10 10 3233 https://archives.deerfieldlibrary.org/files/original/caabd305dd52a10c8a866c40a6526dd8.pdf 38813838af55b2382cbe4f196feeedc2 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes April 20, 2016 1. ROLL CALL AND CALL TO ORDER Mr. Ron Simon called the meeting to order at 7:04pm., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board members: Ron Simon - President, Seth Schriftman - Treasurer, Ken Abosch Secretary, Michael Goldberg, Howard Handler, Jean Reuther and Maureen Wener Village Liaison, Bill Seiden, arrived at 8:20 p.m. Staff: Amy Falasz-Peterson - Director, Kelly DeCorrevont - Business Manager 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. APPROVAL OF MINUTES a. March 16, 2016 Regular Meeting MOTION: Mr. Mike Goldberg made a motion to accept the regular meeting minutes, seconded by Ms. Jean Reuther. Vote: 7 yes- Ron Simon, Seth Schriftman, Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. b. March 16, 2016 Memorials Committee Meeting MOTION: Ms. Maureen Wener made a motion to accept the memorials committee meeting minutes, seconded by Mr. Goldberg. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Michael Goldberg, Jean Reuther and Maureen Wener. 1 Abstaining- Howard Handler. The motion was approved. 4. CONSENT AGENDA ADOPTION a. Financials: Balance sheet, Revenues and Expenses and Quarterly Investments Reports There was Board conversation pertaining to the formatting of the financial reports. Specifically, the Board had asked staff to include the work 'subtotal' on the Check Approval List to clarify the cells. The Business Manager discussed how they are still working on improving the formatting of the financial reports. MOTION: Mr. Goldberg made a motion to approve the consent agenda, seconded by Mr. Ken Abosch. Vote: 7 yes- Ron Simon, Seth Schriftman, Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. 5. TREASURER REPORT a. List of checks and payments for approval (ACTION) �Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: $ 159.17 -Petty cash checks 519 through 524, Bank Financial $ 462.36 -Electronic payments, WinTrust $71,584.35 -AP Checks 1199 through 1279, WinTrust $72.205.88 The total amount presented for approval was There was Board conversation pertaining to the Treasurer Report. Mr. Howard Handler asked for an explanation of the ACH and Petty Cash details. The difference between the different types of payments was explained. MOTION: Mr. Goldberg made a motion to approve the list of checks and payments, seconded by Mr. Abosch. Vote: 7 yes- Ron Simon, Seth Schriftman, Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. 6. LIBRARY DIRECTOR REPORT a. Highlights from Director's written report The Library Director, Ms. Amy Falasz-Peterson thanked the Board again for the food and company on National Library Workers Day on Tuesday, April 12. Ms. Falasz-Peterson mentioned how the library continues to promote using social media. The library Instagram account has shown an increase in user activity and exposure. b. Fourth of July Parade Discussion of Potential Giveaways The Board discussed having a presence at the Fourth of July parade is important. The parade route has changed and it is not going by the library on Waukegan Road. The Board decided to close the library on the Fourth of July because water and public restrooms will be available in the park. The Board discussed potential giveaways and thought to do a laminated bookmark with a coupon on the back along with hours and information to distribute. Stickers, pens and candy were also mentioned as potential giveaways. The staff will order giveaways that can be reused for other events after the Fourth of July Parade. 7. OLD BUSINESS a. Strategic Planning Update Ms. Falasz-Peterson said that the survey portion has been completed. The residents surveyed were overall satisfied with the library. The survey revealed positive comments regarding our current staff. The Board discussed moving the May board meeting to 6 p.m. to have Ms. Fletcher share some of the survey information. b. Board Election Slate Presentation Ms. Falasz-Peterson shared the names of the board members who expressed interest in an office in the board packet. Mr. Simon reminded that the Board will vote at the May meeting. c. Memorials Committee Report �Mr. Simon reported on the last Memorials Committee meeting regarding the "Giving Tree" project. 8. NEW BUSINESS a. Banned Patron Discussion Ms. Falasz-Peterson recommended banning the patron for a period of time due to theft of multiple DVDs which was confirmed through camera recordings. Mr. Goldberg spoke about when the library first installed the cameras. The Board decided to ban the patron for three months effective at the board meeting. MOTION: Mr. Abosch made a motion to ban the patron for three months effective 4/20/16 seconded by Ms. Reuther. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. 