12 10 3233 https://archives.deerfieldlibrary.org/files/original/f07716717b27fc561645cd9fe35d3540.pdf ea11f782a205a27e1723e35553e63427 PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Policy Committee Meeting Minutes -- October 25, 2017 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/25/2017 Contributor An entity responsible for making contributions to the resource Goldberg, Michael Handler, Howard Stone, Kyle Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.843 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Kyle Stone Michael K. Goldberg https://archives.deerfieldlibrary.org/files/original/6783ab21f6dae0a86a278df77252c394.pdf 79aea778a02045c2d0ad61b87437a6d1 PDF Text Text ���� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- May 17, 2017 Creator An entity primarily responsible for making the resource Absoch, Ken Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 05/17/2017 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Reuther, Jean Ellenbogen, Luisa Stone, Kyle Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.835 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Jean Reuther Kyle Stone Luisa Ellenbogen Maureen Wener Seth Schriftman https://archives.deerfieldlibrary.org/files/original/272694f1e613eb9b496f4159fd74ab87.pdf dd2ce1f3b3be0cac4899c88899b0ef81 PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Executive Session Meeting Minutes -- May 18, 2016 Description An account of the resource Opened at 2/16/2022 Deerfield Public Library Board of Trustees Meeting Creator An entity primarily responsible for making the resource Absoch, Ken Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 05/18/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Handler, Howard Reuther, Jean Simon, Ronald Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.853 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Maureen Wener Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/fcb468448015d8ffb2ab290b4a6d49fe.pdf 2d03db9d0102ac20255827d66e7d51bb PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Executive Session Meeting Minutes - March 15, 2017 Description An account of the resource Opened at 10/19/2022 Deerfield Public Library Board of Trustees Meeting Creator An entity primarily responsible for making the resource Absoch, Ken Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 03/15/2017 Contributor An entity responsible for making contributions to the resource Simon, Ron Schriftman, Seth Werner, Maureen Reuther, Jean Handler, Howard Format The file format, physical medium, or dimensions of the resource PDF Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.862 Amy Falasz-Peterson Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Director Deerfield Public Library Director Annual Performance Review Howard Handler Jean Reuther Kenan Abosch Maureen Wener Michael K. Goldberg Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/93391c1b0f36fc61db8a1d3316d8d17c.pdf bfe133d308aa42acd949dae25c8b1f40 PDF Text Text Deerfield Public Library Board of Trustees Deerfield Public Library 920 Waukegan Road, Deerfield, IL 60015 Regular Meeting Agenda 7 p.m., January 21, 2015 1. ROLL CALL AND CALL TO ORDER 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. CONSENT AGENDA a. Minutes: Regular meeting December 17, joint Policy-Human Relations Committee meeting January 14. b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report 4. TREASURER REPORT a. List of checks and payments for approval 5. FRIENDS LIAISON REPORT 6. VILLAGE LIAISON REPORT 7. LIBRARY DIRECTOR REPORT a. Presentation by Jenn Hovanec, Librarian: Facebook for Library Board members b. Director's request to retire in May, 2015 c. Highlights from Director's written report d. Prototype GIVE button for donations, and related donation information update e. Winter Wish List for Friends meeting f. Illinois Per Capita requirements for 2016-17 g. Patron concern regarding December 24 closure of the Library h. Award of Per Capita Grant for 2015 for $22,781.25 8. OLD BUSINESS a. Memorial Committee update b. February Trustee training day Saturday, February 14 c. President's Day Legislative Breakfast - Library Board representation d. Strategic Planning meeting for February e. Review of statutes related to recommendation to end Library Trustee fee waiving and possible policy change 9. NEW BUSINESS a. Recommendation from Policy and Human Resources Committees regarding Personnel Handbook revision approval b. Next steps for recruiting new Library Director: Recommendation regarding hiring a recruiter c. Recommendation to hold candidate night for all Library Board candidates for contested seats, sponsored by an independent organization 10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate and other matters as allowed by Illinois law. a. Closed session minutes review and recommendation 11. ADJOURNMENT Upcoming Board meetings: REGULAR: February 18, March 18, April 15, May 20. ApOMMITTEES: ^^Library Board representatives for Friends meetings for 2015:1/28 Marla, 3/25 Ken, 5/27, 7/22, 9/30,11/11. �Deerfield Public Library Board of Trustees Regular Meeting Minutes January 21, 2015 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 7:03 p.m., in the Deerfield Public Library Boardroom, 920 Waukegan Road, Deerfield, IL 60015. Present Board members: Ron Simon - President, Ken Abosch - Secretary, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin -Treasurer, and Seth Schriftman Absent: none Staff: Library Director Mary Pergander, Business Manager Trisha Steele. Guest: Adult Services Librarian Jenn Hovanek (left meeting at 7:40 p.m.) The Board started the meeting by honoring Ms. Mary Pergander with cake and flowers for her special birthday. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. CONSENT AGENDA The following items were included on the consent agenda: a. Minutes: Regular meeting December 17, joint Policy-Human Relations Committee meeting January 14. b. Financials: Balance sheet, Revenues and Expenses, Variance report, Investments Report MOTION: Mr. Michael Goldberg made a motion to approve the consent agenda, seconded by Mr. Jeff Rivlin. Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. Item 7 a. Presentation by Jenn Hovanec, Librarian: Facebook for Library Board members This item was moved to this point in the agenda. Ms. Pergander introduced Ms. Jenn Hovanec, the Library's Training Librarian. Samples of hand-outs used in normal training program were distributed and reviewed. Ms. Hovanec explained the significance of "liking," "following" the Library, provided information about the Library's Facebook page, and talked about how to process information on Facebook. She explained how "commenting" and "sharing" provide avenues to better communicate the Library's mission. She discussed how Facebook can promote the Library, and the types of analytical data that will help the Library gauge how to better communicate with the community. She addressed the Board's questions and concerns, including issues of privacy. Ms. Hovanec concluded by giving an overview of other training opportunities available to Deerfield residents. 4. TREASURER REPORT a. List of checks and payments for approval Mr. Rivlin presented the outstanding list of checks to be approved for payment, which included $240.05 Petty cash checks 463 through 467 208.68 Electronic payments from the E-Pay Illinois Funds account 87.999.38 General Fund checks 8607 through 8640, and an ACH transaction 588.448.11 The total amount presented for approval was MOTION: Ms. Marla Bark Dembitz made a motion to approve the check list; seconded by Mr. Goldberg Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. Page 1 of 5 �Deerfield Public Library Board of Trustees Regular Meeting Minutes January 21, 2015 Item 7 h. Award of Per Capita Grant for 2015 for $22,781.25 This item was moved to this point in the agenda. Mr. Rivlin announced that the State sent a letter stating that the Library will receive the Per Capita Grant in 2015 in the amount of $22,781.25. He explained that the letter from the State Librarian also warned that a state-based replacement tax freeze has been announced. 5. FRIENDS LIAISON REPORT No report presented. 6. VILLAGE LIAISON REPORT Mr. Bill Seiden provided an update of Village Board activities. 7. LIBRARY DIRECTOR REPORT The Library Director, Ms. Pergander, provided the following information: a. Presentation byJenn Hovanec, Librarian: Facebook for Library Board members This item was addressed earlier in the agenda. Ms. Pergander began with items that did not appear in her written report: Now that the other south side repairs are completed, we are preparing for the replacement of the master switch first damaged during the heavy rainstorms of summer, 2014 when water leaked inside the main switch box and shut off all our electricity for several days. The replacement parts will take up to seven weeks to obtain. We want to do the replacement after danger of freezing temperatures has passed, to protect the sprinkler pipes in the penthouse, which will not have any temperature protection during the two days power is shut off to do the repairs. We are continuing to work with our insurance broker to see if this work is covered by our insurance. Also, we obtained the quotes to make the Quiet Room door or doors automatically open about $2,000 to $3,500 per door. PLUS additional electrical work must be done to support the doors. The architects recommended that if this is desirable, they suggest doing only one door, as doors actually get harder to open with this in place if the auto feature isn't used. Since this item was not on the agenda, no decision can be made tonight. However, Board members briefly discussed the issue and asked Ms. Pergander to get information from other libraries about how and where they have internal automatic doors, such as for rest rooms. Ms. Pergander expressed concern about loss of auditory and visual personal privacy if such doors are added to rest rooms. Ms. Pergander also repeated that the architects assured the Board that the doors as installed currently meet code. The local Deerfield Bannockburn Riverwoods (DBR) Chamber of Commerce has offered to hold its open house event here at the Library in November of 2015. Ms. Pergander suggests that the Board agree, because it will be an excellent way to introduce a new Director. Another Preschool Pavilion window has