6 10 3233 https://archives.deerfieldlibrary.org/files/original/ccc02e86451d65b902785cbb3bf4db74.pdf 8aa20f1db47e6fd2ffacefeeb80b2336 PDF Text Text ��� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Special Board Meeting Minutes -- August 23, 2014 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 08/23/2014 Contributor An entity responsible for making contributions to the resource Simon, Ronald Dembitz, Marla Bark Ellenbogen, Luisa Goldberg, Michael K. Rivlin, Jeffrey Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.768 501C3 Foundation Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR) Deerfield Fine Arts Commission Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Browsing Newsletter Deerfield Public Library Fundraising Deerfield Public Library Fundraising Policy Deerfield Public Library Gifts Deerfield Public Library Staff Friends of the Deerfield Public Library Jeffrey Rivlin Kenan Abosch Luisa Ellenbogen Marla Bark Dembitz Mary Pergander Michael K. Goldberg Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/98e47a443be2432ab76bc3d43e4fc131.pdf 4c1f487d52dce5e634c82b46e2423a24 PDF Text Text ���� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- September 17, 2014 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 09/17/2014 Contributor An entity responsible for making contributions to the resource Simon, Ronald Dembitz, Marla Bark Ellenbogen, Luisa Rivlin, Jeffrey Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.769 American International Group (AIG) Blue Cross Blue Shield Center for Enriched Living (CEL) Collection HQ Customer Service Cyber-Insurance Deerfield Farmers Market Deerfield Fine Arts Commission Public Art Program Deerfield Fine Arts Commission Public Art Show Deerfield Multi-Board Event Deerfield Public Library Deerfield Public Library All Staff Meetings Deerfield Public Library Appropriations and Levy Deerfield Public Library Art Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Memorials Committee Deerfield Public LIbrary Board of Trustees Self-Evaluation Process Deerfield Public Library Book Drop Boxes Deerfield Public Library Building and Property Maintenance Deerfield Public Library Communication Deerfield Public Library Communication Plan Deerfield Public Library Digital Signage Deerfield Public Library Employee Handbook Deerfield Public Library Facebook Page Deerfield Public Library Fundraising Deerfield Public Library Infrastructure Deerfield Public Library Meeting Rooms Deerfield Public Library Memorial Wall Deerfield Public Library Online Resources Deerfield Public Library Operating Budget Deerfield Public Library Pinterest Deerfield Public Library Quiet Reading Area Deerfield Public Library Staff Development Program Deerfield Public Library Staff Survey Deerfield Public Library Virtual Services Deerfield Public Library Website Deerfield Village Board of Trustees Flu Shots Friends of the Deerfield Public Library Hazel Parking Lot Health Insurance Hicks Grants Illinois Illinois Law Illinois State Library Insurance iPads Jack A. Hicks Jeffrey Rivlin Judy Hoffman Kenan Abosch Kiel Cross Lincolnwood Public Library Lindemann Parking Lot Luisa Ellenbogen Marla Bark Dembitz Mary Pergander Michael K. Goldberg Per Capita Grant Pinterest Ronald Simon Seth Schriftman The Management Association Tom Owen Warren Newport Public Library William S. Seiden Zingerman's https://archives.deerfieldlibrary.org/files/original/aa2351a065161923ef96531fc3820c21.pdf 40c2dcce5324776f3a417e8e88b8adf6 PDF Text Text ��� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Special Board Meeting Minutes -- September 27, 2014 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 09/27/2014 Contributor An entity responsible for making contributions to the resource Simon, Ronald Dembitz, Marla Bark Ellenbogen, Luisa Goldberg, Michael K. Rivlin, Jeffrey Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.770 Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Finance Committee Deerfield Public Library Board of Trustees Handbook Deerfield Public Library Board of Trustees Memorials Committee Deerfield Public Library Board of Trustees Policy Committee Deerfield Public LIbrary Board of Trustees Self-Evaluation Process Deerfield Public Library Fundraising Deerfield Public Library Long Range Planning Deerfield Public Library Policies Deerfield Public Library Staff Deerfield Public Library Strategic Plan Deerfield Public Library Vision Deerfield Public Library Website Jeffrey Rivlin Luisa Ellenbogen Marla Bark Dembitz Mary Pergander Michael K. Goldberg Ronald Simon https://archives.deerfieldlibrary.org/files/original/dc5f3bf4c1a01056dcace54a2439e26b.pdf 041738f0cfa5d4e438868ecddac8e86d PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Relations Committee Meeting Minutes -- October 20, 2014 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/20/2014 Contributor An entity responsible for making contributions to the resource Dembitz, Marla Bark Goldberg, Michael K. Ellenbogen, Luisa Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.771 Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Board Relations Committee Deerfield Public Library Board of Trustees Bylaws Deerfield Public Library Board of Trustees Finance Committee Deerfield Public Library Board of Trustees Human Relations Committee Deerfield Public Library Board of Trustees Policy Committee Deerfield Public LIbrary Board of Trustees Self-Evaluation Process Deerfield Public Library Employee Handbook Deerfield Public Library Fundraising Deerfield Public Library Policies Deerfield Public Library Staff Deerfield Public Library Strategic Plan Friends of the Deerfield Public Library Luisa Ellenbogen Marla Bark Dembitz Mary Pergander Michael K. Goldberg North Suburban Library System Ronald Simon https://archives.deerfieldlibrary.org/files/original/8b37b3fc5dce81d68d7ef090c062a7ff.pdf 47d2bfc32db9df3b2b07830ead6544f6 PDF Text Text ������� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- November 19, 2014 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 11/19/2014 Contributor An entity responsible for making contributions to the resource Simon, Ronald Dembitz, Marla Bark Ellenbogen, Luisa Goldberg, Michael K. Rivlin, Jeffrey Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.772 Apple TV Center for Enriched Living (CEL) Collection HQ Continuing Education Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR) Deerfield