1 no- Michael Goldberg. The motion was approved. b. Resolution to Adopt Non-Resident Fee Cards for 2016 (ACTION) Mr. Simon stated that the resolution to adopt non-resident fee cards is an annual agenda item. MOTION: Mr. Goldberg made a motion to adopt the 2016 Non-Resident Fee Cards, seconded by Mr. Schriftman. Vote: 7 yes- Ron Simon, Seth Schriftman, Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. c. Director Compensation Tool Mr. Simon discussed the director compensation tool and passed it out tonight. Each board member will take it home to review and rate the director. In May, the Board will discuss the Director's salary and progress towards her goals. The board will approve the final recommendation in June. Mr. Abosch discussed the details regarding the tool and rating scale and encourages comments. Mr. Simon said it's the most important part for the board to support the library director. The Director's Quarterly Self-Assessment will be included in the packet next month. 9. VILLAGE LIAISON REPORT Mr. Bill Seiden provided an update of the Village Board activities. 10. Executive Sessions 5 ILCS 120/2 c (21) Semi - Annual Review of Historical Minutes both written and recorded of previous meetings held in Executive Session At 8:45 p.m., Mr. Handler motioned to move into Executive Session for the Semi-Annual Review of Historical Minutes of Executive Sessions. Mr. Abosch seconded. All members voted yes. At 8:59 p.m., Mr. Goldberg motioned to return to Open Meeting. Mr. Schriftman seconded. All members voted yes. 11. ADJOURNMENT At 9:01, there being no further business, Mr. Goldberg made a motion to adjourn, seconded by Mr. Schriftman. The motion was approved and the meeting was adjourned. �Ken Abosch, Secretary Minutes approved by the Board on Ifkj /^, 2o(£ � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- April 20, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 04/20/2016 Contributor An entity responsible for making contributions to the resource Simon, Ronald Schriftman, Seth Goldberg, Michael Handler, Howard Reuther, Jean Wener, Maureen Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.813 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Maureen Wener Michael K. Goldberg Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/8102f0bf9f351756c63478e0c2a30e22.pdf fc621dcd7ce86d5d013faab2ac80af5e PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes May 18, 2016 1. ROLL CALL AND CALL TO ORDER Mr. Ron Simon called the meeting to order at 6:05 pm., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Ron Simon - President, Seth Schriftman - Treasurer, Ken Abosch Secretary, Howard Handler, Jean Reuther and Maureen Wener Absent: Michael Goldberg Staff: Amy Falasz-Peterson, Library Director and Kelly DeCorrevont, Business Manager. Also attending were Strategic Planning Consultants Donna Fletcher and Larry Hammond. Mr. Bill Seiden arrived at 6:47 p.m. a. Election of new officers MOTION: Mr. Simon made a motion to accept the slate of new officers, seconded by Mr. Seth Schriftman. The slate of officers is: Maureen Wener, President, Ken Abosch, Secretary and Seth Schriftman, Treasurer. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. Mr. Ken Abosch thanked Mr. Simon for his years as Board President and many years of service. Mr. Schriftman thanked Mr. Simon and Mr. Abosch for their continued support and years of service. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. PRESENTATION BY DONNA FLETCHER ON STRATEGIC PLANNING Strategic Planning Consultant Donna Fletcher and Larry Hammond presented an update on the library's strategic planning process. They discovered that 87% of the telephone survey respondents use the library. Smith Research had conducted the telephone survey and for the most part, the community was represented in the sample. Seniors were slightly underrepresented. Survey responders indicated a high usage of the library's website and the library's Wi-Fi while working and studying in the library. Ms. Jean Reuther asked about the descriptions of Freegal, Zinio, Hoopla and Ms. Amy Falasz-Peterson explained each of them. Deerfield was ranked fourth in satisfaction among 19 Illinois libraries that Ms. Fletcher and Mr. Hammond had previously surveyed. They found that the staff helpfulness of staff scored high. The library also received outstanding ratings for study rooms, meeting rooms and DVDs / Blu-rays. Fifty percent of survey respondents among the ages of 18-44 want to see a Maker Space at the library. While the results were very positive, the Library wants to continue to improve its services. There is a strong interest for more programs as the programs fill fast. Parents and grandparents show high interest in programs. �Mr. Simon asked if the consultants were surprised about our rating regarding best-sellers adult rating which didn't score as high as other areas. The consultants indicated some surprise. Ms. Maureen Wener asked what the next steps are for the board. Ms. Fletcher indicated that the staff management team has come up with some strategic initiatives and then will work on suggested potential activities. Ms. Fletcher asked the Board to consider all the information that she shared and email suggested comments to Ms. Falasz-Peterson who will pass them on to her. Ms. Fletcher asked that the Board share these comments by Wednesday, May 25, 2016. Ms. Wener thanked Ms. Fletcher and Mr. Hammond for their time. 4. APPROVAL OF MINUTES a. April 20, 2016 Regular Meeting MOTION: Mr. Simon made a motion to approve the regular meeting minutes, seconded by Ms. Reuther. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. b. April 20, 2016 Executive Session Meeting - postpone to next meeting. 5. CONSENT AGENDA ADOPTION a. Financials: Balance sheet, Revenues and Expenses MOTION: Mr. Schriftman made a motion to approve the consent agenda, seconded by Mr. Simon. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. 6. TREASURER REPORT a. List of checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Petty cash check 525, Bank Financial $ 16.00 -Electronic payments, WinTrust $ 219.61 -AP Checks 1280 through 1332 & 2 ACHs, WinTrust $160,537.25 The total amount presented for approval $160,772.86 MOTION: Ms. Wener made a motion to approve the list of checks and payments, seconded by Mr. Handler. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. 7. VILLAGE LIAISON REPORT Bill Seiden gave a Village Update. 8. LIBRARY DIRECTOR REPORT a. Art Fair Preview Information �This year, Art Fair Preview will be held on Friday June 3, 2016 from 6-8 p.m. at Village Hall. When staff receives the invitation, they will forward it to the Board members. b. Fourth of July Parade Giveaways Ms. Falasz-Peterson asked for further direction on the parade giveaways. Staff found a possible keychain and patriotic candy. She asked for further direction on what information we would include on the bookmarks. After some discussion, the Board asked staff to create an eye catching bookmark to pass out at the parade. 9. OLD BUSINESS ^Vori&il a. Recommendation to not release to the public closed minutes as reviewed at the April 20 meeting. (ACTION) MOTION: Mr. Schriftman made a motion to not release to the public closed minutes as reviewed at the April 20 meeting. Mr. Simon seconded the motion. Vote: 5 yes- Ron Simon, Seth Schriftman, Ken Abosch, Jean Reuther and Maureen Wener. 1 noHoward Handler. The motion was approved. 10. NEW BUSINESS a. Move December Board Meeting to December 14, 2016 (ACTION) MOTION: Mr. Abosch made a motion to move the December Board Meeting to December 14, 2016, seconded by Mr. Schriftman. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. 11. Executive Sessions 5 ILCS 120/to discuss personnel matters Mr. Abosch moved to move to Executive Session to discuss personnel matters, seconded by Mr. Schriftman at 7:49 p.m. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. 12. ADJOURNMENT Mr. Abosch moved to close the meeting at 8:58 p.m., seconded by Ms. Reuther. Vote: 6 yes- Ron Simon, Seth Schriftman, Ken Abosch, Howard Handler, Jean Reuther and Maureen Wener. The motion was approved. Ken Abosch, Secretary Minutes approved by the Board on 3-0 ^ 7<Q f£> � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- May 18, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 05/18/2016 Contributor An entity responsible for making contributions to the resource Simon, Ronald Schriftman, Seth Handler, Howard Reuther, Jean Wener, Maureen Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.814 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Maureen Wener Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/efed8ddd152c71a76fde2ab1e7f1237e.pdf ac876bf407748b97b1869e6580518055 PDF Text Text Deerfield Public Library Board of Trustees Memorial Committee Meeting Minutes June 21, 2016 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 7 p.m., in the Library Boardroom, 920 Waukegan Road, Deerfield, IL by Committee Chair Ron Simon Present Board members: Ron Simon, Michael Goldberg, and Maureen Wener Staff: Library Director Amy Falasz-Peterson 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE No request to address the Board. 3. OLD BUSINESS a. Discussion of possible honorees for Giving Tree Mr. Simon opened the discussion regarding the document that Ms. Judy Hoffman, Outreach Coordinator, created. This document included possible names to include in the inaugural leaves. Mr. Simon pointed out that the point of having a tree was for growth and the hope of the committee is that it will continue to grow. Therefore, it might not be totally necessary to have the tree leaves filled up right away. Ms. Maureen Wener stated that she thinks it's important to be consistent and therefore, all the people included on the tree leaves should have a nomination form on file. Mr. Mike Goldberg suggested that staff "interview" nominees and that interview becomes part of the historical information. Mr. Goldberg felt it was important to have some information as to why the people were being honored. Mr. Goldberg also stated that it was perfectly acceptable to have four names in the first round that were noncontroversial and then the process of nomination and honoring individuals will happen organically. Mr. Simon reminded the committee that this was started as a way to honor present and future boards. It wasn't necessarily meant to honor individuals who had contributed in the past. In many instances, those individuals have already been honored with a plaque on the basement wall. Ms. Amy Falasz-Peterson stated that Ms. Hoffman will create a spreadsheet with the names, terms of service, and possible offices for past board members. She will be working on this in August, which is a typically slow month for her. Ms. Wener asked Ms. Falasz-Peterson to encourage staff participation and nomination. Ms. Falasz-Peterson will discuss this at the August staff meeting. Mr. Simon will report at the July meeting. Mr. Simon asked committee members and library staff to begin researching and submitting the appropriate nomination forms. 