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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- September 17, 2014
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
09/17/2014
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Dembitz, Marla Bark
Ellenbogen, Luisa
Rivlin, Jeffrey
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.769
American International Group (AIG)
Blue Cross Blue Shield
Center for Enriched Living (CEL)
Collection HQ
Customer Service
Cyber-Insurance
Deerfield Farmers Market
Deerfield Fine Arts Commission Public Art Program
Deerfield Fine Arts Commission Public Art Show
Deerfield Multi-Board Event
Deerfield Public Library
Deerfield Public Library All Staff Meetings
Deerfield Public Library Appropriations and Levy
Deerfield Public Library Art
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public LIbrary Board of Trustees Self-Evaluation Process
Deerfield Public Library Book Drop Boxes
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Communication
Deerfield Public Library Communication Plan
Deerfield Public Library Digital Signage
Deerfield Public Library Employee Handbook
Deerfield Public Library Facebook Page
Deerfield Public Library Fundraising
Deerfield Public Library Infrastructure
Deerfield Public Library Meeting Rooms
Deerfield Public Library Memorial Wall
Deerfield Public Library Online Resources
Deerfield Public Library Operating Budget
Deerfield Public Library Pinterest
Deerfield Public Library Quiet Reading Area
Deerfield Public Library Staff Development Program
Deerfield Public Library Staff Survey
Deerfield Public Library Virtual Services
Deerfield Public Library Website
Deerfield Village Board of Trustees
Flu Shots
Friends of the Deerfield Public Library
Hazel Parking Lot
Health Insurance
Hicks Grants
Illinois
Illinois Law
Illinois State Library
Insurance
iPads
Jack A. Hicks
Jeffrey Rivlin
Judy Hoffman
Kenan Abosch
Kiel Cross
Lincolnwood Public Library
Lindemann Parking Lot
Luisa Ellenbogen
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
Per Capita Grant
Pinterest
Ronald Simon
Seth Schriftman
The Management Association
Tom Owen
Warren Newport Public Library
William S. Seiden
Zingerman's
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Relations Committee Meeting Minutes -- October 20, 2014
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
10/20/2014
Contributor
An entity responsible for making contributions to the resource
Dembitz, Marla Bark
Goldberg, Michael K.
Ellenbogen, Luisa
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.771
Deerfield Public Library
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Board Relations Committee
Deerfield Public Library Board of Trustees Bylaws
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public LIbrary Board of Trustees Self-Evaluation Process
Deerfield Public Library Employee Handbook
Deerfield Public Library Fundraising
Deerfield Public Library Policies
Deerfield Public Library Staff
Deerfield Public Library Strategic Plan
Friends of the Deerfield Public Library
Luisa Ellenbogen
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
North Suburban Library System
Ronald Simon
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Joint POLICY and HUMAN RELATIONS COMMITTEE
Deerfield Public Library Board of Trustees
920 Waukegan Road, Deerfield, IL 60015
6 pm
Wednesday, January 14, 2015
Agenda
1.
ROLL CALL AND CALL TO ORDER
2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3. OLD BUSINESS
4. NEW BUSINESS
a.
5.
Discussion of the revised Employee Handbook, and recommendation to the full Board regarding
approval
EXECUTIVE SESSION
6. ADJOURNMENT
The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who
plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or
who have questions regarding accessibility of the meeting or the facilities, are requested to contact Mary Pergander at 847-945-3311 to allow
the Library to make reasonable accommodations.
�Deerfield Public Library Board of Trustees
Joint Policy and Human Relations Committee Meeting Minutes
January 14, 2015
1)
ROLL CALL AND CALL TO ORDER
The meeting was called to order at 6 p.m. at Deerfield Public Library, 920 Waukegan Road,
Deerfield, Illinois.
Present Committee members: Marla Bark Dembitz - Policy Chair, Ken Abosch - Human Relation
Chair, Michael Goldberg, and Ron Simon
Absent: none
Staff: Mary Pergander, Director; Trisha Steele, Business Manager
2)
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No member of the public addressed the Board.
3)
OLD BUSINESS
None.
4)
NEW BUSINESS
a. Discussion of the revised Employee Handbook, and recommendation to the full Board regarding
approval
Ms. Mary Pergander presented a brief overview of the existing Employee Handbook, which was
developed by The Management Association and reviewed and approved by managers and the
Board. That was several years ago. For this revision, the existing manual was reviewed and the
order changed to a more logical sequencing by Ms. Trisha Steele, then it was sent to a labor
attorney at The Management Association. The attorney revised many sections and added
several new sections. The Library management team has reviewed this and there are still some
questions needing further exploration, but it is Management's hope to have these committees
recommend approval to the full board next week so we can begin to share the changes with
staff.
Ms. Steele presented an overview of the reorganization of the manual, and suggested a means
of proceeding with the Committees' review. Since the first topic for review could have a
financial impact on Ms. Pergander who recently announced her retirement, Ms. Pergander left
the room for this portion of the discussion.
Ms. Steele discussed options for the disposition of unused accrued leave at the end of
employment, both in retirement and other separations. She explained past and current
practices for the Library, other libraries, and the Village. The impact on health insurance and
pension was discussed. It was decided that the policy should be to pay out any unused accrued
leave, such as vacation, holiday, and personal time, in a lump sum at the end of employment.
After Ms. Pergander returned, Ms. Steele continued with the safety-related items, including the
specific incorporation of the term "firearms" into the handbook sections related to safety,
weapons, and violence in the workplace.
�I
Joint Policy and Human Relations Committees
January 14? 2015
For the topics related to medical marijuana, Ms. Steele described The Management Association
recommendation that in spite of the State of Illinois allowing medical uses, since the Federal law
has not changed our polices should still exclude even the State-allowed medical uses of
marijuana for employees who may be under the influence in the workplace. Mr. Ken Abosch
commented that his corporate clients in Colorado are grappling with these same issues. Some
committee members expressed surprise that even employees with a prescription could be
disciplined if they are under the influence during working hours. Ms. Pergander clarified that we
do not do random nor routine drug testing, but we do conduct drug testing for cause.
There were several questions related to the topic of driving for Library business. What if an
employee who has a license does not own a car and therefore does not have vehicle insurance,
and needs to drive a vehicle for Library-related reasons, such as to attend a conference or to
drop off materials at the school. Although rental cars and the library vehicle carry insurance, the
form being recommend requires the employee's insurance number. This may be modified.
Also, Mr. Abosch expressed that the wording and specificity of the section on cell-phones and
two way radios and also the section on driving for library business seem "Big Brother"-ish - very
detailed about how to use such devices which seemed more procedural and prescriptive than
policy-focused.
He expressed concern over the implication that we will discipline employees who violate the
prescribed behaviors on their own time. One sentence refers to phone use while commuting to
and from work, which Mr. Abosch, Mr. Ron Simon, and Ms. Marla Dembitz questioned. Ms.
Steele will review this portion with The Management Association.
The next set of topics related to equal employment opportunities for those who are pregnant or
for employees experiencing certain situations related to military service. The addition of new
information regarding these conditions were discussed, including adding the term "pregnancy"
and related conditions to the rules for harassment, accommodation, and so on.
Ms. Steele described the changing liabilities related to background checks and references, as
they relate to the new handbook language. She also said we plan to add more details such as
specifying the types of criminal background checks and sexual registry checks we conduct, to be
more disclosing. Employees must now specify the type of information we are authorized to
share on their behalf, but in general we are more limited in what we can share than has
sometimes been our past practice. Mr. Simon expressed concern that providing only dates of
service and other limited information does not provide sufficient evidence of performance,
especially for excellent performers who could be implied to have failed with such sparse
information. Ms. Steele said she was also told that failing to disclose a serious performance
issue, such as theft, could make us liable to the next employer. Several committee members
expressed incredulity, and asked Ms. Steele to confirm this through another source. Mr.
Michael Goldberg volunteered to discuss the issue with the labor attorney at The Management
Association and requested that Ms. Steele provide that information for him. Mr. Simon also
requested that Ms. Steele see if there can be a distinction between what is done for letters of
reference vs. reference calls.
For the topic related to vacation leave, Ms. Steele left the room, because the recommended
change directly impacts her (and another staff member). Ms. Pergander explained that the
Page 2 of3
�Joint Policy and Human Relations Committees
January 14, 2015
current vacation leave policy, created many years ago, allocates different amounts of vacation
time to managers based on whether the management position is a librarian department head or
a non-librarian manager. She said that no other libraries we have identified still allocate
vacation in this manner. The committee members agreed with the changed to have all
managers have the same allocation as librarian department heads.
Ms. Steele showed the Board the new chart allocating Personal Days. They recommended
additional changes to clarify that this is an annual allocation of three days, and that this chart
applies only to the first year, based on the month of hire.
Ms. Steele explained that three policies, which are established outside of the personnel policy
such as the Library's Ethics Ordinance, used to appear in the body of the handbook. They are
now set as Appendices in the back, with a brief summary in the main body of the Handbook.