Budget Levy Hearing Deerfield Business of the Year Award Deerfield e-Cigarette Ordinance Deerfield Farmers Market Deerfield Police Department Deerfield Public Library Deerfield Public Library Appropriations and Levy Deerfield Public Library Art Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Ad-Hoc Committee Deerfield Public Library Board of Trustees Board Relations Committee Deerfield Public Library Board of Trustees Building and Grounds Committee Deerfield Public Library Board of Trustees Finance Committee Deerfield Public Library Board of Trustees Memorials Committee Deerfield Public Library Board of Trustees Policy Committee Deerfield Public LIbrary Board of Trustees Self-Evaluation Process Deerfield Public Library Building and Property Maintenance Deerfield Public Library Circulation Policies Deerfield Public Library Communication Plan Deerfield Public Library Computer Use Deerfield Public Library Fundraising Deerfield Public Library Infrastructure Deerfield Public Library Long Range Planning Deerfield Public Library Meeting Rooms Deerfield Public Library Operating Budget Deerfield Public Library Outreach Deerfield Public Library Policies Deerfield Public Library Quiet Reading Area Deerfield Public Library Self Checkout Stations Deerfield Public Library Staff Deerfield Public Library Staff Holiday Party Deerfield Public Library Staff Survey Deerfield Public Library Strategic Plan Deerfield Public Library Unattended Child Policy Diane Mazur Digital Library Assistant (DLA) Downloadable Materials Ellen Kaiser Freegal Friends of the Deerfield Public Library Google Chrome iMac iPads Ira Schoenburg Jeffrey Rivlin Judy Hoffman Kenan Abosch LACONI LACONI Salary Survey Luisa Ellenbogen Marla Bark Dembitz Mary Pergander Meg Anthony Michael K. Goldberg Minecraft Nabi Tablets New York Times North Suburban Library System Patty Turner Senior Center Perma-Seal Radio-Frequency Identification (RFID) Ronald Simon Seth Schriftman Sikich Managed Services Tom Owen Trisha Steele Whole Foods William S. Seiden Youth Tablets Zingerman's https://archives.deerfieldlibrary.org/files/original/4bf8d1a8cda5b3c73073affa41257b3d.pdf 215afb479335fa742d45bc02f082e018 PDF Text Text ���� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- December 17,2014 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 12/17/2014 Contributor An entity responsible for making contributions to the resource Simon, Ronald Dembitz, Marla Bark Ellenbogen, Luisa Rivlin, Jeffrey Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.773 Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Board Relations Committee Deerfield Public Library Board of Trustees Building and Grounds Committee Deerfield Public Library Board of Trustees Memorials Committee Deerfield Public Library Building and Property Maintenance Deerfield Public Library Circulation Policies Deerfield Public Library Quiet Reading Area Deerfield Public Library Staff Holiday Party Deerfield Public Library Strategic Plan Deerfield Village Board of Trustees Friends of the Deerfield Public Library Jean Reuther Jeffrey Rivlin Judy Hoffman Kenan Abosch Lighting the Way Grant Luisa Ellenbogen Marla Bark Dembitz Mary Pergander Michael K. Goldberg Paula Shapiro PMA Financial Network Inc. Ronald Simon Seth Schriftman Star Program Trisha Steele William S. Seiden https://archives.deerfieldlibrary.org/files/original/96157f3a6217b39af2f46281e3efe1fb.pdf fd9fd70f37e7eb34578b892f0996827b PDF Text Text Joint POLICY and HUMAN RELATIONS COMMITTEE Deerfield Public Library Board of Trustees 920 Waukegan Road, Deerfield, IL 60015 6 pm Wednesday, January 14, 2015 Agenda 1. ROLL CALL AND CALL TO ORDER 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. OLD BUSINESS 4. NEW BUSINESS a. 5. Discussion of the revised Employee Handbook, and recommendation to the full Board regarding approval EXECUTIVE SESSION 6. ADJOURNMENT The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding accessibility of the meeting or the facilities, are requested to contact Mary Pergander at 847-945-3311 to allow the Library to make reasonable accommodations. �Deerfield Public Library Board of Trustees Joint Policy and Human Relations Committee Meeting Minutes January 14, 2015 1) ROLL CALL AND CALL TO ORDER The meeting was called to order at 6 p.m. at Deerfield Public Library, 920 Waukegan Road, Deerfield, Illinois. Present Committee members: Marla Bark Dembitz - Policy Chair, Ken Abosch - Human Relation Chair, Michael Goldberg, and Ron Simon Absent: none Staff: Mary Pergander, Director; Trisha Steele, Business Manager 2) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No member of the public addressed the Board. 3) OLD BUSINESS None. 4) NEW BUSINESS a. Discussion of the revised Employee Handbook, and recommendation to the full Board regarding approval Ms. Mary Pergander presented a brief overview of the existing Employee Handbook, which was developed by The Management Association and reviewed and approved by managers and the Board. That was several years ago. For this revision, the existing manual was reviewed and the order changed to a more logical sequencing by Ms. Trisha Steele, then it was sent to a labor attorney at The Management Association. The attorney revised many sections and added several new sections. The Library management team has reviewed this and there are still some questions needing further exploration, but it is Management's hope to have these committees recommend approval to the full board next week so we can begin to share the changes with staff. Ms. Steele presented an overview of the reorganization of the manual, and suggested a means of proceeding with the Committees' review. Since the first topic for review could have a financial impact on Ms. Pergander who recently announced her retirement, Ms. Pergander left the room for this portion of the discussion. Ms. Steele discussed options for the disposition of unused accrued leave at the end of employment, both in retirement and other separations. She explained past and current practices for the Library, other libraries, and the Village. The impact on health insurance and pension was discussed. It was decided that the policy should be to pay out any unused accrued leave, such as vacation, holiday, and personal time, in a lump sum at the end of employment. After Ms. Pergander returned, Ms. Steele continued with the safety-related items, including the specific incorporation of the term "firearms" into the handbook sections related to safety, weapons, and violence in the workplace. �I Joint Policy and Human Relations Committees January 14? 