4. ADJOURNMENT At 7:50 p.m., there being no further business, Mr. Simon adjourned the committee meeting. Page 1 of 2 �Deerfield Public Library Board of Trustees Memorials Committee Meeting June 21, 2016 Ken Abosch, Secretary Minutes approved by the Board on -jo(y zo, Zq/I Page 2 of 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Memorials Committee Meeting Minutes -- June 21, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 06/21/2016 Contributor An entity responsible for making contributions to the resource Simon, Ronald Goldberg, Michael Wener, Maureen Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.815 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Maureen Wener Michael K. Goldberg Ronald Simon https://archives.deerfieldlibrary.org/files/original/256955888286152846cb353ee561826a.pdf 07d6ed45c790e151e454891ccc3a8ecf PDF Text Text At 8:45 p.m.; Mr. Handler made a motion to move into Executive Session for the semi-annual review of historical minutes both written and recorded of previous minutes held in Executive Session, Mr. Abosch seconded the motion. All members voted yes. Mr. Simon opened the meeting for discussion of the review of the closed minutes. Mr. Handler distributed an excerpt of the statute. The handout read as, "5 ILCS 120/2.06(d) Each public body shall periodically, but no less than semi-annually, meet to review minutes of all closed meeting. At such meetings a determination shall be made, and report in an open session that (:) (1) The need for confidentiality still exists as to all or part of those minutes or (2) That the minutes or portions thereof no longer require confidential treatment and are available for public inspection." Mr. Handler expressed his concern that the minutes should be made available. Mr. Abosch pointed out that the advice of the library's attorney was to keep them closed. Mr. Handler pointed out that he felt that the library attorney was dictating policy and not giving legal advice. All Board Members reviewed the closed session minutes. Mr. Handler stated that the benefit for releasing the closed session minutes is transparency for the taxpayers. He feels that it is important that the library be transparent to our patrons. Mr. Abosch stated that the board will report in open session that the board would like to keep the closed minutes closed. MOTION: Mr. Goldberg made a motion to return to Open Session, seconded by Mr. Schriftman. Vote: 7 yes- Ron Simon, Seth Schriftman, Ken Abosch, Michael Goldberg, Howard Handler, Jean Reuther, and Maureen Wener. The motion was approved. Ken Abosch, Secretary ->JnJ (y Date Approved / � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Partial Board Meeting Minutes -- June 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 06/2016 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.816 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees https://archives.deerfieldlibrary.org/files/original/d5134b4c1ef8e56557b2df051c04b75f.pdf a8122f50cdd055e5f0745a7544d3299e PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Agenda July 20, 2016 1. ROLL CALL AND CALL TO ORDER Ms. Maureen Wener called the meeting to order at 6:10 pm., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Ken Abosch - Secretary, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg Absent: Seth Schriftman - Treasurer Staff: Amy Falasz-Peterson, Library Director and Kelly DeCorrevont, Business Manager Mr. Ken Abosch arrived at 6:45 pm. Mr. Bill Seiden arrived at 6:49 pm. Mr. Mike Goldberg arrived at 7:14 pm. Ms. Maureen Wener passed out a Tool for Trustees worksheet for reference purposes for all board members. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. APPROVAL OF MINUTES a. April 20, 2016 Executive Session Meeting MOTION: Mr. Ron Simon made a motion to approve the Executive Session meeting minutes, seconded by Ms. Jean Reuther, with the addition of the word "historical". Vote: 4 yes- Maureen Wener, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. b. May 18, 2016 Regular Meeting MOTION: Mr. Howard Handler made a motion to approve the regular meeting minutes, seconded by Mr. Simon. Vote: 4 yes- Maureen Wener, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. c. June 21, 2016 Memorials Committee Meeting MOTION: Mr. Simon made a motion to approve the regular meeting minutes, seconded by Ms. Wener. Vote: 3 yes- Maureen Wener, Jean Reuther and Ron Simon. The motion was approved. Howard Handler - Abstained 4. CONSENT AGENDA ADOPTION �a. May Financials: Balance sheet, Revenues and Expenses MOTION: Mr. Handler made a motion to approve the May Financials, seconded by Mr. Simon. Vote: 4 yes- Maureen Wener, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. b. June Financials: Balance sheet, Revenues and Expenses, Quarterly Investment Report MOTION: Ms. Wener made a motion to approve the June Financials, seconded by Mr. Simon. Vote: 4 yes- Maureen Wener, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. 