shattered, with no known cause. The cost to replace will be under $1500. The League of Women Voters has offered to conduct a Candidate Night for the Village and Library contested seats. The current plan is to hold the event at Village Hall on Sunday, March 1 (subject to change). This event is completely independent of the Library or Village. The above topics just came in this week. b. Director's request to retire in May, 2015 Ms. Pergander noted that a copy of her request to retire is in the board packet. She thanked the board for their support and expressed how much she has appreciated being Director at Deerfield for the last nine years. She said it has been her dream job, and she is proud of all that has been accomplished together. The advantage of retiring is to give the board several months to plan for the transition before she leaves. She pledged to assist in making it a positive and successful transition. Page 2 of 5 �Deerfield Public Library Board of Trustees Regular Meeting Minutes January 21, 2015 c. Highlights from Director's written report Ms. Pergander presented highlights, including the following: All staff have been trained and prepared for our launches of Hoopla, Learning express, and Careers College. Freegal and MyMediaMall promotions continue. The front entry doors have been problematic since before we opened this building, preventing access to the building and resulting in service being needed in some cases several times a week. A new solution is being developed to redesign how the doors operate, and to eliminate the chance for human error. The total cost will be about $1000, and no better way to achieve this has been put forth in the past two years. Ryne Mante used his Hicks Grant to complete certification testing for Network Certification. Congratulations! In November a police officer noticed that our flag was flying in the darkness, unlit through the night. We had an electrician correct the problem, and the flag is now lit at all hours of darkness, year round. Four representatives attending the Chamber luncheon in December, and although we did not receive the award for business of the year, it was an excellent networking opportunity. An article about the top ten circulating items was featured in Deerfield Review as well as a number of social media sites. Staff members continue to write blogs about good books, and these are being featured regularly in the print and online editions of the Deerfield Review. We conducted coat drives and Toys for Tots. We participated in the Lake Forest College jobs fair, to promote part time jobs at DPL. We are continuing outreach to families with children and young adults with special needs, and conducted several programs for older students. We are also offering training and volunteer opportunities to members of Center for Enriched Living, and have some suggestions for inclusive programming for mid-aged adults with special needs as well. In December 2014 we had our second highest December circulation since 2007. Only December 2013 was higher, during our reopening year. Downloads of books were the second highest ever recorded. The new Lucky Duck collection has launched - in addition to copies of highly-popular items that can be reserved, the Lucky Duck copy is a first come, first served option - if it is on the shelf that day anyone can take that copy. Mr. Simon mentioned he was surprised not to have learned of this in advance of the launch. Ms. Pergander said she apologized if she had not mentioned the development of this option to better serve our patrons at an earlier meeting. Recent FOIA changes require making board member contact information public - we are already in compliance with the change. The number of tax forms available to using paper form is extremely limited. We are informing the public and assisting them in obtaining electronic copies. d. Prototype GIVE button for donations, and related donation information update At the Boards request, a prototype of the GIVE button was developed and shown to the Board. After deliberating, they requested that the location be moved to the top line, next to the word FRIENDS, and that GIVE be changed to GIVING. e. f. Winter Wish List for Friends meeting Ms. Pergander provided a copy of the Wish List being shared with the Friends next week. Judy Hoffman and Board member Marla Dembitz will attend and discuss the items with the Friends. Ms. Dembitz discussed the need for passive donation options for things that the Friends don't want to support, because they are still needed by the Library. We need to continue the discussion with the Friends about fundraising. g. Illinois Per Capita requirements for 2016-17 Ms. Pergander pointed out the requirements for the next Per capita grant which will involve the Board technology EDGE assessment, and a board discussion about how the library fosters resource sharing. If these are not completed before Ms. Pergander retires, they will need to be completed prior to September 2015 to qualify for the grant. Page 3 of 5 �Deerfield Public Library Board of Trustees Regular Meeting Minutes January 21, 2015 h. Patron concern regarding December 24 closure of the Library Ms. Pergander provided