75 10 3233 https://archives.deerfieldlibrary.org/files/original/4daf1ec3923b328c00c6f2d35dc0556f.pdf bbb0458712c6bf25eefdce858508e135 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes October 19, 2016 1. ROLL CALL AND CALL TO ORDER President Maureen Wener called the meeting to order at 7:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman -Treasurer, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. Elaine Haney, Friends of the Library. Howard Handler arrived at 7:02 p.m. Staff: Amy Falasz-Peterson, Library Director, and Kelly DeCorrevont, Business Manager. Bill Seiden, Village Liaison, arrived at 7:02 p.m. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE None. 3. APPROVAL OF MINUTES a. September 21, 2016 Regular Meeting MOTION: Mr. Ron Simon made a motion to approve the Regular Meeting minutes, seconded by Ms. Jean Reuther. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. b. October 6, 2016 Finance Committee Meeting MOTION: Mr. Ken Abosch made a motion to approve the Regular Meeting minutes, seconded by Mr. Seth Schriftman. Vote: 6 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. Abstained: Howard Handler The motion was approved. 4. CONSENT AGENDA ADOPTION a. September Financials: Balance Sheet, Revenues and Expenses, Quarterly Reports MOTION: Mr. Goldberg made a motion to approve the September Financials, seconded by Mr. Simon. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. 5. TREASURER REPORT a. List of October checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Electronic Payments, 3 ACHs, WinTrust -Petty Cash Checks 552-553, Bank Financial -AP Checks 1531 through 1603, 2 ACHs, WinTrust The total amount presented for approval $ 215.89 $ 77.90 $ 73,347.36 $ 73,641.15 �Deerfield Public Library Board of Trustees Regular Board Meeting Minutes October 19, 2016 MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Mr. Simon. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. b. Proposed FY 2017 Budget & 2016 Levy Request (ACTION) Mr. Schriftman introduced the proposed FY 2017 budget. Mr. Schriftman reported that the Finance Committee met twice and that this version of the proposed budget is the result of a lot of work. Mr. Schriftman opened the discussion. Ms. Wener reminded the Board that after a vote is taken, the Board should stand together as one voice. Mr. Simon commented that the increase in Youth Programs aligns with the Strategic Plan. Ms. Falasz-Peterson discussed the Friends of the Deerfield Public Library's 2017 pledge and how we accounted for that in the budget. Mr. Schriftman asked again if there were any questions, concerns, or suggestions on how to improve the proposed budget. There were no additional comments. Mr. Schriftman thanked staff for their hard work. MOTION: Mr. Schriftman made a motion to accept the proposed FY 2017 and 2016 Levy Request, seconded by Ms. Jean Reuther. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. 1 No- Howard Handler The motion was approved. c. Approval of Fund Balance Policy (ACTION) Mr. Schriftman introduced this newly created policy. This was a policy that has been in development for some time and that is generally considered a good business practice. Mr. Simon asked about the General Fund. Ms. Kelly DeCorrevont discussed the different accounts. Mr. Schriftman asked the Board is there were any questions, concerns, or suggestions for this policy. There were none. MOTION: Mr. Schriftman made a motion to accept the Fund Balance Policy, seconded by Ms. Wener. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch, and Jean Reuther. 1 No - Howard Handler The motion was approved. 6. VILLAGE LIAISON REPORT Mr. Bill Seiden updated the Board on Village business. 7. FRIENDS OF THE LIBRARY REPORT Elaine Haney of the Friends of the Library updated the Library on Friends activities. The Friends of the Library will have a Book Sale on December 3, 2016. The Winter Fest will be going on in Deerfield on the same day. The 2017 Pledge will be $15,000 for the Youth Services Department. Their next meeting will be November 14. The Board Members thanked the Friends of the Deerfield Public Library for their continued support. �Deerfield Public Library Board of Trustees Regular Board Meeting Minutes October 19, 2016 LIBRARY DIRECTOR REPORT 8. Ms. Falasz-Peterson reported on Library happenings. The October 7 power outage was successful. The power was turned on and off without a problem. We will not need to replace the entire switch, only a few breakers. Additionally, we are in the process of receiving a quote from the landscape company for some additional landscaping around the south wall of the building. The Lindeman lot is currently being restriped and blacktopped. This is the parking lot where a lot of library staff park on a daily basis. There is a unique and exciting political button display up in the Youth Services Department and the Board is encouraged to take a look at it. Our Youth Services Programming Coordinator started on October 7. 