Mr. Simon made a motion to accept this draft Employee Handbook and to recommend approval
by the full board next week, knowing that some language is still being finalized, and
recommending a review again in 60 days of the areas still being discussed. The sections to
review in the next 60 days are:
• 111-9
Reference and Background Checks
• IV-10 Social Media Use
• V-14.2 Electronic and Telephone Equipment Use
• V-14.4 Business Use of Automobile
• V-14.3 Cellular Phones, 2-Way Radios, and Phone Use
Seconded by Mr. Abosch. The motion was approved.
The committee members also suggested that this be listed in the agenda for approval based on
the committee recommendation, and that a copy be made and circulated at the regular board
meeting rather than including a copy of the 80+ page document for all board members in the
board packet.
Mr. Michael Goldberg requested that the statutes related to Board member fees and fines be
included again in the Board packets, and that the topic be added to the regular board meeting
agenda again. Ms. Pergander will follow through.
5)
EXECUTIVE SESSION
None.
6) ADJOURNMENT
At 7:00 p.m., there being no further business, Mr. Goldberg made a motion to adjourn the meeting,
seconded by Ms. Dembitz. The meeting was adjourned.
Ken Abosch, Secretary
Minutes approved by the Board on
Page 3 of3
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Still Image
A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Policy and Human Relations Committee Meeting Minutes -- January 14, 2015
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1/14/2015
Contributor
An entity responsible for making contributions to the resource
Dembitz, Marla Bark
Goldberg, Michael
Simon, Ronald
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.774
Accrued Leave
Background Checks
Colorado
Criminal Background Checks
Deerfield Public Library
Deerfield Public Library Accommodation Policy
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Fines and Fees
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Employee Handbook
Deerfield Public Library Ethics Ordinance
Deerfield Public Library Harassment Policies
Deerfield Public Library Personal Days
Deerfield Public Library Personnel Policy
Deerfield Public Library Vacation Leave
Deerfield Public Library Vehicle
Drivers Licenses
Equal Employment Opportunities
Federal Law
Health Insurance
Illinois
Kenan Abosch
Labor Attorney
Letters of Reference
Liabilities
Marla Bark Dembitz
Mary Pergander
Medical Marijuana
Michael K. Goldberg
Military Service
Pension Plans
Pregnancy
Reference Calls
References
Rental Cars
Ronald Simon
Sexual Registry Checks
The Management Association
Trisha Steele
-
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Text
Deerfield Public Library Board of Trustees
Deerfield Public Library
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., February 18, 2015
1-
rOLL
CALL AND CALL TO ORDER
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3.
CONSENT AGENDA
a. Minutes: Regular meeting January 21; Special Board meetings series January 31, February 5, and February 7
b. Financials: Balance sheet, Revenues and Expenses, Variance report. Investments Report
c. Approval of report created for audit: End of Year Liability for Accrued Payroll Compensated Absences
d. Approval of Illinois Public Libraries Annual Report for 2014 (IPLAR)
4.
TREASURER REPORT
a. List of checks and payments for approval
5.
FRIENDS LIAISON REPORT
6.
VILLAGE LIAISON REPORT
7.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report, including Preschool Fair, patron art donation offer, staff member becoming
Certified Genealogist
b. Winter Wish List for Friends meeting - Update
c. Illinois Per Capita requirements for 2016-17
d. Progress report on salary schedule revisions based on LACONI 2014 survey
e. Progress report on Policy review 2015
f.
Plans regarding art purchases made possible by Friends' donation
g. Confirmation of date for honoring outgoing Board members
h. Invitation to apply for Library Journal New Landmark Libraries Award
8.
OLD BUSINESS
a. REVISED Prototype GIVE button for donations, and related donation
i.
Report by Marla Dembitz on concerns expressed by Friends at recent meeting
b. Instructions to staff to reinstitute Library Trustee fee waiving and policy change
c. Update - Personnel Handbook revision
d. Next steps for recruiting new Library Director: Recommendation regarding recruiter and approval of contract amount
e. Information about League of Women Voters candidate event March 15
f.
Follow-up regarding automatic interior doors, survey results, quotes, and possible approval
g. Update - Replacement of main electrical switch and possible insurance claim
h. Update - Youth Services tablets for children
9.
NEW BUSINESS
a. Proposed dates for Trustees at Farmers Market
b. Proposal to combine lower level service desks and create seating area using existing furnishings
c. Recommendation to purchase disc cleaner
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate
and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
11. ADJOURNMENT
Upcoming Board meetings:
REGULAR: March 18, April 15, May 20.
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
1.
ROLL call and call to order
The meeting was called to order at 7:00 p.m. in the Boardroom, 920 Waukegan Road, Deerfield, IL 60015.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Marla Bark Dembitz, Luisa Ellenbogen,
Michael Goldberg, Jeff Rivlin - Treasurer, and Seth Schriftman
Absent: none
Also present was Village Liaison Bill Seiden, and Ms. Barb Reich of the Friends of the Deerfield Public Library
Staff: Library Director Mary Pergander and Business Manager Trisha Steele
Guest: Ms. Lynn Elam, the Library's consultant and recruiter for the new director search
Ms. Elam was introduced by Mr. Ron Simon. She described the meetings held with staff and managers where
the following were discussed: characteristics of a new director, the Library's culture, what is working well,
attitude, and right fit. Ms. Elam outlined the timeline and listed the steps, some of which are already
accomplished, which included establishing a compensation range. Next week the job description will be revised
and the position will be posted, with a desired application date of March 20. Interviews are expected to begin in
May, and the position should be filled in the summer. She said that there are 7-8 open director positions in the
local area, described the generational shift in the market, and stated that she is expecting 20-25 applicants for
the Library's position. The Board thanked her for her efforts on their behalf. Ms. Elam left the meeting at 7:10.
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
3.
CONSENT AGENDA
The following items were included on the consent agenda:
a. Minutes: Regular meeting January 21; Special Board meetings series January 31, February 5, and February 7
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
c. Approval of report created for audit: End of Year Liability for Accrued Payroll Compensated Absences
d. Approval of Illinois Public Libraries Annual Report for 2014 (IPLAR)
Ms. Pergander noted that there is no variance report because January is the first month of the year.
Mr. Seth Schriftman asked about why some of the Board packets were delivered later than usual. Ms.
Pergander confirmed that they had been mailed on Friday as usual and said staff would ask the post office
whether there was something that caused the delay.
MOTION: Ms. Marla Dembitz made a motion to approve the consent agenda as modified, seconded by Mr. Seth
Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and
Ron Simon. The motion was approved.
4.
TREASURER REPORT
a. List of checks and payments for approval
Mr. Rivlin presented the outstanding list of checks to be approved for payment, which included
Petty cash checks 468 through 472
$241.84
207.84
Electronic payments from the E-Pay Illinois Funds account
General Fund checks 8574-8606, 8641-8706 & two ACH transactions
117,135.18
The total amount presented for approval was
Page 1 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
MOTION: Ms. Dembitz made a motion to approve the list of checks and payments, seconded by Mr. Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and
Ron Simon. The motion was approved.
5.
FRIENDS LIAISON REPORT
Ms. Barb Reich addressed the Board and discussed the Library's wish list, volunteer time and energy, and fund
raising plans, noting that 97% of the money raised by the Friends comes back to the Library. She said that the
Friends' Board had voted to pledge $14,825 to the Library for items on the 2015 wish list, including Pie-day
Program, Adult programs, a BBC DVD collection, and youth discovery tables. Ms. Reich reported that the group
now has 70 members and is planning to build membership this year.
6.
VILLAGE LIAISON REPORT
Mr. Bill Seiden reviewed the activities of the Village meetings.
7.
LIBRARY DIRECTOR REPORT
The Library Director, Ms. Mary Pergander, provided the following information:
a. Highlights from Director's written report, including Preschool Fair, patron art donation offer, staff member
becoming Certified Genealogist, building issues
Our website had over 700 new visitors compared to the previous period. Tony Keaton has found a reliable,
inexpensive and permanent solution to the multiple issues of the front door locking mechanism. The solution
has been implemented and staff have expressed great appreciation that the issues are finally resolved. Two of
the three needed revisions to the Personnel Handbook have been completed and reported on elsewhere. The
development of proposed salary range changes has begun, using LACONI results. The audit preparations are
underway. We sprang a leak in the storage closet of meeting room C but caught it before damage was done.
Preventative measures were taken. (Mr. Abosch asked if anything can be installed to prevent the freezing of the
pipes. Ms. Pergander will follow-up on this.) One upper window in the Preschool pavilion mysteriously
cracked/shattered. The window was boarded up and a replacement has been ordered. Total meeting room set
ups for the month were 68. Additional assistance of about 6 hours per week is being explored. Six new groups
used the Library during the month, with 51 reservations total. The Center for Enriched Living is providing
volunteers twice a week to help dust the bookshelves. This is a vital service for us, and it is making a very
positive difference in our level of cleanliness, as well as providing valuable volunteer experience for the group.
Kary Henry coordinated our first Preschool Fair, to high acclaim by both the preschools and attendees. The
glowing reviews and a project summary were provided to the Board. Sayaka Suzuki and Judy Hoffman
represented the Library at the Lake Forest College job fair. We executed a Chamber e-blast for the small
business program, with registrations skyrocketing immediately afterward. We have contracted with a presenter
form Zingerman's to provide a half-day of customer service training for staff in late April. Support Services has
begun training staff members on serials functions, for cross-capabilities. The circulation in January was our
highest January ever recorded since we began in 2007. Similarly, there were 3,500 ebook downloads in the
month, compared to 2000 for the same month one year ago. Adult Services Librarian Anne Jamieson will be
pursuing Genealogy certification.
b.
