to Mr. Abosch so that the
Board can consider them.
d.
Follow-up regarding automatic interior doors
Ms. Pergander outlined the steps taken to address a concern regarding automatic interior doors. She said
she had contacted the patron who originally notified the Library about the issue and informed her of the
changes made so far to the door in the Quiet Room. The patron will check the door.
Mr. Abosch reported that he has watched for how other public buildings have handled this issue, and noted
that there were no automatic doors available in a quiet room he found at the airport.
e.
Update - Replacement of main electrical switch
No information provided at this point in the meeting.
10. NEW BUSINESS
a. Letters of interest in Board officer positions for May election
Mr. Simon announced that three letters of interest have been submitted to date and that Board officers will
be elected in May, after the new members are sworn-in. Additional nominations will be possible at that
time.
b. Recommendation to purchase budgeted replacement server for Sierra System at a cost not to exceed $27,100
Ms. Pergander announced that the quote for the replacement server has been reduced to $25,725 and
added that the warranty is for three years.
Page 4 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
April 15, 2015
MOTION: Mr. Rivlin made a motion to approve the purchase of a replacement server for the Sierra System at a
cost not to exceed $25,725 and it was seconded by Ms. Luisa Ellenbogen.
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved.
Other item for discussion
Mr. Rivlin said that patrons continue to say that the Library still needs some warming elements, and that he
is particularly disappointed in the fireplace. He suggested that some modifications, such as logs, might help.
Mr. Rivlin encouraged the Board to explore new options because it was a high priority during the creation of
the Library Improvement Project.
Mr. Simon asked for additional comments and Mr. Schriftman agreed that the anticipated ambiance is
lacking, and creating more of a real fireplace appearance would help. Ms. Ellenbogen also noted that the
surrounding area is not very welcoming and is not used as often as other areas.
Mr. Simon shared a list of issues that he hopes the new Director might help the Board to address and
reviewed some of his own high priorities. He suggested that the appearance and function of the fireplace
area should be added to the list.
Additional ideas were suggested by the Board members regarding how to make the fireplace area seem
more like a reading nook, such as adding coffee table books, magazines, or the Lucky Duck collection to that
area.
Ms. Ellenbogen announced that the Staff Appreciation Event will be on April 23rd. She and Ms. Dembitz had
reviewed what was done in the previous year, which included evening shift pizzas as well as a breakfast, and
recommended that the same be provided. The logistics were discussed. The event is funded by the Board
members.
MOTION: Mr. Schriftman made a motion to move to a closed session for the purpose of reviewing prior closed
session minutes and to discuss personnel issues, as allowed by law. The motion was seconded by Ms. Ellenbogen.
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved and the open session was closed at 8:25 p.m.
11. EXECUTIVE SESSIONa. Closed session minutes review and recommendation
2.
ADJOURNMENT
At 8:50 p.m., there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr.
Schriftman. The motion was approved and the meeting was adjourned.
Ken Abosch, Secretary
Minutes approved by the Board on
Page 5 of 5
�RESOLUTION
Deerfield Public Library
April 15,2015
Honoring Library Trustee Marla Bark Dembitz for Her Service
Whereas the Deerfield Public Library is a public library in Deerfield, Illinois, and
Whereas it has an elected Boar d of Trustees who faithfully serve (he Library and die community,
and
Whereas Marla Bark Dembitz has served on the Board of Trustees since 2007, and
Whereas she has been an involved and diligent committee Chairperson and member, serving in a
broad range of capacities including Chairperson ol Policies Committee, and
Whereas, as die result of her efforts in concert vvidi others in die 2010-2013 design and building of
die remodeled and expanded Library, the community now has a wonderful 2141 Century Library,
Now, diereforc, be it resolved dial the Library Board gr atefully recognizes die efforts of Marla
Bar k Dembitz on behalf of die Library and die greater Deerfield community, and has created diis
statement in honor of her sendee.
Be it furdier resolved diat a copy of diis resoludon shall be presented to her on behalf of die
Deerfield Public Library Board of Trustees, and
Be it furdier resolved diat die effective date of diis Resoludon shall be April 15, 2015 and it shall
be in force immediately upon passage.
I, Ken Aboscli, Secretary of die Board of Trustees of Deerfield Public Library, do cerdfy diat die
foregoing Resoludon was duly passed and adopted by die Deerfield Public Library Board of
Trustees at die Board meeting held April 15, 2015.
Ken Aboscli, Secretary
�RESOLUTION
Deerfield Public library
April 15, 2015
Honoring Library Trustee Luisa Ellenbogen for Her Service
Whereas llie Deerfield Public Library is a public library in Deerfield, Illinois, and
Whereas it has a Board of Trustees who faithfully serve die Library and die community, and
Whereas Luisa Ellenbogen was appointed to and has served on die Board of Trustees since 2014,
and
Whereas she has been an involved and diligent committee member, faidifully serving on several
committees,
Now, dierefore, be it resolved diat die Library Board gratefully recognizes die efforts of Luisa
Ellenbogen on behalf of die Library and die greater Deerfield community, and has created diis
statement in honor of her sendee.
Be it further resolved diat a copy of diis resolution shall be presented to her on behalf of die
Deerfield Public Library Board of Trustees, and
Be it furdier resolved diat die effective date of diis Resoludon shall be April 15, 2015 and it shall
be in force immediately upon passage.