information about nonresident who complained to several staff members about the Library being closed on December 24. Ms. Pergander did a survey of other libraries and other civic organizations and presented the findings to the board, along with the history of when and how the holiday was given. The board made no change in the current practice. i. Award of Per Capita Grant for 2015 for $22,781.25 This item was addressed earlier in the agenda, under the Treasurer's Report. Mr. Rivlin said he had been approached by a resident who expressed concern about seeing lights on in the library after closing for the night. Ms. Pergander explained the lights come on when the cleaning crew is in the building, and the architectural ("ball" lights) stay on as a design feature. She offered to discuss it further with the patron, and to get more details to determine if there is a lighting issue, such as a timer that is malfunctioning. 8. OLD BUSINESS a. Memorial Committee update Mr. Simon announced that there are no updates at this time. He asked if any other Board member would be interested in chairing this committee, if not also part of the Search Committee, stating that this is an important issue, but it is secondary to search process. b. February Trustee training day Saturday, February 14 Ms. Pergander talked about how valuable this training is and asked Board members to let her know if interested in participating. c. President's Day Legislative Breakfast - Library Board representation Ms. Pergander outlined the importance of this activity and the impact participants can make. d. Strategic Planning meeting for February Mr. Simon suggested that the Board discuss this agenda item under New Business. e. Review of statutes related to recommendation to end Library Trustee fee waiving and possible policy change Mr. Goldberg said that he had reviewed state statutes and suggested that the legal advice that drove the decisions made at the previous meeting was perhaps an opinion or interpretation, rather than a strict translation of the statutes. The definition of the term "compensation" was discussed. Ms. Pergander offered to have Mr. Goldberg discuss this with the Library Attorney. Mr. Goldberg felt that is not necessary. Mr. Seth Schriftman noted that the occasional fees incurred by Board members have been so de minimus that he questioned whether it is worth the Board's attention. Ms. Pergander commented that board member fees waived have occasionally been over $70 to $100. Board members asked if other libraries have policies regarding this. Ms. Pergander described the multi-Director discussion about this issue, which had resulted in the legal opinion she had previously shared with the board. She stated she had learned that we were one of very few libraries still having this practice of waiving Trustee fines, and so she had brought it to the board's attention at the prior meeting. Board members discussed the pros and cons of the practice. MOTION: Mr. Goldberg made a motion to rescind the motion made at the prior meeting regarding disallowing the waiving of Trustee late fees, and to reinstate the prior practice. The motion was seconded by Mr. Schriftman. Vote: 4 yes - Ken Abosch, Luisa Ellenbogen, Michael Goldberg, and Seth Schriftman. 3 no - Marla Bark Dembitz, Jeff Rivlin, and Ron Simon The motion was approved. Ms. Pergander is to inform staff that Library Trustees will not incur fees and fines in the future. Paying for lost materials was mentioned as an exception. Page 4 of 5 �Deerfield Public Library Board of Trustees Regular Meeting Minutes January 21, 2015 9. NEW BUSINESS a. Recommendation from Policy and Human Resources Committees regarding Personnel Handbook revision approval Mr. Simon explained that a joint committee meeting was held in the prior week. He noted that the joint committee members had questioned the guidance provided about a few issues, including reference and background checks, social media and use of electronics, and those relating to driving a car. He said that the joint committees recommended that the Board approve the personnel handbook, with the caveat that staff should provide alternate wording on these issues. MOTION: Mr. Simon made a motion to approve the personnel handbook (policy) with the caveat that revised wording should be presented to the Board within the next 60 days; seconded by Mr. Goldberg Vote: 7 yes - Ken Abosch, Marla Bark Dembitz, Luisa Ellenbogen, Michael Goldberg, Jeff Rivlin, Seth Schriftman, and Ron Simon. The motion was approved. b. Next steps for recruiting new Library Director: Recommendation regarding hiring a recruiter Mr. Simon reviewed the actions that were taken when the prior Library Director retired. He asked the Board members to consider whether a recruiter should be hired, and how much of the process would be assumed by the Board members. Mr. Ken Abosch provided additional details regarding the steps followed in the last director search. He reviewed the time taken on each step, and noted that a staff member was utilized as interim director for a few weeks. He noted that the Board members had developed guiding principles which should be referenced at this juncture. He emphasized that the Board had run the recruiting process, aided by professionals. Ms. Pergander provided information about recruiters, and the options for obtaining a recruiter were discussed and the responsibilities that the recruiter would be expected to assume. The timing of the process was discussed. It was decided that the use of a subcommittee should be discussed further and should be added to a future agenda. The members decided that a meeting should be set for January 31st to discuss the search process. c. Recommendation to hold candidate night for all Library Board candidates for contested seats, sponsored by an independent organization This item was discussed above in the Library Director report. 