2015 For the topics related to medical marijuana, Ms. Steele described The Management Association recommendation that in spite of the State of Illinois allowing medical uses, since the Federal law has not changed our polices should still exclude even the State-allowed medical uses of marijuana for employees who may be under the influence in the workplace. Mr. Ken Abosch commented that his corporate clients in Colorado are grappling with these same issues. Some committee members expressed surprise that even employees with a prescription could be disciplined if they are under the influence during working hours. Ms. Pergander clarified that we do not do random nor routine drug testing, but we do conduct drug testing for cause. There were several questions related to the topic of driving for Library business. What if an employee who has a license does not own a car and therefore does not have vehicle insurance, and needs to drive a vehicle for Library-related reasons, such as to attend a conference or to drop off materials at the school. Although rental cars and the library vehicle carry insurance, the form being recommend requires the employee's insurance number. This may be modified. Also, Mr. Abosch expressed that the wording and specificity of the section on cell-phones and two way radios and also the section on driving for library business seem "Big Brother"-ish - very detailed about how to use such devices which seemed more procedural and prescriptive than policy-focused. He expressed concern over the implication that we will discipline employees who violate the prescribed behaviors on their own time. One sentence refers to phone use while commuting to and from work, which Mr. Abosch, Mr. Ron Simon, and Ms. Marla Dembitz questioned. Ms. Steele will review this portion with The Management Association. The next set of topics related to equal employment opportunities for those who are pregnant or for employees experiencing certain situations related to military service. The addition of new information regarding these conditions were discussed, including adding the term "pregnancy" and related conditions to the rules for harassment, accommodation, and so on. Ms. Steele described the changing liabilities related to background checks and references, as they relate to the new handbook language. She also said we plan to add more details such as specifying the types of criminal background checks and sexual registry checks we conduct, to be more disclosing. Employees must now specify the type of information we are authorized to share on their behalf, but in general we are more limited in what we can share than has sometimes been our past practice. Mr. Simon expressed concern that providing only dates of service and other limited information does not provide sufficient evidence of performance, especially for excellent performers who could be implied to have failed with such sparse information. Ms. Steele said she was also told that failing to disclose a serious performance issue, such as theft, could make us liable to the next employer. Several committee members expressed incredulity, and asked Ms. Steele to confirm this through another source. Mr. Michael Goldberg volunteered to discuss the issue with the labor attorney at The Management Association and requested that Ms. Steele provide that information for him. Mr. Simon also requested that Ms. Steele see if there can be a distinction between what is done for letters of reference vs. reference calls. For the topic related to vacation leave, Ms. Steele left the room, because the recommended change directly impacts her (and another staff member). Ms. Pergander explained that the Page 2 of3 �Joint Policy and Human Relations Committees January 14, 2015 current vacation leave policy, created many years ago, allocates different amounts of vacation time to managers based on whether the management position is a librarian department head or a non-librarian manager. She said that no other libraries we have identified still allocate vacation in this manner. The committee members agreed with the changed to have all managers have the same allocation as librarian department heads. Ms. Steele showed the Board the new chart allocating Personal Days. They recommended additional changes to clarify that this is an annual allocation of three days, and that this chart applies only to the first year, based on the month of hire. Ms. Steele explained that three policies, which are established outside of the personnel policy such as the Library's Ethics Ordinance, used to appear in the body of the handbook. They are now set as Appendices in the back, with a brief summary in the main body of the Handbook. Mr. Simon made a motion to accept this draft Employee Handbook and to recommend approval by the full board next week, knowing that some language is still being finalized, and recommending a review again in 60 days of the areas still being discussed. The sections to review in the next 60 days are: • 111-9 Reference and Background Checks • IV-10 Social Media Use • V-14.2 Electronic and Telephone Equipment Use • V-14.4 Business Use of Automobile • V-14.3 Cellular Phones, 2-Way Radios, and Phone Use Seconded by Mr. Abosch. The motion was approved. The committee members also suggested that this be listed in the agenda for approval based on the committee recommendation, and that a copy be made and circulated at the regular board meeting rather than including a copy of the 80+ page document for all board members in the board packet. Mr. Michael Goldberg requested that the statutes related to Board member fees and fines be included again in the Board packets, and that the topic be added to the regular board meeting agenda again. Ms. Pergander will follow through. 