Winter Wish List for Friends meeting - Update
A list of the Wish List items approved by the Friends was provided to the Board.
c.
Illinois Per Capita requirements for 2016-17
Ms. Pergander reviewed the 2015 Per Capita Grant requirements, with special focus on the Board's
responsibilities for the EDGE assessment discussions, since she will likely be gone before those take place.
Head of IT Tom Owen is completing the assessment, and can provide new leadership with the results, for
Page 2 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
board discussion. This must be completed prior to September at the latest, so that the Grant application
reflects the completion of the requirement. Another requirement is the evaluation and fostering of
resource sharing options. Ms. Pergander recommends that the Board request that the management team
develop discussion points on this topic for the Board to evaluate and discuss.
Mr. Rivlin asked for clarification, recalling that last year he had reviewed the EDGE assessment materials for
the Board. Ms. Pergander clarified that last year we learned about assessment, now we must do it.
d. Progress report on salary schedule revisions based on LACONI 2014 survey
Ms. Pergander will bring proposed new schedules to the Board at the March meeting as planned, and will
discuss them first with Mr. Abosch.
e. Progress report on Policy review 2015 Ms. Pergander described the process to review all policies with the Board and update the complete manual
prior to her departure in May.
f. Plans regarding art purchases made possible by Friends' donation Since art-knowledgeable board members had given the green light previously, Ms. Pergander is proceeding
with a partial purchase of previously-selected art, using the money donated by the Friends.
g. Confirmation of date for honoring outgoing Board members Outgoing Board members will be honored at the April Board meeting.
h. Invitation to apply for Library Journal New Landmark Libraries Award
Upon further consideration, the Board and Ms. Pergander agreed that this award process is not feasible at
this time.
Mr. Rivlin asked about Library Journal Star Status. Ms. Pergander summarized that these are the libraries worthy
of exceptional recognition on a national level, based on four criteria used nationwide. She especially
appreciates advances such as increasing patron usage of computer services, which has moved us up in the
standings quite a bit compared to last year. There is a two to three year lag built into our reporting.
Mr. Rivlin suggested that Library might find ways to promote downloads with 4th of July Parade celebration and
library promotion.
Mr. Simon asked Ms. Pergander to confirm her final date, which will be Friday, May 29th.
8.
OLD BUSINESS
REVISED Prototype GIVE button for donations, and related donation
Ms. Pergander reviewed the changes made as requested at the last board meeting for the GIVE button,
which now says "GIVING" and is relocated in the DRAFT to the upper right of the Homepage. No content has
yet been developed, pending further approvals.
Report by Marla Dembitz on concerns expressed by Friends at recent meeting
i.
Ms. Dembitz reviewed a discussion held at the Friends' meeting regarding the Library's intention to
do passive fund raising. She explained that the Friends are concerned about causing confusion for
patrons, competition between the Library and the Friends group, tax accountability, and whether
such fund raising by the Library is too close to the recent tax referendum. She referenced the
Highland Park Library website use of a Library-based wish list as an example of the Friends'
concerns. Ms. Reich asked about the joint fund raising committee, where the Library and the
Friends could collaborate. She said the Friends may now be willing to allow usage of or support
grant opportunities which require the need of a 501(c) 3 status, which the Friends obtained several
years ago. Ms. Pergander expressed delight that the Friends may now be able to support the
Library's grant requests in this manner.
Page 3 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
The board members discussed these points, explained that they feel the Board has a responsibility
to provide an avenue for different types of donations, such as bequests, and emphasized that no
competition is intended.
Ms. Pergander clarified that the website GIVING button would not link to specific wish list requests,
as it does for the Highland Park Library, but would lead to many avenues of engagement, including
giving to the Friends, honoring others with donations for books, making bequests, etc.
Ms. Reich state that she appreciated the clarification and that there had been a misunderstanding of
the Library's intentions.
ii.
Artwork donation
The Board members discussed the artwork recently offered to the Library by a private donor. The
discussion included size and whether the piece could be interpreted as having a religious message in
a public space. Members debated whether the artistic style fit the Library's image. After some
discussion, members advised the Director to decline the offered donation of artwork.
b.
Instructions to staff to reinstitute Library Trustee fee waiving and policy change
Ms. Pergander announced that the process has been reinstituted.
c.
Update - Personnel Handbook revision
Ms. Pergander reviewed the revisions, which included new wording about providing references, and
guidance regarding distracted driving. These are two of the three items the board asked to see revised.
MOTION: Mr. Michael Goldberg made a motion to approve the revisions, seconded by Ms. Dembitz.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman,
and Ron Simon. The motion was approved.
d.
Next steps for recruiting new Library Director: Recommendation regarding recruiter and approval of
contract amount
Mr. Abosch reviewed the activities of the Search Committee which had recommended hiring Ms. Lynn as the
recruiter, for a contract fee of $14,000 plus expenses. He reported that this recommendation was approved
in a Special Board Meeting resolution. The Search Committee requested the authority to define the criteria
to be used in the selection process, authorize the placement of ads, and the screening of candidates. He
described the planned process going forward, which would end in a final six reviewed by the committee and
two or three finalists coming before the full board. Mr. Goldberg suggested that the whole board look at
the final six candidates. Mr. Abosch said he was fine with that change of plan, or any Board member can
attend and participate in the Search Committee activities. The final decision can be made when the process
gets closer to that point. Mr. Schriftman noted that after the election there may be a shift of perspective
among board members.
e.
Information about League of Women Voters candidate event March 15
Ms. Pergander announced that Sunday, March 15th, the League will provide an opportunity for contested
non-write-in seats to engage in a public question answering session, for both the Library and the Village
Trustee candidates. She noted that the League has said write-in candidates will not be included in the
session, although they may be introduced.
f.
Follow-up regarding automatic interior doors, survey results, quotes, and possible approval
Ms. Pergander reported her findings regarding public buildings with automatic doors. The board discussed
the cost and how many doors might need the assistance of automation. Mr. Goldberg suggested the doors
Page 4 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015
should be retrofitted. Mr. Abosch suggested that the Library should be professionally reviewed for this and
other ADA issues. Mr. Simon suggested that the tension on the doors might be changed. Ms. Pergander
said she would ask Dewberry about finding an ADA certified professional and determine what it costs to hire
the expert and will also call five local libraries to discover if they use any assisted-open or automatic doors
for internal spaces.
9.
g.
Update - Replacement of main electrical switch and possible insurance claim
Ms. Pergander reported that the case is being reviewed by our insurance carrier as a possible covered claim.
With seven weeks of lead time for parts, Ms. Pergander wants to move forward as soon as possible so that
the two closure dates will be in the next newsletter and the project will be completed prior to her leaving
May 29.
h.
Update - Youth Services tablets for children
As requested by the Board two months ago, Ms. Pergander provided the requested 60 day update, and
reviewed the process for checking the Nabi and iPad tablets in and out. She said that the Head of Youth
doesn't recommend any changes because parents sign them out and these tablets are not appealing to
older kids who want to also use the Internet. The Internet is not available on these tablets; they are
restricted to child-oriented materials.
NEW BUSINESS
a. Proposed dates for Trustees at Farmers Market
Ms. Pergander said that two dates are available in August: August 1 and 8. She also asked about the Board's
preference regarding the second set of choices: September or October. Mr. Schriftman said he would like to
participate and recommended September. All agreed.
b.
Proposal to combine lower level service desks and create seating area using existing furnishings
Ms. Pergander reviewed the suggested plan, which includes moving computer lines, phone lines, and she
also reviewed the benefits to patrons, including unified service location and an additional seating are to be
created where the second desk used to stand. The Board affirmed its approval of the project.
MOTION: Mr. Michael Goldberg made a motion to approve the plan to combine the lower level service desks
and provide an additional seating area, seconded by Mr. Seth Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman,
and Ron Simon. The motion was approved.
c.
Recommendation to purchase disc cleaner
Mr. Simon noted that the purchase is included in the current budget.
MOTION: Mr. Michael Goldberg made a motion to approve purchase of the proposed disc cleaner (not to
exceed $15,000), seconded by Mr. Seth Schriftman.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman,
and Ron Simon. The motion was approved.
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal,
real estate and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
No Executive session
Page 5 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
February 18, 2015____________ __
Goldberg made a motion to adjourn, seconded by Ms. Dembitz.
11. ADJOURNMENT
At 9:04, there being no further business, Mr.
The meeting was adjourned.
(7
Ken Abosch, Secretary
Minutes approved by the Board on
Page 6 of 6
�
Dublin Core
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Title
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Deerfield Public Library Board of Trustees Meetings
Subject
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Public Library Governance
Description
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This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
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Deerfield Public Library Board of Trustees
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Deerfield Public Library Board of Trustees
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Deerfield Public Library
Date
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1966-2013
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English
Identifier
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DPL.0002
Coverage
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Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
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Dublin Core
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Title
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Board Meeting Minutes -- February 18, 2015
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Abosch, Kenan
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Deerfield Public Library Board of Trustees
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Deerfield Public Library
Date
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02/18/2015
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Simon, Ronald
Dembitz, Marla Bark
Ellenbogen, Luisa
Goldberg, Michael K.