10. EXECUTIVE SESSION - The Board may go into Executive Session (closed to the public) to discuss personnel, legal, real estate and other matters as allowed by Illinois law. a. Closed session minutes review and recommendation No closed session was held. 11. ADJOURNMENT At 9:55, there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr. Schriftman. The motion was approved and the meeting was adjourned. /A Ken Abosch, Secretary Minutes approved by the Board on Page 5 of 5 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- January 21, 2015 Creator An entity primarily responsible for making the resource Absoch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1/21/2015 Contributor An entity responsible for making contributions to the resource Simon, Ronald Dembitz, Marla Bark Ellenbogen, Luisa Goldberg, Michael K. Rivlin, Jeffrey Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.775 Background Checks Careers College Deerfield Bannockburn Riverwoods Chamber of Commerce (DBR) Deerfield Police Department Deerfield Public Library Deerfield Public Library Attorney Deerfield Public Library Blog Deerfield Public Library Board of Trustees Deerfield Public Library Board of Trustees Elections Deerfield Public Library Board of Trustees Human Relations Committee Deerfield Public Library Board of Trustees Memorials Committee Deerfield Public Library Board of Trustees Policy Committee Deerfield Public Library Board of Trustees Training Day Deerfield Public Library Building and Property Maintenance Deerfield Public Library Circulation Deerfield Public Library Databases Deerfield Public Library Director Deerfield Public Library Director Search Committee Deerfield Public Library Donations Deerfield Public Library Employee Handbook Deerfield Public Library Insurance Deerfield Public Library Library Director Deerfield Public Library Lucky Duck Collection Deerfield Public Library Outreach Deerfield Public Library Policies Deerfield Public Library Preschool Pavilion Deerfield Public Library Quiet Room Deerfield Public Library Strategic Plan Deerfield Public Library Vehicle Deerfield Review Deerfield Village Board of Trustees Deerfield Village Elections Deerfield Village Hall Deerfield Village Liaison Facebook Federal Tax Forms Freedom of Information Act (FOIA) Freegal Friends of the Deerfield Public Library Friends of the Deerfield Public Library Wish List Hicks Grants Hoopla Illinois Illinois Per Capita Requirements Illinois State Librarian Illinois Tax Forms Jeffrey Rivlin Jenn Hovanec Judy Hoffman Kenan Abosch Lake Forest College Lake Forest College Jobs Fair League of Women Voters Candidate Night League of Women Voters Deerfield Learning Express Luisa Ellenbogen Marla Bark Dembitz Mary Pergander Michael K. Goldberg MyMediaMall Network Certification Overdrive Per Capita Grant President's Day Legislative Breakfast References Resource Sharing Ronald Simon Ryne Mante Seth Schriftman Social Media Technology EDGE Assessment Toys for Tots Trisha Steele William Seiden https://archives.deerfieldlibrary.org/files/original/64ed63951a424f881404a2927e2203e5.pdf 8f78b958f4f60d8cf61be61d1efd289a PDF Text Text SPECIAL BOARD MEETING Deerfield Public Library Board of Trustees 920 Waukegan Road, Deerfield, IL 60015 9 am Saturday, January 31,2015 Agenda 1. ROLL CALL AND CALL TO ORDER 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. OLD BUSINESS 4. NEW BUSINESS a. Discussion of executive recruiter proposals, and selection of recruiter(s) to invite for personal interviews b. Appointment of Board members to serve on an ad hoc Selection Committee for the purpose of engaging a recruiter and reviewing future candidates for the hiring of a new Library Director c. Recommendations regarding future action steps and future meetings related to the two topics above 5. EXECUTIVE SESSION 6. ADJOURNMENT The Deerfield Public Library is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding accessibility of the meeting or the facilities, are requested to contact Mary Pergander at 847-945-3311 to allow the Library to make reasonable accommodations. �Deerfield Public Library Board of Trustees SPECIAL BOARD MEETING Saturday, January 31,2015 Minutes 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 9:03 a.m. in the Deerfield Public Library Boardroom, 920 Waukegan Road, Deerfield, IL 60015. Present Board members: Ron Simon - President, Ken Abosch - Secretary, Luisa Ellenbogen, Jeff Rivlin Treasurer, and Seth Schriftman Absent: Marla Bark Dembitz, Michael