5) EXECUTIVE SESSION None. 6) ADJOURNMENT At 7:00 p.m., there being no further business, Mr. Goldberg made a motion to adjourn the meeting, seconded by Ms. Dembitz. The meeting was adjourned. Ken Abosch, Secretary Minutes approved by the Board on Page 3 of3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Policy and Human Relations Committee Meeting Minutes -- January 14, 2015 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1/14/2015 Contributor An entity responsible for making contributions to the resource Dembitz, Marla Bark Goldberg, Michael Simon, Ronald Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.774 Accrued Leave Background Checks Colorado Criminal Background Checks Deerfield Public Library Deerfield Public Library Accommodation Policy Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Fines and Fees Deerfield Public Library Board of Trustees Human Relations Committee Deerfield Public Library Board of Trustees Policy Committee Deerfield Public Library Employee Handbook Deerfield Public Library Ethics Ordinance Deerfield Public Library Harassment Policies Deerfield Public Library Personal Days Deerfield Public Library Personnel Policy Deerfield Public Library Vacation Leave Deerfield Public Library Vehicle Drivers Licenses Equal Employment Opportunities Federal Law Health Insurance Illinois Kenan Abosch Labor Attorney Letters of Reference Liabilities Marla Bark Dembitz Mary Pergander Medical Marijuana Michael K. Goldberg Military Service Pension Plans Pregnancy Reference Calls References Rental Cars Ronald Simon Sexual Registry Checks The Management Association Trisha Steele https://archives.deerfieldlibrary.org/files/original/ceede78ca63bf1b71a7794c36d7e8dff.pdf cfdfcbd169ab0417d0769c51ad895c72 PDF Text Text Deerfield Public Library Board of Trustees 920 Waukegan Road, Deerfield, IL Special Board Meeting Series —Monday— Thursday Friday— Saturday -February-2-, 2015 February 5,2015 Febmary-6—201-5February 7,2015 ^;00-p.m. 7:00 p.m. -4:00-pnnr 9:00 a.m. C.&'rtccf/c&f Agenda 1. ROLL CALL AND CALL TO ORDER 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. OLD BUSINESS a. 4. NEW BUSINESS a. b. 5. Interviews of Executive Recruiters Recommendation regarding selection and engagement of Executive Recruiter EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate and other matters as allowed by Illinois law. a. 6. Selection of Executive Recruiter, continued Personnel issues ADJOURNMENT The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding accessibility of the meeting or the facilities, are requested to contact Mary Pergander at 847-945-3311 to allow the Library to make reasonable accommodations. v* �Deerfield Public Library Board of Trustees SPECIAL BOARD MEETING Thursday, February 5, 2015 Minutes 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 7:03 p.m. in the Deerfield Public Library boardroom, 920 Waukegan Road, Deerfield, IL 60015. Present Board members: Ron Simon - President, Ken Abosch - Secretary, Luisa Ellenbogen, Jeff Rivlin Treasurer, Marla Bark Dembitz, and Seth Schriftman Absent: Michael Goldberg Also present were John Keister and Beth Keister from John Keister & Associates Staff: None 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. OLD BUSINESS a. Selection of Executive Recruiter, continued Purpose of this meeting was to further explore the qualifications of one of the candidates to serve as an executive recruiter for the Deerfield Public Library's Director's search process. 4. NEW BUSINESS b. Interviews of Executive Recruiters Board members interviewed John and Beth Keister regarding their proposal to serve as an executive recruiter for the Deerfield Public Library search. Opening statements were made by John and Beth Keister followed by a formal question and answer session led by Ron Simon. The interview process lasted approximately 65 minutes followed by a general discussion of impressions of the candidate. c. Recommendation regarding selection and engagement of Executive Recruiter No recommendations were discussed at this meeting pending interviews of other candidates. 5. EXECUTIVE SESSION No executive session held. 6. ADJOURNMENT At 8:35 p.m.., there being no further business, Seth Schriftman made a motion to adjourn, seconded by Jeff Rivlin. The motion was approved and the meeting was adjourned. Ken Abosch, Secretary Minutes approved by the Board on Page 1 of 1 �Deerfield Public Library Board of Trustees SPECIAL BOARD MEETING Saturday, February 7, 2015 Minutes 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 9:08 a.m. in the Deerfield Public Library boardroom, 920 Waukegan Road, Deerfield, IL 60015. Present Board members: Ron Simon - President, Ken Abosch - Secretary, Luisa Ellenbogen, Jeff Rivlin Treasurer, and Seth Schriftman Absent: Marla Bark Dembitz, Michael Goldberg Also present was Lynn Elam from Lynn Elam Consulting Staff: None 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. OLD BUSINESS a. Selection of Executive Recruiter, continued Purpose of this meeting was to further explore the qualifications of one of the candidates to serve as an executive recruiter for the Deerfield Public Library's Director's search process. 4. NEW BUSINESS b. Interviews of Executive Recruiters Board members interviewed Lynn Elam regarding her proposal to serve as an executive recruiter for the Deerfield Public Library search. Opening statements were made by Lynn Elam followed by a formal question and answer session led by Ron Simon. The interview process lasted approximately 70 minutes followed by a general discussion of impressions of the candidate. c. Recommendation regarding selection and engagement of Executive Recruiter General discussion of both candidates for the Deerfield Public Library's search consultant occurred leading to a recommendation to proceed with Lynn Elam Consulting as the preferred candidate. MOTION: Ron Simon made a motion to hire Lynn Elam Consulting as the Deerfield Public Library's search consultant for the purpose of finding a replacement for Mary Pergander; seconded by Jeff Rivlin. Vote: 5 yes - Ken Abosch, Luisa Ellenbogen, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. 