Rivlin, Jeffrey
Schriftman, Seth
Language
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DPL.0002.779
Americans with Disabilities Act (ADA)
Anne Jamieson
Barbara Reich
Center for Enriched Living (CEL)
Certified Genealogist
Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR)
Deerfield Farmers Market
Deerfield Public Library
Deerfield Public Library Art
Deerfield Public Library Audit
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Library Director Search Committee
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Computers
Deerfield Public Library Director Search
Deerfield Public Library Donations
Deerfield Public Library Employee Handbook
Deerfield Public Library Fundraising
Deerfield Public Library Insurance
Deerfield Public Library Job Descriptions
Deerfield Public Library Meeting Rooms
Deerfield Public Library Preschool and Early Childhood Fair
Deerfield Public Library Preschool Pavilion
Deerfield Public Library Programming
Deerfield Public Library Support Services Department
Deerfield Public Library Website
Deerfield Public Library Youth Services Department
Deerfield Village Board of Trustees
Deerfield Village Liaison
Dewberry
End of Year Liability for Accrued Payroll Compensated Abscences
Executive Recruiters
Friends of the Deerfield Public Library
Friends of the Deerfield Public Library Wish List
Highland Park Public Library
Illinois Law
Illinois Per Capita Requirements
Illinois Public Libraries Annual Report
iPads
Jeffrey Rivlin
Judy Hoffman
July 4th Activities
Kary Henry
Kenan Absoch
LACONI Salary Survey
Lake Forest College
Lake Forest College Jobs Fair
League of Women Voters Candidate Forums
League of Women Voters Deerfield
Library Journal
Library Journal New Landmark Libraries Award
Library Journal Star Libraries
Luisa Ellenbogen
Lynn Elam
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
Nabi Tablets
Per Capita Grant
Ronald Simon
Sayaka Suzuki
Seth Schriftman
Technology EDGE Assessment
Tom Owen
Tony Keaton
Trisha Steele
William Seiden
Zingerman's
-
https://archives.deerfieldlibrary.org/files/original/9de18d770001fc472c9a3e1de9dfd7eb.pdf
bc8aedc2fd351fe7c53530830c5e9835
PDF Text
Text
CORRECTED
Deerfield Public Library Board of Trustees
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., March 18, 2015
1.
ROLL CALL AND CALL TO ORDER
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3.
CONSENT AGENDA
a. Minutes: Regular meeting February 18; Search Committee February 18, Policy Committee February 19, Joint
Policy/Board relations committees February 24, Finance Committee March 9
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
c. Recommendation to approve Policies previously reviewed by and recommended for Board approval by the Policy
Committee, related to Library operations and finance functions, as listed in committee minutes
d. Recommended language for social media portion of Employee Handbook (final section for revision)
e. CORRECTION - to Payroll and Compensated Absences Liability, resulting in 6% increase
f.
Modification to current ICN agreement, as budget
4.
TREASURER REPORT
a. List of checks and payments for approval
b. Report from the Finance meeting about Reserve Fund investments
c. Recommendation to transfer $991,000 from the General Fund to the Reserve Fund
5.
FRIENDS LIAISON REPORT
6.
VILLAGE LIAISON REPORT
7.
LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
b. Director's Annual Report
c. Progress report on Policy Review 2015
d. Recommendation to create Pre-school Coordinator position in Youth services, within existing FTEs
e. Recommendation to reclassify most Library Page positions as Library Aides, due to evolving and expanded duties
f.
Update regarding art purchases made possible by Friends' donation
g. Update: Combination of lower level service desks and create seating area using existing furnishings
h. Plans to honor outgoing board members on April 15
i.
Reminder of orientation on April 26 and May 20 swearing in of new Board members
8.
OLD BUSINESS
a. Update - GIVING button for donations, and related donation information
b. Update - Recruitment of new Library Director
c. Follow-up regarding automatic interior doors, survey results, quotes, and possible approval
d. Update - Replacement of main electrical switch and possible insurance claim
e. Reconsideration of policy approval cycle and possible revision
9.
NEW BUSINESS
a. Recommendation to approve new salary schedule revisions based on LACONI 2014 survey
b. (If 8.e. above is approved) Recommendation to approve policies reviewed by Finance Committee and recommended
for Board approval at its March 9 meeting, related to finance functions, as listed in the committee minutes
c. Reminder to submit letters of interest in Board officer positions prior to April meeting for May selection
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate
and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
11. ADJOURNMENT
Upcoming Board meetings:
REGULAR: April 15, May 20.
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
March 18, 2015
1.
ROLL CALL AND CALL TO ORDER
The meeting was called to order at 7:04 p.m., in the Deerfield Public Library Boardroom, 920 Waukegan Road,
Deerfield, IL 60015.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Luisa Ellenbogen, Michael Goldberg,
Jeff Rivlin - Treasurer, and Seth Schriftman
Absent: Marla Bark Dembitz
Also present was Village Liaison Bill Seiden
Staff: Library Director Mary Pergander, and Business Manager Trisha Steele
Guest: Ms. Joann Carbine from the Friends of the Deerfield Public Library
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
3.
CONSENT AGENDA
The following items were included on the consent agenda:
a. Minutes: Regular meeting February 18; Search Committee February 18, Policy Committee February 19, Joint
Policy/Board relations committees February 24, Finance Committee March 9
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
c. Recommendation to approve Policies previously reviewed by and recommended for Board approval by the
Policy Committee, related to Library operations and finance functions, as listed in committee minutes
d. Recommended language for social media portion of Employee Handbook (final section for revision)
e. CORRECTION - to Payroll and Compensated Absences Liability, resulting in 6% increase
f. Modification to current ICN agreement, as budget
MOTION: Mr. Seth Schriftman made a motion to approve the consent agenda, seconded by Mr. Jeff Rivlin.
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon.
The motion was approved.
4.
TREASURER REPORT
a. List of checks and payments for approval
Mr. Rivlin presented the outstanding list of checks to be approved for payment, which included
i.
Petty cash checks 473 through 474
135.95
181.45
ii.
Electronic payments from the E-Pay Illinois Funds account
iii.
General Fund checks 8707 through 8755, and one ACH transaction
87,995.43
S88.312.83
The total amount presented for approval was
MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Ms. Luisa
Ellenbogen
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved.
b.
Report from the Finance meeting about Reserve Fund investments
Mr. Rivlin reviewed the issues addressed by the Finance Committee. He outlined the background and
purpose of the annual transfer of unused General Fund Balance to the Reserve Fund. He said that the
process had been postponed in the prior year due to the pending building renovation issues, but the goal
Page 1 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
March 18, 2015
was to rebuild the Reserves to about $2 million, in anticipation of future and ongoing capital improvement
needs. Mr. Rivlin also reviewed the ladder investment plan for the Reserve Fund monies at PMA.
Mr. Rivlin explained the suggested modifications to the Investment Policy. The Committee recommends
that the Board modify the policy language to better reflect the Library's investment practices, which are
more conservative than what the current policy allows.
He reviewed the Committee's discussion about
collateral. He explained that if a collateral holding drops below A quality, it must be replaced and clarified
that the A range includes A- as well as A+.
[Item 9-b was discussed here.] Mr. Simon reviewed the approval process for Board policies, noting that the
Finance Committee had already reviewed and recommends the modified wording for the Investment Policy.
c.
Recommendation to transfer $991,000 from the General Fund to the Reserve Fund
Mr. Rivlin said that the Finance Committee recommends a transfer of $991,000 from the General Fund to
the Reserve Fund.
a.
Also at this point the Board discussed reconsideration of policy approval cycle and possible revision (Agenda
item 8.f.)
Ms. Pergander reviewed the current process.
After some discussion, it was decided that when there is a special committee related to the policy topic,
such as the Finance Committee and the Investment Policy, then that committee should review the policy
first. Some policies do not relate to another particular Board Committee and those should go directly to the
Policy Committee.
MOTION: Mr. Schriftman made a motion to approve the Finance Committee recommendations, which are to:
Approve the proposed change to routing of policies.
Adopt the proposed modifications to the Investment Policy which will result in a more conservative
investment policy, and
Transfer $991,000 from the General Fund to the Reserve Fund for the purpose of rebuilding the Reserve
Fund.
Seconded by Jeff Rivlin.
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved.
5.
FRIENDS LIAISON REPORT
Ms. Joann Carbine provided an update regarding the activities of the Friends of the Deerfield Public Library. Two
major fundraiser activities are the proceeds from the book donations, and a planned 5% cash-back day at a local
market. Ms. Carbine said that the Friends have $12,000 in reserves at this time, pledged to the Library. The
variety of books in the Friends' book area was discussed.
Mr. Ken Abosch announced that he will not be able to attend the next Friends' meeting; Mr. Mike Goldberg will
plan to attend.
6.
VILLAGE LIAISON REPORT
Mr. Bill Seiden provided an update of Village Board activities.
Page 2 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
March 18, 2015
7.