9. OLD BUSINESS Proposed 2017 Board Meeting Dates (ACTION) a. Ms. Wener reminded the Board that this was moved from last month due to the proposed changes in the September and December 2017 dates. Mr. Goldberg suggested moving the start time from 7 p.m. to 6:30 p.m. MOTION: Mr. Simon made a motion to approve the Proposed 2017 Board Meeting Dates to start time at 6:30, seconded by Mr. Goldberg. Vote: 6 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. 1 No- Howard Handler The motion was approved. b. Proposed 2017 Closures/Holiday List (ACTION) Ms. Wener introduced the Proposed 2017 Closures. At the September board meeting, the board asked for additional data on the day after Thanksgiving. Ms. Falasz-Peterson provided additional information for discussion. The Library's current holidays are not out of sync with other area libraries. MOTION: Mr. Handler made a motion to approve the Proposed 2017 Closures/Holiday List less the proposed changes seconded by Mr. Abosch. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. NEW BUSINESS a. 2017 Per Capita Grant Requirement: Serving Our Public Chapter 6: Access Ms. Falasz-Peterson discussed the annual application for the Per Capital Grant from the Illinois State Library. The Board received Chapter 6 on Access in their board packets. The Library currently meets the standards outlined in the chapter. Mr. Handler discussed how websites need to be compliant to ADA. Ms. Falasz-Peterson will follow up with the IT department. 10. �Deerfield Public Library Board of Trustees Regular Board Meeting Minutes October 19, 2016 11. ADJOURNMENT Mr. Goldberg moved to close the meeting at 8:00 p.m., seconded by Ms. Wener. Upcoming Board meetings: November 16, December 14 Ken Abosch, Secretary Minutes approved by the Board on /OOvKx^J^iy /^, � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. 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Title A name given to the resource Board Meeting Minutes -- October 19, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/19/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Simon, Ronald Goldberg, Michael Reuther, Jean Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.825 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Jean Reuther Kenan Abosch Maureen Wener Michael K. 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Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. 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Anderson, John A. Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.247 Anthony G. Sabato Arthur Wolter Charlene Reich Deerfield Public Library Deerfield Public Library Board of Directors Deerfield Public Library Board of Directors Personnel Committee Deerfield Public Library Personnel Policy Insurance John A. Anderson Mrs. LaBuda Rosemary Sazonoff S.L.S. Unemployment Insurance Pool Susan L. Benn Thomas E. Parfitt https://archives.deerfieldlibrary.org/files/original/5abd734ed62f1f3d5723548b8e9fc621.pdf ee52b9ee160d2b885a61ebab9d412d4a PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. 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Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- October 20, 1993 Creator An entity primarily responsible for making the resource Wolff, David B. Source A related resource from which the described resource is derived Deerfield Public Library Board of Directors Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/20/1993 Contributor An entity responsible for making contributions to the resource Benn, Susan L. Kraus, Diane Sharpe, Yvonne Anderson, John A. 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Anderson Joint Computer Program for Libraries (JCPL) Automation System NSPLG Sally Brickman Seifert Sam Fosdick Fund Susan L. Benn The Illinois Funds (TIF) Virginia Scott Fund Yvonne Sharpe https://archives.deerfieldlibrary.org/files/original/d5e6119c192f3719332015bac6507972.pdf 813fda0639bd6fe56186fc57a1f2c0ac PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. 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Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- October 20, 1999 Creator An entity primarily responsible for making the resource Wolff, David B. Source A related resource from which the described resource is derived Deerfield Public Library Board of Directors Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/20/1999 Contributor An entity responsible for making contributions to the resource Seiden, William S. Sharpe, Yvonne Mueller, Sunday G. Anderson, John A. 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Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.651 Barbara Schwimmer Cable News Network (CNN) Carol Dolin Caruso Middle School Citizens Group Deerfield D-Tales Newsletter Deerfield Farmers Market Deerfield Halloween Hoopla Deerfield High School Deerfield Public Library Deerfield Public Library AWE Literacy Stations Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Finance Committee Deerfield Public Library Browsing Newsletter Deerfield Public Library Circulation Policies Deerfield Public Library Computer Use Deerfield Public Library Disaster Manual Deerfield Public Library Email Notification System Deerfield Public Library Employee Recognition Deerfield Public Library Facebook Page Deerfield Public Library Internet Access Policy