5. EXECUTIVE SESSION No executive session held. 6. ADJOURNMENT At 11:02 a.m., there being no further business, Seth Schriftman made a motion to adjourn, seconded by Jeff Rivlin. The motion was approved, and the meeting was adjourned. Ken Abosch, Secretary Minutes approved by the Board on__ Page 1 of 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Special Board Meeting Minutes -- February 5, 2015 & February 7, 2015 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 02/05/2015 Contributor An entity responsible for making contributions to the resource Simon, Ronald Ellenbogen, Luisa Rivlin, Jeffrey Dembitz, Marla Bark Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.777 Beth Keister Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Director Deerfield Public Library Director Search Executive Recruiter Jeffrey Rivlin John Keister John Keister & Associates Kenan Abosch Luisa Ellenbogen Lynn Elam Lynn Elam Consulting Marla Bark Dembitz Michael K. Goldberg Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/9586f87906a385badcfdcc27d07ffe3c.pdf da1d21db16df09f46545cf31a5bbaded PDF Text Text SEARCH COMMITTEE Deerfield Public Library Board of Trustees 920 Waukegan Road, Deerfield, IL 60015 6 pm Wednesday, February 18, 2015 Agenda 1. ROLL CALL AND CALL TO ORDER 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. OLD BUSINESS 4. NEW BUSINESS a) Discuss Library Director search requirements including: i. Review the results of staff input survey ii. Discuss priorities and create a candidate profile iii. Review and approve position announcement iv. Determine offered compensation parameters v. Set tentative interview dates with candidates 5. EXECUTIVE SESSION 6. ADJOURNMENT The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding accessibility of the meeting or the facilities, are requested to contact Mary Pergander at 847-945-3311 to allow the Library to make reasonable accommodations. �Deerfield Public Library Board of Trustees SEARCH COMMITTEE MEETING Wednesday, February 18, 2015 Minutes 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 6:02 p.m. in the Deerfield Public Library Meeting Room, 920 Waukegan Road, Deerfield, IL 60015. Present Board members: Ron Simon - President, Ken Abosch - Secretary, Luisa Ellenbogen Also present was Lynn Elam from Lynn Elam Consulting Staff: None 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. OLD BUSINESS None 4. NEW BUSINESS a. Discuss Director Job Description and Compensation Expectations Members of the search committee reviewed a draft job description provided by Lynn Elam and discussed edits. This job description will be used to post the opening for the Director position. Lynn Elam agreed to make changes based on the discussion, review them with Mary Pergander, and provide them to Ken Abosch - Search Committee Chairman for final approval. Compensation survey data was reviewed from the Laconi survey and also from a local summary of library compensation. The committee discussed the market values and agreed to set a target base salary of $110,000 for the position. b. Discuss Observations from Staff Interviews/Focus Groups Lynn Elam provided a high level summary of some of the themes and observations from her interviews and focus groups with staff members. 5. EXECUTIVE SESSION No executive session held. 6. ADJOURNMENT At 6:53 p.m., there being no further business Ron Simon made a motion to adjourn, seconded by Luisa Ellenbogen. Ken Abosch, Secretary Minutes approved by the Board on Page 1 of 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Library Search Committee Meeting Minutes -- February 18, 2015 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 02/18/2015 Contributor An entity responsible for making contributions to the resource Simon, Ronald Ellenbogen, Luisa Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.778 Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Library Director Search Committee Deerfield Public Library Director Deerfield Public Library Director Search Kenan Abosch LACONI Salary Survey Luisa Ellenbogen Lynn Elam Lynn Elam Consulting Mary Pergander Ronald Simon https://archives.deerfieldlibrary.org/files/original/db42063080eecef05990eb2ce85ce664.pdf fb57acb11c28054d65d7612e24baa3d5 PDF Text Text Deerfield Public Library Board of Trustees Deerfield Public Library 920 Waukegan Road, Deerfield, IL 60015 Regular Meeting Agenda 7 p.m., February 18, 2015 1- rOLL CALL AND CALL TO ORDER 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. CONSENT AGENDA a. Minutes: Regular meeting January 21; Special Board meetings series January 31, February 5, and February 7 b. Financials: Balance sheet, Revenues and Expenses, Variance report. Investments Report c. Approval of report created for audit: End of Year Liability for Accrued Payroll Compensated Absences d. Approval of Illinois Public Libraries Annual Report for 2014 (IPLAR) 4. TREASURER REPORT a. List of checks and payments for approval 5. FRIENDS LIAISON REPORT 6. VILLAGE LIAISON REPORT 7. LIBRARY DIRECTOR REPORT a. Highlights from Director's written report, including Preschool Fair, patron art donation offer, staff member becoming Certified Genealogist b. Winter Wish List for Friends meeting - Update c. Illinois Per Capita requirements for 2016-17 d. Progress report on salary schedule revisions based on LACONI 2014 survey e. Progress report on Policy review 2015 f. Plans regarding art purchases made possible by Friends' donation g. Confirmation of date for honoring outgoing Board members h. Invitation to apply for Library Journal New Landmark Libraries Award 8. OLD BUSINESS a. REVISED Prototype GIVE button for donations, and related donation i. Report by Marla Dembitz on concerns expressed by Friends at recent meeting b. Instructions to staff to reinstitute Library Trustee fee waiving and policy change c. Update - Personnel Handbook revision d. Next steps for recruiting new Library Director: Recommendation regarding recruiter and approval of contract amount e. Information about League of Women Voters candidate event March 15 f. Follow-up regarding automatic interior doors, survey results, quotes, and possible approval g. Update - Replacement of main electrical switch and possible insurance claim h. Update - Youth Services tablets for children 9. NEW BUSINESS a. Proposed dates for Trustees at Farmers Market b. Proposal to combine lower level service desks and create seating area using existing furnishings c. Recommendation to purchase disc cleaner 10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate and other matters as allowed by Illinois law. a. Closed session minutes review and recommendation 11. ADJOURNMENT Upcoming Board meetings: REGULAR: March 18, April 15, May 20. �Deerfield Public Library Board of Trustees Regular Meeting Minutes February 18, 2015 1. ROLL call and call to order The meeting was called to order at 7:00 p.m. in the Boardroom, 920 Waukegan Road, Deerfield, IL 60015. Present Board members: Ron Simon - President, Ken Abosch - Secretary, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin - Treasurer, and Seth Schriftman Absent: none Also present was Village Liaison Bill Seiden, and Ms. Barb Reich of the Friends of the Deerfield Public Library Staff: Library Director Mary Pergander and Business Manager Trisha Steele Guest: Ms. Lynn Elam, the Library's consultant and recruiter for the new director search Ms. Elam was introduced by Mr. Ron Simon. She described the meetings held with staff and managers where the following were discussed: characteristics of a new director, the Library's culture, what is working well, attitude, and right fit. Ms. Elam outlined the timeline and listed the steps, some of which are already accomplished, which included establishing a compensation range. Next week the job description will be revised and the position will be posted, with a desired application date of March 20. Interviews are expected to begin in May, and the position should be filled in the summer. She said that there are 7-8 open director positions in the local area, described the generational shift in the market, and stated that she is expecting 20-25 applicants for the Library's position. The Board thanked her for her efforts on their behalf. Ms. Elam left the meeting at 7:10. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. CONSENT AGENDA The following items were included on the consent agenda: a. Minutes: Regular meeting January 21; Special Board meetings series January 31, February 5, and February 7 b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report c. Approval of report created for audit: End of Year Liability for Accrued Payroll Compensated Absences d. Approval of Illinois Public Libraries Annual Report for 2014 (IPLAR) Ms. Pergander noted that there is no variance report because January is the first month of the year. Mr. Seth Schriftman asked about why some of the Board packets were delivered later than usual. Ms. Pergander confirmed that they had been mailed on Friday as usual and said staff would ask the post office whether there was something that caused the delay. MOTION: Ms. Marla Dembitz made a motion to approve the consent agenda as modified, seconded by Mr. Seth Schriftman. Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. 4. TREASURER REPORT a. List of checks and payments for approval Mr. Rivlin presented the outstanding list of checks to be approved for payment, which included Petty cash checks 468 through 472 $241.84 207.84 Electronic payments from the E-Pay Illinois Funds account General Fund checks 8574-8606, 8641-8706 & two ACH transactions 117,135.18 The total amount presented for approval was Page 1 of 6 �Deerfield Public Library Board of Trustees Regular Meeting Minutes February 18, 2015 MOTION: Ms. Dembitz made a motion to approve the list of checks and payments, seconded by Mr. Schriftman. Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. 5. FRIENDS LIAISON REPORT Ms. Barb Reich addressed the Board and discussed the Library's wish list, volunteer time and energy, and fund raising plans, noting that 97% of the money raised by the Friends comes back to the Library. She said that the Friends' Board had voted to pledge $14,825 to the Library for items on the 2015 wish list, including Pie-day Program, Adult programs, a BBC DVD collection, and youth discovery tables. Ms. Reich reported that the group now has 70 members and is planning to build membership this year. 6. VILLAGE LIAISON REPORT Mr. Bill Seiden reviewed the activities of the Village meetings. 7. LIBRARY DIRECTOR REPORT The Library Director, Ms. Mary Pergander, provided the following information: a. Highlights from Director's written report, including Preschool Fair, patron art donation offer, staff member becoming Certified Genealogist, building issues Our website had over 700 new visitors compared to the previous period. Tony Keaton has found a reliable, inexpensive and permanent solution to the multiple issues of the front door locking mechanism. The solution has been implemented and staff have expressed great appreciation that the issues are finally resolved. Two of the three needed revisions to the Personnel Handbook have been completed and reported on elsewhere. The development of proposed salary range changes has begun, using LACONI results. The audit preparations are underway. We sprang a leak in the storage closet of meeting room C but caught it before damage was done. Preventative measures were taken. (Mr. Abosch asked if anything can be installed to prevent the freezing of the pipes. Ms. Pergander will follow-up on this.) One upper window in the Preschool pavilion mysteriously cracked/shattered. The window was boarded up and a replacement has been ordered. Total meeting room set­ ups for the month were 68. Additional assistance of about 6 hours per week is being explored. Six new groups used the Library during the month, with 51 reservations total. The Center for Enriched Living is providing volunteers twice a week to help dust the bookshelves. This is a vital service for us, and it is making a very positive difference in our level of cleanliness, as well as providing valuable volunteer experience for the group. Kary Henry coordinated our first Preschool Fair, to high acclaim by both the preschools and attendees. The glowing reviews and a project summary were provided to the Board. Sayaka Suzuki and Judy Hoffman represented the Library at the Lake Forest College job fair. We executed a Chamber e-blast for the small business program, with registrations skyrocketing immediately afterward. We have contracted with a presenter form Zingerman's to provide a half-day of customer service training for staff in late April. Support Services has begun training staff members on serials functions, for cross-capabilities. The circulation in January was our highest January ever recorded since we began in 2007. Similarly, there were 3,500 ebook downloads in the month, compared to 2000 for the same month one year ago. Adult Services Librarian Anne Jamieson will be pursuing Genealogy certification. b. Winter Wish List for Friends meeting - Update A list of the Wish List items approved by the Friends was provided to the Board. c. Illinois Per Capita requirements for 2016-17 Ms. Pergander reviewed the 2015 Per Capita Grant requirements, with special focus on the Board's responsibilities for the EDGE assessment