LIBRARY DIRECTOR REPORT
The Library Director, Ms. Mary Pergander, provided the following information:
a. Highlights from Director's written report
At the Library Board's request, in lieu of Goals 2015, Ms. Pergander created a list of recommended Next
Steps for the Board and new Director to consider for future efforts. Hoopla was successfully launched and
has been so popular that we will need to limit patron downloads. We are discussing implementing
NovelistSelect at the check-out stations, to further enhance the patron experience. Ms. Pergander recently
served as one of the editors for the Illinois State Library's new edition of Administrative Ready Reference, a
handy resource for Library staff and Boards. Eleven personalized collection letters were mailed in February,
and as a result $866 of materials were returned to the Library. Ms. Pergander reviewed the list of Current
Building and Furnishings Projects. Many of the projects are very low cost or covered by insurance. Two
others could cost $5 to $10 thousand dollars. There are over 18,000 uses of library cards by patrons every
month! The 2015 Blind Date with a book was a big hit with patrons. Over 90 books were selected, and 64%
of patrons liked their blind date book.
b. Director's Annual Report At the Board's request, instead of the complete annual summary often created at this time, a condensed
version featuring the highlights of the Library's accomplishments was shared with Board members.
c. Progress report on Policy Review 2015
The management team has a goal of having all Library policies reviewed and approved prior to the arrival of
the new Director. Even those without recommended changes or revised last year are being updated as
Policies 2015 for clarity and completeness. The process is proceeding smoothly, especially with the
suggested change to the Board-level review process.
d. Recommendation to create Pre-school Coordinator position in Youth services, within existing FTEs
The Board received an excellent report reviewing Preschool Outreach, created by Youth Associate Kary
Henry. Preschool Outreach, like School Liaison, and Teen Librarian, is a specific and highly active focus of
our Youth Department, and an expectation of our community. To better provide the focus needed,
management recommends the creation of Preschool Coordinator position, within existing FTEs. (There is an
FTE cap in place from pre-referendum.) This position would be parallel to and the same job-class as the
Adult Programming Coordinator, the Outreach Coordinator, and other Coordinator-type non-Librarian
positions. In addition, we would post this as Internal Recruitment Only, since it is NOT an addition to
employee count (FTE). Our Youth staff have been serving this need as well as possible - it is time to
formalize the role within the organization. (See Board motion below, in this section.)
e. Recommendation to reclassify most Library Page positions as Library Aides, due to evolving and expanded
duties
We have been using the 2014 LACONI Salary Survey for comparative purposes in evaluating and
recommending market-based changes to our salary ranges. In addition, Patron Services manager and
assistant manager have been conducting comparative studies of the types of responsibilities and tasks
performed by Pages and Clerks in other libraries. As a result, they have successfully demonstrated that the
work being performed routinely by persons classified as Pages at the Deerfield Public Library is more
consistent with work classified as Aide or Clerk in comparative libraries in the nearby area. Therefore, the
Page positions are recommended to be re-classified as Aide positions, and the wages of the persons
performing the tasks should be raised to the new salary level of the Aide job class. Their titles will also be
changed. Temporary position Pages, such as those who only perform shelving duties during the summer
months, and NOT the higher level routine tasks done by other Pages (now Aides), will continue to be paid at
the Page job class level and retain the Page title. All of this is consistent with the recommendation made for
the salary ranges and was reviewed by Mr. Abosch in advance. (See 9.a. for motion)
Page 3 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
March 18, 2015
f.
g.
h.
i.
Update regarding art purchases made possible by Friends' donation
The "robot" prints for the Youth area have been ordered. Other art purchases have been postponed.
Update: Combination of lower level service desks and create seating area using existing furnishings
Plans to combine the two lower level service desks are proceeding. The move/combination is expected to
take place on April 20. Afterward, a seating area will be created where the Adult Service desk formerly
stood, allowing us to utilize excess furnishings from the Quiet Room, and resulting also in a rearrangement
of the Quiet Room spaces and furnishings.
Plans to honor outgoing board members on April 15
Outgoing board members will be honored with some special features at the April Board meeting. Since Ms.
Dembitz is unable to attend in April, we will plan to honor her at the May meeting if she can be available to
attend.
Reminder of orientation on April 26 and May 20 swearing in of new Board members
The planned orientation is scheduled for Saturday April 25th - correction from previous date. We will begin
at 9:15 am. The meeting should be over by noon.
May 20th is the first Board meeting for newly-elected Board members. Kent Street will be present to swear
them in.
Although the orientation will provide a financial overview, at the Board's suggestion additional Finance
Training will be scheduled at a later date
MOTION: Mr. Rivlin made a motion to approve the Preschool Coordinator position, seconded by Mr. Schriftman
Vote: All ayes. The motion was approved.
8.
OLD BUSINESS
b. Update - GIVING button for donations, and related donation information
No further changes have been made.
c.
Update - Recruitment of new Library Director
Mr. Abosch said that the recruiter, Ms. Lynn Elam, had provided the following information: She is excited
about three candidates so far; two from the Chicago area and the third is from central Illinois. All have been
in high-level leadership roles. Also two other highly qualified candidates are considering the position. He
said that the total number of inquiries was not available.
Mr. Abosch said that the next step is to prepare sample writing documents and create dossiers. He
discussed the background check process and how any possible conflicts of interest should be openly
addressed. He announced that Ms. Miriam Pollack will assist with research and other background activities.
Potential meeting dates were discussed. It was suggested that the committee review candidates on April
20th, 6 p.m. to 9 p.m. May 5 was discussed for conducting interviews, and May 12th as a fall-back date,
although not all board members will be available.
d.
Follow-up regarding automatic interior doors, survey results, quotes, and possible approval
Mr. Simon reviewed the information collected by Ms. Pergander in a survey of other area libraries and
governmental buildings regarding interior assistance opening doors. He said that no local libraries provide
this option.
Mr. Abosch asked if any door besides those to the Quiet Room were being considered and it was confirmed
that those are the only doors under consideration at this time.
Page 4 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
March 18, 2015
Ms. Pergander reported that the tension on the doors had been loosened, and it reduced the pressure by
about half. The members discussed ADA compliance, cost per door, other room doors, and possible
processes for obtaining assistance, if needed. It was decided that the Board has a responsibility to contact
the individual who brought the issue to their attention to see if the change made is adequate. Ms.
Pergander said she would follow-up.
e.
Update - Replacement of main electrical switch and possible insurance claim
Ms. Pergander said that the Library's insurance carrier had been contacted and will approve the claim.
There is a $1,000 deductible. It will involve closing the Library for two days to do the replacement. The
switch seems to be working at the moment. However, if the work is not scheduled, and the switch goes out,
then the Library could be closed for an extended time. There is a seven-week lead time for the necessary
parts.
MOTION: Mr. Schriftman made a motion to approve the replacement of the main electrical switch, seconded by Ms.
Luisa Ellenbogen
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved.
f.
9.
Reconsideration of policy approval cycle and possible revision
This topic was discussed earlier. See 4.c. above.
NEW BUSINESS
a. Recommendation to approve new salary schedule revisions based on LACONI 2014 survey
Ms. Pergander explained the process of developing the new salary ranges. She said that she and Mr.
Abosch, a compensation professional, had then reviewed them together.
The Board members discussed the impact of the pending changes to minimum wage. It was noted that the
Page position can go up to $10 without being too compressed with Clerk/Aide range.
Mr. Abosch provided information regarding twenty-seven other states that have already adopted revised
minimum wages and said that it is still under consideration in Illinois.
MOTION: Mr. Goldberg made a motion to approve the revised salary range schedule, seconded by Ms. Luisa
Ellenbogen
Vote: 6 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The
motion was approved.
b.
Recommendation to approve policies reviewed by Finance Committee and recommended for Board
approval at its March 9 meeting, related to finance functions, as listed in the committee minutes
This item was discussed during the Treasurer's Report, in item 4-b.
c.
Reminder to submit letters of interest in Board officer positions prior to April meeting for May selection
Mr. Simon reviewed the process for nominating and electing Board officers. He reviewed past practices and
said that the Bylaws provide one-year terms for officers, and some officers can serve for more than one oneyear term if desired. However, the Bylaws state that the President cannot serve for more than two
consecutive one-year terms. Ms. Pergander reminded the Board members that officers will be elected in
May, after the new Board members are sworn in. At that time any of the Trustees can be nominated or
self-nominate for any office.
Page 5 of 6
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
March 18, 2015
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal,
real estate and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
No executive session held.
11. ADJOURNMENT
At 8:25, there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr. Schriftman.
The motion was approved and the meeting was adjourned.
Ken Abosch, Secretary
Minutes approved by the Board on
April is ZQ/s
Page 6 of 6
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- March 18, 2015
Creator
An entity primarily responsible for making the resource
Abosch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
03/18/2015
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Ellenbogen, Luisa
Goldberg, Michael K.