Deerfield Public Library Policies Deerfield Public Library Referendum Deerfield Public Library Referendum Communication Plan Deerfield Public Library Self Checkout Stations Deerfield Public Library Staff Deerfield Public Library Staff Continuing Education Deerfield Public Library Staff Holiday Party Deerfield Public Library Staff Warm Fuzzies Deerfield Public Library Strategic Plan Deerfield Public Library Technology Discussion Group Deerfield Public Library Website Deerfield Review Deerfield Review Editorial Board Deerfield Road Deerfield School District #109 Deerfield School District #110 Deerfield School District #113 Deerfield Train Station Deerfield Village Board of Trustees Emily Compton-Dzak Facebook Fire Inspection Friends of the Deerfield Public Library Insurance Internet Jeffrey Rivlin John DeDakis Karen Keefe Kenan Abosch Letter to the Editor Library Consultant Lillian Keefe Marla Bark Dembitz Mary G. Courtney Mary Pergander Metra Michael K. Goldberg Michelle Feldman Polly Koenigsknecht Radio-Frequency Identification (RFID) Rebecca Wolf Ronald Simon Starbucks Sunday G. Mueller Susan Bloom Walgreens Waukegan Road William S. Seiden Yes for Deerfield Library https://archives.deerfieldlibrary.org/files/original/9b50e3139ed1a957cb4705258ebe1a7b.pdf 1ddc4c588098bdc46b986f6184b34332 PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- October 21, 1981 Creator An entity primarily responsible for making the resource Sazonoff, Rosemary Source A related resource from which the described resource is derived Deerfield Public Library Board of Directors Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/21/1981 Contributor An entity responsible for making contributions to the resource Anderson, John A. Benn, Susan L. Parfitt, Thomas E. Reich, Charlene Sabato, Anthony G. Wolter, Arthur Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.234 Anthony G. Sabato Arthur Wolter Charlene Reich Computerized Circulation System Deerfield Public Library Deerfield Public Library Audio Visual Circulation Deerfield Public Library Board of Directors Deerfield Public Library Reciprocal Borrowing Program Deerfield Public Library Rental Book Collection Deerfield Public Library Staff Departmental Meeting Highland Park Illinois Highland Park Public Library John A. Anderson Joint Computer Program for Libraries (JCPL) Automation System Mary Suzanne Whetstone Memo Morton Grove Illinois Morton Grove Public Library Non-Resident Cards and Fees North Suburban Library System Rosemary Sazonoff Skokie Illinois Skokie Public Library Susan L. Benn Thomas E. Parfitt https://archives.deerfieldlibrary.org/files/original/e1aa804127b265609856021511bfdbb5.pdf fa5d0806e62f9987da08078698b90ebf PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- October 21, 1987 Creator An entity primarily responsible for making the resource Sazonoff, Rosemary Source A related resource from which the described resource is derived Deerfield Public Library Board of Directors Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/21/1987 Contributor An entity responsible for making contributions to the resource Anderson, John A. Benn, Susan L. Page, Wilbur Parfitt, Thomas E. Reich, Charlene Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.311 Charlene Reich Deerfield Public Library Deerfield Public Library Board of Directors Deerfield Public Library Building and Property Maintenance Deerfield Public Library Salaries John A. Anderson Mary Suzanne Whetstone Multitype Library Systems Rochester Midland Rosemary Sazonoff Sue Scott Susan L. Benn Thomas E. Parfitt Wilbur Page https://archives.deerfieldlibrary.org/files/original/2ba1679760791327691a97d37ae2a4ed.pdf a1f3bd59053001aa317a0e560186f6d8 PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- October 21, 1992 Creator An entity primarily responsible for making the resource Wolff, David B. Source A related resource from which the described resource is derived Deerfield Public Library Board of Directors Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/21/1992 Contributor An entity responsible for making contributions to the resource Benn, Susan L. Sazonoff, Rosemary Sharpe, Yvonne Anderson, John A. Sabato, Anthony G. Parfitt, Thomas E. Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.382 Anthony G. Sabato Baiba Rosenkranz David B. Wolff Deerfield Chamber of Commerce Deerfield Public Library Deerfield Public Library Board of Directors Deerfield Public Library Board of Directors Budget Committee Deerfield Public Library Building and Property Maintenance Deerfield Public Library Personnel Policy Deerfield Public Library Staff Holiday Party Deerfield Student Government Day Deerfield Village Treasurer Friends of the Deerfield Public Library Auction GEAC Computers Inc. George Schleicher Illinois State Public Treasurers Investment Pool Jack A. Hicks Joanne Neil John A. Anderson Joint Computer Program for Libraries (JCPL) Automation System Joint Computer Program for Libraries RFP Process Joseph Shapiro Non-Resident Cards and Fees Richard M. Lyon Rosemary Sazonoff Sally Brickman Seifert Susan L. Benn Sven Flodstrom Thomas E. Parfitt V-Tech Machine Virginia Courtney Yvonne Sharpe