discussions, since she will likely be gone before those take place. Head of IT Tom Owen is completing the assessment, and can provide new leadership with the results, for Page 2 of 6 �Deerfield Public Library Board of Trustees Regular Meeting Minutes February 18, 2015 board discussion. This must be completed prior to September at the latest, so that the Grant application reflects the completion of the requirement. Another requirement is the evaluation and fostering of resource sharing options. Ms. Pergander recommends that the Board request that the management team develop discussion points on this topic for the Board to evaluate and discuss. Mr. Rivlin asked for clarification, recalling that last year he had reviewed the EDGE assessment materials for the Board. Ms. Pergander clarified that last year we learned about assessment, now we must do it. d. Progress report on salary schedule revisions based on LACONI 2014 survey Ms. Pergander will bring proposed new schedules to the Board at the March meeting as planned, and will discuss them first with Mr. Abosch. e. Progress report on Policy review 2015 Ms. Pergander described the process to review all policies with the Board and update the complete manual prior to her departure in May. f. Plans regarding art purchases made possible by Friends' donation Since art-knowledgeable board members had given the green light previously, Ms. Pergander is proceeding with a partial purchase of previously-selected art, using the money donated by the Friends. g. Confirmation of date for honoring outgoing Board members Outgoing Board members will be honored at the April Board meeting. h. Invitation to apply for Library Journal New Landmark Libraries Award Upon further consideration, the Board and Ms. Pergander agreed that this award process is not feasible at this time. Mr. Rivlin asked about Library Journal Star Status. Ms. Pergander summarized that these are the libraries worthy of exceptional recognition on a national level, based on four criteria used nationwide. She especially appreciates advances such as increasing patron usage of computer services, which has moved us up in the standings quite a bit compared to last year. There is a two to three year lag built into our reporting. Mr. Rivlin suggested that Library might find ways to promote downloads with 4th of July Parade celebration and library promotion. Mr. Simon asked Ms. Pergander to confirm her final date, which will be Friday, May 29th. 8. OLD BUSINESS REVISED Prototype GIVE button for donations, and related donation Ms. Pergander reviewed the changes made as requested at the last board meeting for the GIVE button, which now says "GIVING" and is relocated in the DRAFT to the upper right of the Homepage. No content has yet been developed, pending further approvals. Report by Marla Dembitz on concerns expressed by Friends at recent meeting i. Ms. Dembitz reviewed a discussion held at the Friends' meeting regarding the Library's intention to do passive fund raising. She explained that the Friends are concerned about causing confusion for patrons, competition between the Library and the Friends group, tax accountability, and whether such fund raising by the Library is too close to the recent tax referendum. She referenced the Highland Park Library website use of a Library-based wish list as an example of the Friends' concerns. Ms. Reich asked about the joint fund raising committee, where the Library and the Friends could collaborate. She said the Friends may now be willing to allow usage of or support grant opportunities which require the need of a 501(c) 3 status, which the Friends obtained several years ago. Ms. Pergander expressed delight that the Friends may now be able to support the Library's grant requests in this manner. Page 3 of 6 �Deerfield Public Library Board of Trustees Regular Meeting Minutes February 18, 2015 The board members discussed these points, explained that they feel the Board has a responsibility to provide an avenue for different types of donations, such as bequests, and emphasized that no competition is intended. Ms. Pergander clarified that the website GIVING button would not link to specific wish list requests, as it does for the Highland Park Library, but would lead to many avenues of engagement, including giving to the Friends, honoring others with donations for books, making bequests, etc. Ms. Reich state that she appreciated the clarification and that there had been a misunderstanding of the Library's intentions. ii. Artwork donation The Board members discussed the artwork recently offered to the Library by a private donor. The discussion included size and whether the piece could be interpreted as having a religious message in a public space. Members debated whether the artistic style fit the Library's image. After some discussion, members advised the Director to decline the offered donation of artwork. b. Instructions to staff to reinstitute Library Trustee fee waiving and policy change Ms. Pergander announced that the process has been reinstituted. c. Update - Personnel Handbook revision Ms. Pergander reviewed the revisions, which included new wording about providing references, and guidance regarding distracted driving. These are two of the three items the board asked to see revised. MOTION: Mr. Michael Goldberg made a motion to approve the revisions, seconded by Ms. Dembitz. Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. d. Next steps for recruiting new Library Director: Recommendation regarding recruiter and approval of contract amount Mr. Abosch reviewed the activities of the Search Committee which had recommended hiring Ms. Lynn as the recruiter, for a contract fee of $14,000 plus expenses. He reported that this recommendation was approved in a Special Board Meeting resolution. The Search Committee requested the authority to define the criteria to be used in the selection process, authorize the placement of ads, and the screening of candidates. He described the planned process going forward, which would end in a final six reviewed by the committee and two or three finalists coming before the full board. Mr. Goldberg suggested that the whole board look at the final six candidates. Mr. Abosch said he was fine with that change of plan, or any Board member can attend and participate in the Search Committee activities. The final decision can be made when