Goldberg Staff: None 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. OLD BUSINESS None. 4. NEW BUSINESS a. Discussion of executive recruiter proposals, and selection of recruiter(s) to invite for personal interviews Proposals were received from four executive recruiters. Board members reviewed the contents of each proposal and discussed strengths and weaknesses of each. Specific follow up questions were identified for candidates and also which candidates should be invited to the next phase of the selection process. Two potential recruiters were identified for further consideration. b. Appointment of Board members to serve on an ad hoc Selection Committee for the purpose of engaging a recruiter and reviewing future candidates for the hiring of a new Library Director After a brief discussion this item was deferred until Ron Simon is able to discuss interest in participating with each Board member. c. Recommendations regarding future action steps and future meetings related to the two topics above Ron Simon to create a communication memo to send to staff. Ken Abosch to summarize interview questions and send to Ron Simon. Ron Simon to contact two recruiters who are to be interviewed. Ron Simon to contact Northbrook Public Library to enquire about credentials for specific candidates. Ron Simon to contact staff to reserve interview space for potential sessions on Thursday and Saturday. 5. EXECUTIVE SESSION No executive session held. 6. ADJOURNMENT At 11:21 a.m., there being no further business, Seth Schriftman made a motion to adjourn, seconded by Ron Simon. The motion was approved and the meeting was adjourned. Ken Abosch, Secretary Minutes approved by the Board on Page 1 of 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Special Board Meeting Minutes -- January 31, 2015 Creator An entity primarily responsible for making the resource Absoch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 01/31/2015 Contributor An entity responsible for making contributions to the resource Simon, Ronald Ellenbogen, Luisa Rivlin, Jeffrey Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.776 Deerfield Public Library Deerfield Public Library Board of Trustees Deerfield Public Library Director Deerfield Public Library Director Search Deerfield Public Library Director Search Committee Executive Recruiters Jeffrey Rivlin Kenan Abosch Luisa Ellenbogen Marla Bark Dembitz Michael K. Goldberg Northbrook Public Library Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/4063438f5f07ce588375b8a7b569b4cb.pdf fbe81aac60801ef50abd5e8fa1222277 PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Integration Case Records Subject The topic of the resource American Civil Rights Movement Deerfield, Illinois Integration in the North Racial Integration Racial Segregation Description An account of the resource The records related to the Deerfield Integration Case of 1959 include books, DVDs, a VHS tape, newspaper clippings, correspondence, and meeting minutes. Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource Bulk Dates 1959-1968 Date Range 1955-2018 Relation A related resource Bob Gand Papers Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0001 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 40 Years Ago, Integration Battle Rocked Deerfield Description An account of the resource Draft Newspaper Article Creator An entity primarily responsible for making the resource Alberts, Marc Publisher An entity responsible for making the resource available Deerfield Review Date A point or period of time associated with an event in the lifecycle of the resource 10/21/1999 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0001.031.015 1999 Deerfield Integration Exhibition Adrien L. Ringuette African Americans Artist Bernard Scotch But Not Next Door Charles J. Caruso Civil Rights Civil Rights Movements Cross Burning David H. 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Mitchell Ku Klux Klan Lake Forest Illinois Land Condemnation Lauren Beth Gash Marc Alberts Mitchell Park New Jersey Newspaper Article North Shore Residents Association Park Referendum Progress Development Corporation Reporter Riverwoods Illinois St. Gregory Episcopal Church Theodor P. Repsholdt https://archives.deerfieldlibrary.org/files/original/b141dacc27aea984ad094667aaf1561f.pdf 53087b35ed83ef9a0825ba7fa21a7822 PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Integration Case Records Subject The topic of the resource American Civil Rights Movement Deerfield, Illinois Integration in the North Racial Integration Racial Segregation Description An account of the resource The records related to the Deerfield Integration Case of 1959 include books, DVDs, a VHS tape, newspaper clippings, correspondence, and meeting minutes. Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource Bulk Dates 1959-1968 Date Range 1955-2018 Relation A related resource Bob Gand Papers Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0001 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource A Moment in History: 40 Years Ago, Integration Battle Rocked Deerfield Description An account of the resource Newspaper Article Creator An entity primarily responsible for making the resource Alberts, Marc Publisher An entity responsible for making the resource available Deerfield Review Date A point or period of time associated with an event in the lifecycle of the resource 10/21/1999 Contributor An entity responsible for making contributions to the resource Dicker, Rob Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0001.031.016 1999 Deerfield Integration Exhibition Adrien L. 