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                    <text>Deerfield Public Library Board of Trustees
920 Waukegan Road, Deerfield, IL 60015
Regular Meeting Agenda
7 p.m., November 18, 2015
1. ROLL CALL AND CALL TO ORDER
2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
3. CONSENT AGENDA
a. Minutes: Regular Meeting October 21, 2015, October 28, 2015 Policy Committee
b. Financials: Balance sheet, Revenues and Expenses, Variance Report, Investments
Report, and Quarterly Investments Report
4. TREASURER REPORT
a. List of checks and payments for approval
5. FRIENDS LIAISON REPORT
6. VILLAGE LIAISON REPORT
7. LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
8. OLD BUSINESS
a. Holiday Party Plans Update
9. NEW BUSINESS
a. Policy Committee Report
b. Per Capita Requirements
10. ADJOURNMENT
Upcoming Board meetings:
REGULAR: December 16, January 20.
The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of
1990. Individuals with disabilities who plan to attend this meeting and who require certain
accommodations in order to allow them to observe and/or participate in this meeting, or who
have questions regarding accessibility of the meeting or the facilities, are requested to contact the
Library Director at 847-945-3311 to allow the Library to make reasonable accommodations.

�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
November 18, 2015

1. ROLL CALL AND CALL TO ORDER
The meeting was called to order at 7:02 p.m., in the Library Boardroom, 920 Waukegan Road, Deerfield, IL.
Present Board members: Seth Schriftman-Treasurer, Michael Goldberg, Howard Handler, Jean Reuther, and
Maureen Wener
Absent: Ron Simon - President, Ken Abosch - Secretary
Also present was Village Liaison Bill Geieten ond Ms. Barb Reich from the Friends of the Deerfield Public Library
Staff: Library Director Amy Falasz-Peterson, Business Manager Trisha Steele, and, until 7:30- Madeline
Dahlman, Adult Services Librarian
Mr. Seth Schriftman presided over the meeting.
2.

OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board. Ms. Amy Falasz-Peterson pointed out that a recent FOIA request was
included in the correspondence For Board Review file.

3. CONSENT AGENDA
The following items were taken off of the consent agenda:
a. Minutes: Regular Meeting October 21, 2015, October 28, 2015 Policy Committee
b. Financials: Balance sheet, Revenues and Expenses, Variance Report, Investments Report
MOTION: Mr. Schriftman made a motion to approve the Regular Meeting minutes of October 21, 2015,
seconded by Ms. Maureen Wener
Vote: 5 yes - Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, and Maureen Wener
The motion was approved.
Mr. Howard Handler raised questions about the October 28, 2015 Policy Committee minutes. Mr. Goldberg
made two changes to the committee minutes, and they were accepted as corrected.
MOTION: Ms. Wener made a motion to approve the financial reports, and Ms. Jean Reuther provided a
second.
Vote: Vote: 5 yes - Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, and Maureen Wener
The motion was approved.
Item 8a - Holiday Party Plans Update
This item was moved up to this point in the agenda.
Ms. Madeline Dahlman provided the update regarding the Holiday Party Committee's plans. The
Library will hold its annual holiday celebration at the Deerfield Golf Club on January 22nd, 2016.
There will be a Bar-B-que dinner, and seating will be casual due to space restrictions. Dress attire will
also be casual. About 140 participants will be invited and the festivities will begin at 6:15, after the
Library closes. The dinner and venue will be provided at a cost of per person, plus gratuity.
Invitations will be sent out via email in December.

Page 1 of 3

�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
November 18, 2015
4. TREASURER REPORT
a. List of checks and payments for approval
Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included
Electronic payments from the E-Pay Illinois Funds account
221.48
Petty cash checks 494 through 502
153.71
General Fund checks 9187 through 9257, and one ACH
92.299.95
592.675.14
The total amount presented for approval was
MOTION: Ms. Reuther made a motion to approve the list of checks and payments, and Mr. Goldberg provided
a second.
Vote: Vote: 5 yes - Michael Goldberg, Howard Handler, Jean Reuther, Seth Schriftman, and Maureen Wener
The motion was approved.
Mr. Schriftman reported on the public hearing held at the Village, plans for future banking services
with Wintrust where the Village also is transferring its Illinois Fund banking services. Ms. Trisha
Steele outlined the Library's financial association with the Village and why the Library would follow
the Village's choice of general payroll and check writing banking services.
5.

FRIENDS LIAISON REPORT
Ms. Barb Reich provided an update regarding the activities of the Friends of Deerfield Public Library. The key
topics included simplifying the contribution process, future Farmers' Market participation, a mini-sale inside
the Library, and a change to their board meeting dates in 2016.

6. VILLAGE LIAISON REPORT
Mr. Bill Seiden was not available but provided information about Village Board activities to the Director who
provided his update.
7.

LIBRARY DIRECTOR REPORT
a. Highlights from Director's written report
The Library Director, Ms. Amy Falasz-Peterson, provided information on the status of the strategic
planning process, changes to TV series material availability, technological updates including Shoutbomb an opt-in text messaging service, and the migration to google aps for work.

8.

OLD BUSINESS
a. Holiday Party Plans Update
This topic was presented earlier in the agenda, after item 3.

9.

NEW BUSINESS
a. Policy Committee Report
Mr. Goldberg stated that the committee's activity had been discussed earlier in the meeting. He
added that the banned patron letter should be updated and reviewed, and another meeting is
being planned.

Page 2 of 3

�Deerfield Public Library Board of Trustees
Regular Meeting Minutes
November 18, 2015
b.

Per capita requirements
Ms. Falasz-Peterson reviewed the purpose of the grant, the application process, the criteria, and
said that it is a good practice even though there is no State budget for the grants. She said that
resource sharing is the main focus of the grant application this time and reviewed how the
Deerfield Library cooperates with other libraries, including networking and sharing resources.
The result of which is to provide better services to our own patrons. She confirmed that the
application is always shared with the Board.

c.

Other issues
Ms. Reuther raised several questions regarding the Library's security measures and
Mr. Schriftman asked the Director to add this issue to the President's list of important
considerations.

10. ADJOURNMENT
At 7:56, there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr.
Schriftman. The motion was approved and the meeting was adjourned.

Ken Abosch, Secretary

Minutes approved by the Board on

IZ-/6-&amp;

Page 3 of 3

�F
Deerfield Public Library Board of Trustees
CHAMBER OF COMMERCE EVENT - Possible Quorum Notice
November 18, 2015

The Deerfield Public Library is hosting a DBR Chamber Event on Wednesday, November 18, 2015 and
there may be a quorum of the Library Board members attending the meeting.

Location:

Deerfield Public Library Meeting Rooms

Time:

5 - 7 p.m.

The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting, or who have questions regarding
accessibility of the meeting or the facilities, are requested to contact the Library Director at 847-9453311 to allow the Library to make reasonable accommodations.

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