Rivlin, Jeffrey
Schriftman, Seth
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.783
Administrative Ready Reference
Americans with Disabilities Act (ADA)
Background Checks
Blind Date with a Book
Chicago Illinois
Conflicts of Interest
Deerfield Public Library
Deerfield Public Library Adult Programming Coordinator
Deerfield Public Library Adult Services Department
Deerfield Public Library Aides
Deerfield Public Library Art
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Bylaws
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Finance Training
Deerfield Public Library Board of Trustees Officers
Deerfield Public Library Board of Trustees Orientation
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Employee Handbook
Deerfield Public Library Fundraising
Deerfield Public Library General Fund
Deerfield Public Library Investment Policy
Deerfield Public Library Library Director
Deerfield Public Library Outreach Coordinator
Deerfield Public Library Patron Services Department
Deerfield Public Library Policy Review
Deerfield Public Library Preschool Coordinator
Deerfield Public Library Preschool Outreach
Deerfield Public Library Reserve Fund
Deerfield Public Library Salaries
Deerfield Public Library School Liaison
Deerfield Public Library Self Checkout Stations
Deerfield Public Library Teen Librarian
Deerfield Public Library Youth Services Department
Deerfield Village Board of Trustees
Friends of the Deerfield Public Library
Hoopla
Illinois
Illinois State Library
Jeffrey Rivlin
Joann Carbine
Kary Henry
Kenan Abosch
Kent Street
LACONI Salary Survey
Luisa Ellenbogen
Lynn Elam
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
Miriam Pollack
NoveListSelect
PMA Financial Network Inc.
Ronald Simon
Seth Schriftman
Trisha Steele
William Seiden
-
https://archives.deerfieldlibrary.org/files/original/93391c1b0f36fc61db8a1d3316d8d17c.pdf
bfe133d308aa42acd949dae25c8b1f40
PDF Text
Text
Deerfield Public Library Board of Trustees
Deerfield Public Library
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., January 21, 2015
1.
ROLL CALL AND CALL TO ORDER
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3.
CONSENT AGENDA
a. Minutes: Regular meeting December 17, joint Policy-Human Relations Committee meeting January 14.
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
4.
TREASURER REPORT
a. List of checks and payments for approval
5.
FRIENDS LIAISON REPORT
6.
VILLAGE LIAISON REPORT
7.
LIBRARY DIRECTOR REPORT
a. Presentation by Jenn Hovanec, Librarian: Facebook for Library Board members
b. Director's request to retire in May, 2015
c. Highlights from Director's written report
d. Prototype GIVE button for donations, and related donation information update
e. Winter Wish List for Friends meeting
f.
Illinois Per Capita requirements for 2016-17
g. Patron concern regarding December 24 closure of the Library
h. Award of Per Capita Grant for 2015 for $22,781.25
8.
OLD BUSINESS
a. Memorial Committee update
b. February Trustee training day Saturday, February 14
c. President's Day Legislative Breakfast - Library Board representation
d. Strategic Planning meeting for February
e. Review of statutes related to recommendation to end Library Trustee fee waiving and possible policy change
9.
NEW BUSINESS
a. Recommendation from Policy and Human Resources Committees regarding Personnel Handbook revision approval
b. Next steps for recruiting new Library Director: Recommendation regarding hiring a recruiter
c. Recommendation to hold candidate night for all Library Board candidates for contested seats, sponsored by an
independent organization
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate
and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
11. ADJOURNMENT
Upcoming Board meetings:
REGULAR: February 18, March 18, April 15, May 20.
ApOMMITTEES:
^^Library Board representatives for Friends meetings for 2015:1/28 Marla, 3/25 Ken, 5/27, 7/22, 9/30,11/11.
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
January 21, 2015
1.
ROLL CALL AND CALL TO ORDER
The meeting was called to order at 7:03 p.m., in the Deerfield Public Library Boardroom, 920 Waukegan Road,
Deerfield, IL 60015.
Present Board members: Ron Simon - President, Ken Abosch - Secretary, Marla Bark Dembitz, Luisa Ellenbogen,
Michael Goldberg, Jeff Rivlin -Treasurer, and Seth Schriftman
Absent: none
Staff: Library Director Mary Pergander, Business Manager Trisha Steele.
Guest: Adult Services Librarian Jenn Hovanek (left meeting at 7:40 p.m.)
The Board started the meeting by honoring Ms. Mary Pergander with cake and flowers for her special birthday.
2.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
3.
CONSENT AGENDA
The following items were included on the consent agenda:
a. Minutes: Regular meeting December 17, joint Policy-Human Relations Committee meeting January 14.
b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report
MOTION: Mr. Michael Goldberg made a motion to approve the consent agenda, seconded by Mr. Jeff Rivlin.
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and
Ron Simon. The motion was approved.
Item 7 a. Presentation by Jenn Hovanec, Librarian: Facebook for Library Board members
This item was moved to this point in the agenda.
Ms. Pergander introduced Ms. Jenn Hovanec, the Library's Training Librarian. Samples of hand-outs used in normal
training program were distributed and reviewed. Ms. Hovanec explained the significance of "liking," "following"
the Library, provided information about the Library's Facebook page, and talked about how to process information
on Facebook. She explained how "commenting" and "sharing" provide avenues to better communicate the
Library's mission.
She discussed how Facebook can promote the Library, and the types of analytical data that will help the Library
gauge how to better communicate with the community. She addressed the Board's questions and concerns,
including issues of privacy. Ms. Hovanec concluded by giving an overview of other training opportunities available
to Deerfield residents.
4. TREASURER REPORT
a. List of checks and payments for approval
Mr. Rivlin presented the outstanding list of checks to be approved for payment, which included
$240.05
Petty cash checks 463 through 467
208.68
Electronic payments from the E-Pay Illinois Funds account
87.999.38
General Fund checks 8607 through 8640, and an ACH transaction
588.448.11
The total amount presented for approval was
MOTION: Ms. Marla Bark Dembitz made a motion to approve the check list; seconded by Mr. Goldberg
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and
Ron Simon. The motion was approved.
Page 1 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
January 21, 2015
Item 7 h. Award of Per Capita Grant for 2015 for $22,781.25
This item was moved to this point in the agenda.
Mr. Rivlin announced that the State sent a letter stating that the Library will receive the Per Capita Grant in 2015 in
the amount of $22,781.25. He explained that the letter from the State Librarian also warned that a state-based
replacement tax freeze has been announced.
5.
FRIENDS LIAISON REPORT
No report presented.
6.
VILLAGE LIAISON REPORT
Mr. Bill Seiden provided an update of Village Board activities.
7.
LIBRARY DIRECTOR REPORT
The Library Director, Ms. Pergander, provided the following information:
a. Presentation byJenn Hovanec, Librarian: Facebook for Library Board members
This item was addressed earlier in the agenda.
Ms. Pergander began with items that did not appear in her written report:
Now that the other south side repairs are completed, we are preparing for the replacement of the master
switch first damaged during the heavy rainstorms of summer, 2014 when water leaked inside the main switch
box and shut off all our electricity for several days. The replacement parts will take up to seven weeks to
obtain. We want to do the replacement after danger of freezing temperatures has passed, to protect the
sprinkler pipes in the penthouse, which will not have any temperature protection during the two days power is
shut off to do the repairs. We are continuing to work with our insurance broker to see if this work is covered by
our insurance. Also, we obtained the quotes to make the Quiet Room door or doors automatically open about $2,000 to $3,500 per door. PLUS additional electrical work must be done to support the doors. The
architects recommended that if this is desirable, they suggest doing only one door, as doors actually get harder
to open with this in place if the auto feature isn't used. Since this item was not on the agenda, no decision can
be made tonight. However, Board members briefly discussed the issue and asked Ms. Pergander to get
information from other libraries about how and where they have internal automatic doors, such as for rest
rooms. Ms. Pergander expressed concern about loss of auditory and visual personal privacy if such doors are
added to rest rooms. Ms. Pergander also repeated that the architects assured the Board that the doors as
installed currently meet code. The local Deerfield Bannockburn Riverwoods (DBR) Chamber of Commerce has
offered to hold its open house event here at the Library in November of 2015. Ms. Pergander suggests that the
Board agree, because it will be an excellent way to introduce a new Director. Another Preschool Pavilion
window has shattered, with no known cause. The cost to replace will be under $1500. The League of Women
Voters has offered to conduct a Candidate Night for the Village and Library contested seats. The current plan is
to hold the event at Village Hall on Sunday, March 1 (subject to change). This event is completely independent
of the Library or Village.
The above topics just came in this week.
b.
Director's request to retire in May, 2015
Ms. Pergander noted that a copy of her request to retire is in the board packet. She thanked the board for their
support and expressed how much she has appreciated being Director at Deerfield for the last nine years. She
said it has been her dream job, and she is proud of all that has been accomplished together. The advantage of
retiring is to give the board several months to plan for the transition before she leaves. She pledged to assist in
making it a positive and successful transition.
Page 2 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
January 21, 2015
c.
Highlights from Director's written report
Ms. Pergander presented highlights, including the following:
All staff have been trained and prepared for our launches of Hoopla, Learning express, and Careers College.