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Mitchell Ku Klux Klan Lake Forest Illinois Land Condemnation Lauren Beth Gash Marc Alberts Mitchell Park New Jersey Newspaper Article North Shore Residents Association Overt Racism Park Referendum Progress Development Corporation Reporter Riverwoods Illinois St. Gregory Episcopal Church Theodor P. Repsholdt https://archives.deerfieldlibrary.org/files/original/3ce4bf9c3e7401efe6375c691fecf16b.pdf 05aa966056971603a34a537e868b1735 PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Bob Gand Papers Description An account of the resource The records related to Bob Gand’s involvement with the Deerfield Citizens for Human Rights organization and the creation of the Deerfield Human Relations Commission. Digital Only Collection Creator An entity primarily responsible for making the resource Gand, Robert C. Source A related resource from which the described resource is derived Deerfield Integration Case Records Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1961-1963 Contributor An entity responsible for making contributions to the resource Deerfield Citizens for Human Rights Rights Information about rights held in and over the resource Deerfield Public Library Relation A related resource Deerfield Integration Case records Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0006 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource American Freedom of Residence Fund Golden Key Dinner Creator An entity primarily responsible for making the resource American Freedom of Residence Fund Source A related resource from which the described resource is derived Robert C. Gand Papers American Freedom of Residence Fund Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 05/24/1961 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0006.019 Description An account of the resource Invitation Abner J. Mikva American Freedom of Residence Fund Arthur G. Falls Benjamin J. Anderson Cecil A. 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Novik Morton Goldberg Mrs. Charles Beckett Mrs. David Rosenberg Mrs. Earl B. Dickerson Mrs. Elsworth Smith Mrs. George McGibbons Mrs. George Prince Mrs. George W. Reed Jr. Mrs. James Woods Mrs. Jewel Rogers Mrs. Jodie Bernstein Mrs. Julian Wilkins Mrs. Kenneth I. Russ Mrs. Leon Dickman Mrs. Leonard Horwich Mrs. Leslie Pennington Mrs. Lester Dugas Mrs. Louis Martin Mrs. Millard Robbin Mrs. Oneida Cockrell Mrs. Oscar Brown Mrs. P.C. Williams Mrs. Randall Hilton Mrs. Robert Lifton Mrs. Walter Kowe Mrs. William H. Scheide Mrs. Wilmarth Ickes N.O. Calloway Nathan Schwartz Norman Glick Norman Thomas Oscar Brown Jr. Patrick F. Crowley Paul V. Berggren Percy Julian Ralph Helstein Ray Gibbons Richard A. Meyer Robert A. Haber Robert Cleland Robert R. Nathan Robert R. Taylor Ross Allen Weston Roy Wilkins Russell Baker Samuel Levin Samuel Smith Saul Bellow T.M.R. Howard Theodore Jones United Automobile Workers of America AFL-CIO Victor Reuther Victor Reysa Walker A. Jensen Walker Smith Wells D. Burnette Welton Taylor William H. Oliver William J. Tullar William J. Vanden Heuvel William Kruskal Willoughby Abner https://archives.deerfieldlibrary.org/files/original/576d0497582e4742552a11d766b7c568.pdf c7d41895354c9a84d2a7f6620dd7c5db PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Integration Case Records Subject The topic of the resource American Civil Rights Movement Deerfield, Illinois Integration in the North Racial Integration Racial Segregation Description An account of the resource The records related to the Deerfield Integration Case of 1959 include books, DVDs, a VHS tape, newspaper clippings, correspondence, and meeting minutes. Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource Bulk Dates 1959-1968 Date Range 1955-2018 Relation A related resource Bob Gand Papers Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0001 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Want to Do Something Concrete for Brotherhood? Description An account of the resource Memo Copy Creator An entity primarily responsible for making the resource American Freedom of Residence Fund Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0001.002.002 American Freedom of Residence Fund Charles Benton Chicago Illinois David H. McAlpin Jr. Deerfield Illinois Deerfield Integration Lawsuits Deerfield Park District Deerfield Park District Board of Directors Donald S. Frey Dorothy S. Norman Edward L. Greenfield Eleanor Israel Eleanor Roosevelt Elizabeth Freund Frank McCallister Gene Phillips Housing Integration James A. Pike James Farmer Jonas H. Slator Lisa Howard Modern Community Developers Inc. N.O. Calloway Norman Thomas Oscar Brown Jr. Paul V. Berggren Progress Development Corporation Ray Gibbons Samuel R. Pierce Wells D. Burnette William J. Vanden Heuvel