the process gets closer to that point. Mr. Schriftman noted that after the election there may be a shift of perspective among board members. e. Information about League of Women Voters candidate event March 15 Ms. Pergander announced that Sunday, March 15th, the League will provide an opportunity for contested non-write-in seats to engage in a public question answering session, for both the Library and the Village Trustee candidates. She noted that the League has said write-in candidates will not be included in the session, although they may be introduced. f. Follow-up regarding automatic interior doors, survey results, quotes, and possible approval Ms. Pergander reported her findings regarding public buildings with automatic doors. The board discussed the cost and how many doors might need the assistance of automation. Mr. Goldberg suggested the doors Page 4 of 6 �Deerfield Public Library Board of Trustees Regular Meeting Minutes February 18, 2015 should be retrofitted. Mr. Abosch suggested that the Library should be professionally reviewed for this and other ADA issues. Mr. Simon suggested that the tension on the doors might be changed. Ms. Pergander said she would ask Dewberry about finding an ADA certified professional and determine what it costs to hire the expert and will also call five local libraries to discover if they use any assisted-open or automatic doors for internal spaces. 9. g. Update - Replacement of main electrical switch and possible insurance claim Ms. Pergander reported that the case is being reviewed by our insurance carrier as a possible covered claim. With seven weeks of lead time for parts, Ms. Pergander wants to move forward as soon as possible so that the two closure dates will be in the next newsletter and the project will be completed prior to her leaving May 29. h. Update - Youth Services tablets for children As requested by the Board two months ago, Ms. Pergander provided the requested 60 day update, and reviewed the process for checking the Nabi and iPad tablets in and out. She said that the Head of Youth doesn't recommend any changes because parents sign them out and these tablets are not appealing to older kids who want to also use the Internet. The Internet is not available on these tablets; they are restricted to child-oriented materials. NEW BUSINESS a. Proposed dates for Trustees at Farmers Market Ms. Pergander said that two dates are available in August: August 1 and 8. She also asked about the Board's preference regarding the second set of choices: September or October. Mr. Schriftman said he would like to participate and recommended September. All agreed. b. Proposal to combine lower level service desks and create seating area using existing furnishings Ms. Pergander reviewed the suggested plan, which includes moving computer lines, phone lines, and she also reviewed the benefits to patrons, including unified service location and an additional seating are to be created where the second desk used to stand. The Board affirmed its approval of the project. MOTION: Mr. Michael Goldberg made a motion to approve the plan to combine the lower level service desks and provide an additional seating area, seconded by Mr. Seth Schriftman. Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. c. Recommendation to purchase disc cleaner Mr. Simon noted that the purchase is included in the current budget. MOTION: Mr. Michael Goldberg made a motion to approve purchase of the proposed disc cleaner (not to exceed $15,000), seconded by Mr. Seth Schriftman. Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. 10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate and other matters as allowed by Illinois law. a. Closed session minutes review and recommendation No Executive session Page 5 of 6 �Deerfield Public Library Board of Trustees Regular Meeting Minutes February 18, 2015____________ __ Goldberg made a motion to adjourn, seconded by Ms. Dembitz. 11. ADJOURNMENT At 9:04, there being no further business, Mr. The meeting was adjourned. (7 Ken Abosch, Secretary Minutes approved by the Board on Page 6 of 6 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- February 18, 2015 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 02/18/2015 Contributor An entity responsible for making contributions to the resource Simon, Ronald Dembitz, Marla Bark Ellenbogen, Luisa Goldberg, Michael K. Rivlin, Jeffrey Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.779 Americans with Disabilities Act (ADA) Anne Jamieson Barbara Reich Center for Enriched Living (CEL) Certified Genealogist Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR) Deerfield Farmers Market Deerfield Public Library Deerfield Public Library Art Deerfield Public Library Audit Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Library Director Search Committee Deerfield Public Library Building and Property Maintenance Deerfield Public Library Computers Deerfield Public Library Director Search Deerfield Public Library Donations Deerfield Public Library Employee Handbook Deerfield Public Library Fundraising Deerfield Public Library Insurance Deerfield Public Library Job Descriptions Deerfield Public Library Meeting Rooms Deerfield Public Library Preschool and Early Childhood Fair Deerfield Public Library Preschool Pavilion Deerfield Public Library Programming Deerfield Public Library Support Services Department Deerfield Public Library Website Deerfield Public Library Youth Services Department Deerfield Village Board of Trustees Deerfield Village Liaison Dewberry End of Year Liability for Accrued Payroll Compensated Abscences Executive Recruiters Friends of the Deerfield Public Library Friends of the Deerfield Public Library Wish List Highland Park Public Library Illinois Law Illinois Per Capita Requirements Illinois Public Libraries Annual Report iPads Jeffrey Rivlin Judy Hoffman July 4th Activities Kary Henry Kenan Absoch LACONI Salary Survey Lake Forest College Lake Forest College Jobs Fair League of Women Voters Candidate Forums League of Women Voters Deerfield Library Journal Library Journal New Landmark Libraries Award Library Journal Star Libraries Luisa Ellenbogen Lynn Elam Marla Bark Dembitz Mary Pergander Michael K. Goldberg Nabi Tablets Per Capita Grant Ronald Simon Sayaka Suzuki Seth Schriftman Technology EDGE Assessment Tom Owen Tony Keaton Trisha Steele William Seiden Zingerman's