Freegal and MyMediaMall promotions continue. The front entry doors have been problematic since before we
opened this building, preventing access to the building and resulting in service being needed in some cases
several times a week. A new solution is being developed to redesign how the doors operate, and to eliminate
the chance for human error. The total cost will be about $1000, and no better way to achieve this has been put
forth in the past two years. Ryne Mante used his Hicks Grant to complete certification testing for Network
Certification. Congratulations! In November a police officer noticed that our flag was flying in the darkness,
unlit through the night. We had an electrician correct the problem, and the flag is now lit at all hours of
darkness, year round. Four representatives attending the Chamber luncheon in December, and although we did
not receive the award for business of the year, it was an excellent networking opportunity. An article about the
top ten circulating items was featured in Deerfield Review as well as a number of social media sites. Staff
members continue to write blogs about good books, and these are being featured regularly in the print and
online editions of the Deerfield Review. We conducted coat drives and Toys for Tots. We participated in the
Lake Forest College jobs fair, to promote part time jobs at DPL. We are continuing outreach to families with
children and young adults with special needs, and conducted several programs for older students. We are also
offering training and volunteer opportunities to members of Center for Enriched Living, and have some
suggestions for inclusive programming for mid-aged adults with special needs as well. In December 2014 we
had our second highest December circulation since 2007. Only December 2013 was higher, during our
reopening year. Downloads of books were the second highest ever recorded. The new Lucky Duck collection
has launched - in addition to copies of highly-popular items that can be reserved, the Lucky Duck copy is a first
come, first served option - if it is on the shelf that day anyone can take that copy. Mr. Simon mentioned he was
surprised not to have learned of this in advance of the launch. Ms. Pergander said she apologized if she had not
mentioned the development of this option to better serve our patrons at an earlier meeting. Recent FOIA
changes require making board member contact information public - we are already in compliance with the
change. The number of tax forms available to using paper form is extremely limited. We are informing the
public and assisting them in obtaining electronic copies.
d.
Prototype GIVE button for donations, and related donation information update
At the Boards request, a prototype of the GIVE button was developed and shown to the Board. After
deliberating, they requested that the location be moved to the top line, next to the word FRIENDS, and that
GIVE be changed to GIVING.
e.
f.
Winter Wish List for Friends meeting
Ms. Pergander provided a copy of the Wish List being shared with the Friends next week. Judy Hoffman and
Board member Marla Dembitz will attend and discuss the items with the Friends.
Ms. Dembitz discussed the need for passive donation options for things that the Friends don't want to support,
because they are still needed by the Library. We need to continue the discussion with the Friends about
fundraising.
g.
Illinois Per Capita requirements for 2016-17
Ms. Pergander pointed out the requirements for the next Per capita grant which will involve the Board technology EDGE assessment, and a board discussion about how the library fosters resource sharing. If these
are not completed before Ms. Pergander retires, they will need to be completed prior to September 2015 to
qualify for the grant.
Page 3 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
January 21, 2015
h.
Patron concern regarding December 24 closure of the Library
Ms. Pergander provided information about nonresident who complained to several staff members about the
Library being closed on December 24. Ms. Pergander did a survey of other libraries and other civic organizations
and presented the findings to the board, along with the history of when and how the holiday was given. The
board made no change in the current practice.
i.
Award of Per Capita Grant for 2015 for $22,781.25
This item was addressed earlier in the agenda, under the Treasurer's Report.
Mr. Rivlin said he had been approached by a resident who expressed concern about seeing lights on in the
library after closing for the night. Ms. Pergander explained the lights come on when the cleaning crew is in the
building, and the architectural ("ball" lights) stay on as a design feature. She offered to discuss it further with
the patron, and to get more details to determine if there is a lighting issue, such as a timer that is
malfunctioning.
8.
OLD BUSINESS
a. Memorial Committee update
Mr. Simon announced that there are no updates at this time. He asked if any other Board member would be
interested in chairing this committee, if not also part of the Search Committee, stating that this is an important
issue, but it is secondary to search process.
b.
February Trustee training day Saturday, February 14
Ms. Pergander talked about how valuable this training is and asked Board members to let her know if
interested in participating.
c.
President's Day Legislative Breakfast - Library Board representation
Ms. Pergander outlined the importance of this activity and the impact participants can make.
d.
Strategic Planning meeting for February
Mr. Simon suggested that the Board discuss this agenda item under New Business.
e.
Review of statutes related to recommendation to end Library Trustee fee waiving and possible policy change
Mr. Goldberg said that he had reviewed state statutes and suggested that the legal advice that drove the
decisions made at the previous meeting was perhaps an opinion or interpretation, rather than a strict
translation of the statutes. The definition of the term "compensation" was discussed. Ms. Pergander offered
to have Mr. Goldberg discuss this with the Library Attorney. Mr. Goldberg felt that is not necessary.
Mr. Seth Schriftman noted that the occasional fees incurred by Board members have been so de minimus that
he questioned whether it is worth the Board's attention. Ms. Pergander commented that board member fees
waived have occasionally been over $70 to $100. Board members asked if other libraries have policies
regarding this. Ms. Pergander described the multi-Director discussion about this issue, which had resulted in
the legal opinion she had previously shared with the board. She stated she had learned that we were one of
very few libraries still having this practice of waiving Trustee fines, and so she had brought it to the board's
attention at the prior meeting. Board members discussed the pros and cons of the practice.
MOTION: Mr. Goldberg made a motion to rescind the motion made at the prior meeting regarding disallowing the
waiving of Trustee late fees, and to reinstate the prior practice. The motion was seconded by Mr. Schriftman.
Vote: 4 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, and Seth Schriftman.
3 no - Marla Bark Dembitz, Jeff Rivlin, and Ron Simon
The motion was approved. Ms. Pergander is to inform staff that Library Trustees will not incur fees and fines in the
future. Paying for lost materials was mentioned as an exception.
Page 4 of 5
�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
January 21, 2015
9.
NEW BUSINESS
a. Recommendation from Policy and Human Resources Committees regarding Personnel Handbook revision
approval
Mr. Simon explained that a joint committee meeting was held in the prior week. He noted that the joint
committee members had questioned the guidance provided about a few issues, including reference and
background checks, social media and use of electronics, and those relating to driving a car. He said that the
joint committees recommended that the Board approve the personnel handbook, with the caveat that staff
should provide alternate wording on these issues.
MOTION: Mr. Simon made a motion to approve the personnel handbook (policy) with the caveat that revised
wording should be presented to the Board within the next 60 days; seconded by Mr. Goldberg
Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and
Ron Simon. The motion was approved.
b.
Next steps for recruiting new Library Director: Recommendation regarding hiring a recruiter
Mr. Simon reviewed the actions that were taken when the prior Library Director retired. He asked the Board
members to consider whether a recruiter should be hired, and how much of the process would be assumed by
the Board members.
Mr. Ken Abosch provided additional details regarding the steps followed in the last director search. He
reviewed the time taken on each step, and noted that a staff member was utilized as interim director for a few
weeks. He noted that the Board members had developed guiding principles which should be referenced at this
juncture. He emphasized that the Board had run the recruiting process, aided by professionals.
Ms. Pergander provided information about recruiters, and the options for obtaining a recruiter were discussed
and the responsibilities that the recruiter would be expected to assume. The timing of the process was
discussed.
It was decided that the use of a subcommittee should be discussed further and should be added to a future
agenda. The members decided that a meeting should be set for January 31st to discuss the search process.
c.
Recommendation to hold candidate night for all Library Board candidates for contested seats, sponsored by an
independent organization
This item was discussed above in the Library Director report.
10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal,
real estate and other matters as allowed by Illinois law.
a. Closed session minutes review and recommendation
No closed session was held.
11. ADJOURNMENT
At 9:55, there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr. Schriftman. The
motion was approved and the meeting was adjourned.
/A
Ken Abosch, Secretary
Minutes approved by the Board on
Page 5 of 5
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Still Image
A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- January 21, 2015
Creator
An entity primarily responsible for making the resource
Absoch, Kenan
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1/21/2015
Contributor
An entity responsible for making contributions to the resource
Simon, Ronald
Dembitz, Marla Bark
Ellenbogen, Luisa
Goldberg, Michael K.
Rivlin, Jeffrey
Schriftman, Seth
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.775
Background Checks
Careers College
Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR)
Deerfield Police Department
Deerfield Public Library
Deerfield Public Library Attorney
Deerfield Public Library Blog
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Elections
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Memorials Committee
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Board of Trustees Training Day
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Circulation
Deerfield Public Library Databases
Deerfield Public Library Director
Deerfield Public Library Director Search Committee
Deerfield Public Library Donations
Deerfield Public Library Employee Handbook
Deerfield Public Library Insurance
Deerfield Public Library Library Director
Deerfield Public Library Lucky Duck Collection
Deerfield Public Library Outreach
Deerfield Public Library Policies
Deerfield Public Library Preschool Pavilion
Deerfield Public Library Quiet Room
Deerfield Public Library Strategic Plan
Deerfield Public Library Vehicle
Deerfield Review
Deerfield Village Board of Trustees
Deerfield Village Elections
Deerfield Village Hall
Deerfield Village Liaison
Facebook
Federal Tax Forms
Freedom of Information Act (FOIA)
Freegal
Friends of the Deerfield Public Library
Friends of the Deerfield Public Library Wish List
Hicks Grants
Hoopla
Illinois
Illinois Per Capita Requirements
Illinois State Librarian
Illinois Tax Forms
Jeffrey Rivlin
Jenn Hovanec
Judy Hoffman
Kenan Abosch
Lake Forest College
Lake Forest College Jobs Fair
League of Women Voters Candidate Night
League of Women Voters Deerfield
Learning Express
Luisa Ellenbogen
Marla Bark Dembitz
Mary Pergander
Michael K. Goldberg
MyMediaMall
Network Certification
Overdrive
Per Capita Grant
President's Day Legislative Breakfast
References
Resource Sharing
Ronald Simon
Ryne Mante
Seth Schriftman
Social Media
Technology EDGE Assessment
Toys for Tots
Trisha Steele
William Seiden
-
https://archives.deerfieldlibrary.org/files/original/d4673955acf03be949bbbbd8e2067a00.pdf
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Text
����
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- January 19, 2011
Creator
An entity primarily responsible for making the resource
Simon, Ronald
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
01/19/2011
Contributor
An entity responsible for making contributions to the resource
Abosch, Kenan
Courtney, Mary G.
