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                    <text>Deerfield Public Library Board of Trustees
Regular Meeting Minutes
May 18, 2016
1. ROLL CALL AND CALL TO ORDER
Mr. Ron Simon called the meeting to order at 6:05 pm., in the Board Room, 920 Waukegan
Road, Deerfield, IL.
Present Board Members: Ron Simon - President, Seth Schriftman - Treasurer, Ken Abosch Secretary, Howard Handler, Jean Reuther and Maureen Wener
Absent: Michael Goldberg
Staff: Amy Falasz-Peterson, Library Director and Kelly DeCorrevont, Business Manager.
Also attending were Strategic Planning Consultants Donna Fletcher and Larry Hammond. Mr.
Bill Seiden arrived at 6:47 p.m.
a. Election of new officers
MOTION: Mr. Simon made a motion to accept the slate of new officers, seconded by Mr. Seth
Schriftman. The slate of officers is: Maureen Wener, President, Ken Abosch, Secretary and Seth
Schriftman, Treasurer.
Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and
Maureen Wener. The motion was approved.
Mr. Ken Abosch thanked Mr. Simon for his years as Board President and many years of service.
Mr. Schriftman thanked Mr. Simon and Mr. Abosch for their continued support and years of
service.
2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE
No request to address the Board.
3. PRESENTATION BY DONNA FLETCHER ON STRATEGIC PLANNING
Strategic Planning Consultant Donna Fletcher and Larry Hammond presented an update on the
library's strategic planning process. They discovered that 87% of the telephone survey
respondents use the library. Smith Research had conducted the telephone survey and for the
most part, the community was represented in the sample. Seniors were slightly underrepresented.
Survey responders indicated a high usage of the library's website and the library's Wi-Fi while
working and studying in the library. Ms. Jean Reuther asked about the descriptions of Freegal,
Zinio, Hoopla and Ms. Amy Falasz-Peterson explained each of them.
Deerfield was ranked fourth in satisfaction among 19 Illinois libraries that Ms. Fletcher and Mr.
Hammond had previously surveyed. They found that the staff helpfulness of staff scored high.
The library also received outstanding ratings for study rooms, meeting rooms and DVDs / Blu-rays.
Fifty percent of survey respondents among the ages of 18-44 want to see a Maker Space at the
library.
While the results were very positive, the Library wants to continue to improve its services. There is
a strong interest for more programs as the programs fill fast. Parents and grandparents show high
interest in programs.

�Mr. Simon asked if the consultants were surprised about our rating regarding best-sellers adult
rating which didn't score as high as other areas. The consultants indicated some surprise.
Ms. Maureen Wener asked what the next steps are for the board. Ms. Fletcher indicated that the
staff management team has come up with some strategic initiatives and then will work on
suggested potential activities. Ms. Fletcher asked the Board to consider all the information that
she shared and email suggested comments to Ms. Falasz-Peterson who will pass them on to her.
Ms. Fletcher asked that the Board share these comments by Wednesday, May 25, 2016.
Ms. Wener thanked Ms. Fletcher and Mr. Hammond for their time.
4. APPROVAL OF MINUTES
a. April 20, 2016 Regular Meeting
MOTION: Mr. Simon made a motion to approve the regular meeting minutes, seconded by Ms.
Reuther.
Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and
Maureen Wener. The motion was approved.
b. April 20, 2016 Executive Session Meeting - postpone to next meeting.
5. CONSENT AGENDA ADOPTION
a. Financials: Balance sheet, Revenues and Expenses
MOTION: Mr. Schriftman made a motion to approve the consent agenda, seconded by Mr. Simon.
Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and
Maureen Wener. The motion was approved.
6. TREASURER REPORT
a. List of checks and payments for approval (ACTION)
Mr. Schriftman presented the outstanding list of checks to be approved for payment, which
included:
-Petty cash check 525, Bank Financial
$
16.00
-Electronic payments, WinTrust
$
219.61
-AP Checks 1280 through 1332 &amp; 2 ACHs, WinTrust
$160,537.25
The total amount presented for approval
$160,772.86
MOTION: Ms. Wener made a motion to approve the list of checks and payments, seconded by Mr.
Handler.
Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and
Maureen Wener. The motion was approved.
7. VILLAGE LIAISON REPORT
Bill Seiden gave a Village Update.
8. LIBRARY DIRECTOR REPORT
a. Art Fair Preview Information

�This year, Art Fair Preview will be held on Friday June 3, 2016 from 6-8 p.m. at Village Hall. When
staff receives the invitation, they will forward it to the Board members.
b. Fourth of July Parade Giveaways
Ms. Falasz-Peterson asked for further direction on the parade giveaways. Staff found a possible
keychain and patriotic candy. She asked for further direction on what information we would
include on the bookmarks. After some discussion, the Board asked staff to create an eye catching
bookmark to pass out at the parade.
9. OLD BUSINESS

^Vori&amp;il

a. Recommendation to not release to the public closed minutes as reviewed at the April
20 meeting. (ACTION)
MOTION: Mr. Schriftman made a motion to not release to the public closed minutes as reviewed
at the April 20 meeting. Mr. Simon seconded the motion.
Vote: 5 yes- Ron Simon, Seth Schriftman, Ken Abosch, Jean Reuther and Maureen Wener. 1 noHoward Handler. The motion was approved.
10. NEW BUSINESS
a. Move December Board Meeting to December 14, 2016 (ACTION)
MOTION: Mr. Abosch made a motion to move the December Board Meeting to December 14,
2016, seconded by Mr. Schriftman.
Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and
Maureen Wener. The motion was approved.
11. Executive Sessions 5 ILCS 120/to discuss personnel matters
Mr. Abosch moved to move to Executive Session to discuss personnel matters, seconded by Mr.
Schriftman at 7:49 p.m.
Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and
Maureen Wener. The motion was approved.
12. ADJOURNMENT
Mr. Abosch moved to close the meeting at 8:58 p.m., seconded by Ms. Reuther.
Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and
Maureen Wener. The motion was approved.

Ken Abosch, Secretary
Minutes approved by the Board on

3-0 ^ 7&lt;Q f£&gt;

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                  <text>Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. </text>
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