I, Ken Aboscli, Secretary of die Board of Trustees of Deerfield Public Library, do cerdfy diat die
f oregoing Resoludon was duly passed and adopted by die Deerfield Public Library Board of
Trustees at die Board meeting held April 15, 2015.
Ken Aboscli, Secretary
�RESOLUTION
Deerfield Public Library
April 15, 2015
Honoring Library TrusteeJeffRivlin for His Service
Whereas the Deerfield Public Library is a public library in Deerfield, Illinois, and
Whereas il has an elected Board of Trustees who faithfully serve llic Library and (lie community,
and
Whereas Jell' Rivlin has served on the Board of Trustees since 2003, and
Whereas Jell' Rivlin has provided leadership to the Board through the years as its Treasurer, and
Whereas lie has been an involved and diligent committee Chairperson and member, serving in a
broad range of capacities, and
Whereas, as the result of his efforts in concert with others in the 2010-2013 design and building ol
die remodeled and expanded Library, die community now has a wonderful 21“ Century Library,
Now, diereforc, be it resolved diat die Library Board gratefully recognizes die tireless, selfless, and
professional efforts ofJell Rivlin on behalf of die Library and die greater Deerfield community,
and has created diis statement in honor of his sendee.
Be it furdier resolved diat a copy of this resolution shall be presented to Jell' Rivlin on behalf of die
Deerfield Public Library Board of Trustees, and
Be it furdier resolved diat die effective date of diis Resolution shall be April 15, 2015 and it shall
be in force immediately upon passage.
I, Ken Aboscli, Secretary of die Board of Trustees of Deerfield Public Library, do certify diat die
foregoing Resolution was duly passed and adopted by die Deerfield Public Library Board of
Trustees at die Board meeting held April 15, 2015.
Ken Aboscli, Secretary
�DEERFIELD PUBLIC LIBRARY BOARD RESOLUTION
RESOLUTION
NON-RESIDENT FEE CARDS
Whereas the mission of the Deerfield Public Library is to provide our community with open access to the world
of information and ideas, encouraging lifelong learning and personal growth in a welcoming environment, and
Whereas the Deerfield Public Library Board of Trustees interprets “community” broadly, and
Whereas the residents of nearby unincorporated areas wish to access library services, and
Whereas the Deerfield Public Library Board of Trustees wishes to provide non-residents access to the library
services provided by Deerfield Public Library, as allowed by Illinois law,
Now, therefore, the Deerfield Public Library Board of Trustees hereby resolves that
Local non-residents, who live in un-served areas, may purchase library services for a fee
equitable to that paid in taxes by residents of the Village of Deerfield, using the tax-formula
basis, as allowed by Illinois Law, and
The Reaching Across Illinois Library System (RAILS) will be notified of the same.
The Trusteesfurther resolve to review this decision annually.
Be it resolved that the Effective Date of this resolution shall be May 1, 2015 and shall be in force and effective
immediately upon passage.
I, Ron Simon, Secretary of the Board of Trustees of the Deerfield Public Library, do certify that the forgoing
Resolution was duly passed and adopted by the Board of Trustees of the Deerfield Public Library at the regular
board meeting held on April 15,2015, at £00jwm.
Board Secretary
Board President
Board Treasurer
'
KetfAbosch //*
/ ✓
i. Ron Simd
/
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- April 15, 2015
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
04/15/2015
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Ellenbogen, Luisa
Goldberg, Michael K.
Rivlin, Jeffrey
Schriftman, Seth
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.784
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Deerfield Public Library Audit
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Board of Trustees Resolution
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Deerfield Public Library Bulletin Board Policy
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Deerfield Public Library Improvement Plan
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Deerfield Public Library Lucky Duck Collection
Deerfield Public Library Meeting Room Policy
Deerfield Public Library Meeting Rooms
Deerfield Public Library Newsletters
Deerfield Public Library Non-Resident Library Card Policy
Deerfield Public Library Patron Banning
Deerfield Public Library Patron Behavior Policy
Deerfield Public Library Petitioning and Solicitation Policy
Deerfield Public Library Pinterest
Deerfield Public Library Policies
Deerfield Public Library Policy Review
Deerfield Public Library Public Computer Registration and Use Policy
Deerfield Public Library Record Retention Policy
Deerfield Public Library Social Media Policy
Deerfield Public Library Staff Appreciation Day
Deerfield Public Library Study Rooms
Deerfield Public Library Support Services Department
Deerfield Public Library Volunteers
Deerfield Public Library Weapons Policy
Deerfield Public Library Youth Services Department
Deerfield Village Board of Trustees
Friends of the Deerfield Public Library
Howard Handler
Integrated Library System
Jeffrey Rivlin
Judy Hoffman
July 4th Activities
Kenan Abosch
Lake County Fair
Lee Rivlin
Luisa Ellenbogen
Lynn Elam
Marla Bark Dembitz
Mary Holtrop
Mary Pergander
Michael K. Goldberg
Nina Michael
Obamacare
Pam Skittino
Ronald Simon
Seth Schriftman
Sierra
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Trisha Steele
West Deerfield Township
West Deerfield Township Food Pantry
William Seiden