Dembitz, Marla Bark
Goldberg, Michael K.
Mueller, Sunday G.
Rivlin, Jeffrey
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.656
Carol Dolin
Civil Unions
Construction Manager Advisor (CM Advisor)
Deerfield Public Comments Policy
Deerfield Public Library
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Board of Trustees Public Comments Policy
Deerfield Public Library Board of Trustees Strategic Planning Committee
Deerfield Public Library Circulation Policies
Deerfield Public Library Employee Handbook
Deerfield Public Library Improvement Plan
Deerfield Public Library Open Houses
Deerfield Public Library Operating Budget
Deerfield Public Library Salaries
Deerfield Public Library Staff Holiday Party
Deerfield Public Library Strategic Plan
Deerfield Public Library Vending Machines
Deerfield Village Policy
Doug Pfeiffer
Ela Area Public Library
Fox Lake Public Library
Glenview Public Library
Harriet Rosenthal
Health Insurance
Illinois
Illinois Employment Law
Illinois Law
Jeffrey Rivlin
Kenan Abosch
Kevin Palmby
Library Consultant
Marla Bark Dembitz
Mary G. Courtney
Mary Pergander
Michael K. Goldberg
North Suburban Library System
North Suburban Library System Awards Dinner
Owner's Representative
Radio-Frequency Identification (RFID)
Ronald Simon
Sunday G. Mueller
William S. Seiden
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- March 16, 2011
Creator
An entity primarily responsible for making the resource
Simon, Ronald
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
03/16/2011
Contributor
An entity responsible for making contributions to the resource
Abosch, Kenan
Courtney, Mary G.
Dembitz, Marla Bark
Goldberg, Michael K.
Rivlin, Jeffrey
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.662
Carol Dolin
Certificate of Deposit (CD)
Code Adam
Deerfield Commissions
Deerfield Police Department
Deerfield Public Library
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Bylaws
Deerfield Public Library Board of Trustees Design Process Task Force
Deerfield Public Library Board of Trustees Finance Committee
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Policy Committee
Deerfield Public Library Building and Property Maintenance
Deerfield Public Library Business Use of Automobile Policy
Deerfield Public Library Circulation Policies
Deerfield Public Library Employee Handbook
Deerfield Public Library Employee Handbook Confidentiality Policy
Deerfield Public Library Identity Protection Policy
Deerfield Public Library Improvement Plan
Deerfield Public Library Investment Policy
Deerfield Public Library Job Class Rates
Deerfield Public Library Operating Budget
Deerfield Public Library Perfect World Library Vision
Deerfield Public Library Petty Cash Policy
Deerfield Public Library Policies
Deerfield Public Library Public Comment Policy
Deerfield Public Library Public Computer Policy
Deerfield Public Library Public Work Station Registration and Use Policy
Deerfield Public Library Purchasing Policy
Deerfield Public Library Records Confidentiality Policy
Deerfield Public Library Records Retention Schedule
Deerfield Public Library Salaries
Deerfield Public Library Security System
Deerfield Public Library Strategic Plan
Deerfield Public Library Teacher Cards
Deerfield Public Library Traffic Study
Deerfield Public Library Vending Machines
Deerfield Public Library Vision
Deerfield School District #109
Deerfield Traffic Study
Deerfield Village Board of Trustees
Deerfield Village Officials
Ehlers and Associates
Ela Area Public Library
First Midwest Bank
Fox Lake Public Library
Friends of the Glenview Public Library
Gewalt Hamilton
Gewalt Hamilton Associates
Glenview Library Foundation
Glenview Public Library
Glenview Public Library Board of Trustees
Hazel Avenue
Hicks Grants
Hinsdale Public Library
Information Technology
Jeffrey Rivlin
Karen Kleckner Keefe
Kenan Abosch
Kindergarten
Library Consultant
Linkin Consortium
Marla Bark Dembitz
Mary G. Courtney
Mary Pergander
Melissa Stoeger
Michael K. Goldberg
Municipal Bonds
One Book One Zip Code
Owner's Representative
PSADewberry
Radio-Frequency Identification (RFID)
Request for Qualifications (RFQ)
Ronald Simon
SPECTRUM Money Market Account
Sunday G. Mueller
Traffic Study Consultant
William S. Seiden
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- July 20, 2011
Creator
An entity primarily responsible for making the resource
Simon, Ronald
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
07/20/2011
Contributor
An entity responsible for making contributions to the resource
Abosch, Kenan
Dembitz, Marla Bark
Courtney, Mary G.
Goldberg, Michael K.
Mueller, Sunday G.
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.674
Carol Dolin
Construction Managers
Deerfield Appearance Review Commission
Deerfield Commissions
Deerfield Farmers Market
Deerfield Park District
Deerfield Park District Community Center
Deerfield Planning Commission
Deerfield Public Library
Deerfield Public Library Automation
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Design Process Task Force
Deerfield Public Library Circulation Policies
Deerfield Public Library Employee Handbook
Deerfield Public Library Website
Deerfield Sustainability Commission
Deerfield Village Board of Trustees
Deerfield Village Center Development Commission (VCDC)
Deerfield Village Hall
eBooks
Ellen Kaiser
Facebook
First Presbyterian Church
Freedom of Information Act (FOIA)
Friends of the Deerfield Public Library
Hazel Avenue
Illinois Open Meetings Act (OMA)
Investment Advisor
Jeffrey Rivlin
Jewett Park Parking Lot
July 4th Activities
Kate Easley
Kenan Abosch
Lake Forest Illinois
Madeline Solein Dahlman
Marla Bark Dembitz
Mary G. Courtney
Mary Pergander
Michael K. Goldberg
Rebecca Wolf
Ronald Simon
Sunday G. Mueller
Trisha Steele
Whole Foods
WiFi
William S. Seiden
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Deerfield Public Library Board of Trustees Meetings
Subject
The topic of the resource
Public Library Governance
Description
An account of the resource
This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements.
Creator
An entity primarily responsible for making the resource
Deerfield Public Library Board of Trustees
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
1966-2013
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection.
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Board Meeting Minutes -- February 15, 2012
Creator
An entity primarily responsible for making the resource
Simon, Ronald
Source
A related resource from which the described resource is derived
Deerfield Public Library Board of Trustees
Publisher
An entity responsible for making the resource available
Deerfield Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
02/15/2012
Contributor
An entity responsible for making contributions to the resource
Abosch, Kenan
Dembitz, Marla Bark
Courtney, Mary G.
Mueller, Sunday G.
Language
A language of the resource
English
Identifier
An unambiguous reference to the resource within a given context
DPL.0002.698
Advanced Placement Exams
Deerfield Appearance Review Commission
Deerfield Northwest Quadrant
Deerfield Northwest Quadrant Task Force
Deerfield Northwest Quadrant Traffic and Pedestrian Flow Study
Deerfield Planning Commission
Deerfield Public Hearings
Deerfield Public Library
Deerfield Public Library Appropriations and Levy
Deerfield Public Library Benefits Policies
Deerfield Public Library Board of Trustees
Deerfield Public Library Board of Trustees Human Relations Committee
Deerfield Public Library Board of Trustees Relocation Task Force
Deerfield Public LIbrary Board of Trustees Self-Evaluation Process
Deerfield Public Library Circulation Policies
Deerfield Public Library Employee Handbook
Deerfield Public Library First to Know eNewsletter
Deerfield Public Library Improvement Plan
Deerfield Public Library Interior Plans
Deerfield Public Library Memorials and Recognition Guidelines
Deerfield Public Library Online Resources
Deerfield Public Library Operating Budget
Deerfield Public Library Patron Banning
Deerfield Public Library Policies
Deerfield Public Library Staff Technology Core Competencies
Deerfield Public Library Website
Deerfield Village Board of Trustees
Deerfield Village Board of Trustees Committee of the Whole
Deerfield Village Officials
Emily Compton-Dzak
Graebel
Health Insurance
Illinois Municipal Retirement Fund (IMRF)
Jeffrey Rivlin
Jerome Aulisio
Kenan Abosch
Life Insurance Policies
Marla Bark Dembitz
Mary G. Courtney
Mary Pergander
Melissa Stoeger
Michael K. Goldberg
Municipal Bonds
My Media Mall
National Library Week
One Book One Zip Code
Overdrive
Overdrive Advantage Collection
Owner's Representative
Property Tax Appeal Letter
Property Taxes
PSADewberry
Rebecca Wolf
Ronald Simon
Sunday G. Mueller
The Illinois Funds (TIF)
Trisha Steele
William S. Seiden
Wireless Internet