5. TREASURER REPORT a. List of June checks and payments for approval (ACTION) Ms. Wener presented the outstanding list of checks to be approved for payment, which included: $ 153.48 -Petty Cash Checks 526-531, Bank Financial $178,651.87 -AP Checks 1333 through 1402 & 2 ACHs, WinTrust $178,805.35 The total amount presented for approval MOTION: Ms. Reuther made a motion to approve the list of checks and payments, seconded by Mr. Simon. Vote: 4 yes- Maureen Wener, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. b. List of July checks and payments for approval (ACTION) Ms. Wener presented the outstanding list of checks to be approved for payment, which included: $ 197.12 -Petty Cash Check 532-537, Bank Financial $ 223.98 -Electronic payments, WinTrust -AP Checks 1403 through 1458, WinTrust $ 72,974.20 The total amount presented for approval $ 73,395.30 MOTION: Ms. Wener made a motion to approve the list of checks and payments, seconded by Mr. Handler. Vote: 4 yes- Maureen Wener, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. 6. APPOINT BOARD COMMITTEES Ms. Wener appointed committees. Staff will update the Committee assignments and distribute the updated list. �7. COMMITTEE REPORT a. Memorials Committee Mr. Simon reported on the June 21 Memorials Committee Meeting. The committee discussed the Giving Tree and possible names. Library staff will complete a list of previous board members and officers. The Committee would like to start small and encourage community participation. Mr. Handler suggested a Pioneer Press Search to see if there was information about any board members. Ms. Wener thanked Mr. Simon for the update. 8. VILLAGE LIAISON REPORT Mr. Bill Seiden gave a Village Update. 9. LIBRARY DIRECTOR REPORT a. Audit Update Ms. Amy Falasz-Peterson discussed the Library's 2015 Audit. According to the auditors, we had a clean audit and under new business, it will be recommended for approval. Ms. Falasz-Peterson reported on several staffing changes. A few staff members have moved on to full time positions from their part time positions here at the library. Staff enthusiastically embraced the Pokemon Go craze and became a Poke Stop. Staff had fun participating as well. 10. OLD BUSINESS a. Strategic Plan Update We will be meeting with Donna Fletcher on August 30 at 6:00 pm. We are in the final stages on the plan. Ms. Falasz-Peterson stated that the library will email the plan to the Board one week prior to the August 30th Special Board Meeting. Ms. Wener stressed the importance of the Board to review the Strategic Plan. 11. EXECUTIVE SESSION 5 ILCS 120/2 c 1 to discuss the compensation of the Library Director This will be moved to a later point in the agenda. 12. NEW BUSINESS a. Acceptance of Audit (ACTION) MOTION: Mr. Handler made a motion to accept the 2015 Library Audit, seconded by Mr. Abosch. Vote: 6 yes- Maureen Wener, Ken Abosch, Mike Goldberg, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. b. Insurance Renewal (ACTION) �MOTION: Mr. Simon made a motion to approve the Insurance Renewal with Hanover, except for Cyber Insurance, seconded by Mr. Abosch. Vote: 6 yes- Maureen Wener, Ken Abosch, Mike Goldberg, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. c. Recommended Continuation of Patron Ban (ACTION) Ms. Falasz-Peterson discussed the recommendation of continuing the patron ban. The Board agrees to continue the ban for another year. Mr. Simon thanked Ms. Falasz-Peterson for the specific research of this patron ban. MOTION: Mr. Goldberg made a motion to accept the recommended continuation of Patron Ban, seconded by Ms. Reuther. Vote: 6 yes- Maureen Wener, Ken Abosch, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. 13. EXECUTIVE SESSION 5 ILCS 120/2 c 1 to discuss the compensation of the Library Director MOTION: Ms. Wener made a motion to move into Executive Session to discuss compensation of the Library Director, seconded by Mr. Ken Abosch at 7:25 p.m. Vote: 6 yes- Maureen Wener, Ken Abosch, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. Mr. Goldberg made a motion to close the Executive Session at 8:21 p.m., seconded by Mr. Simon. Vote: 6 yes- Maureen Wener, Ken Abosch, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. Mr. Abosch moved that Amy Falasz-Peterson's base salary be increased by an annualized amount of 5% pro-rated from July 1st 2016 to April 30th 2017, that Amy's salary effective date become May 1st on a going forward basis, and that Amy Falasz-Peterson also receive a $7,000 lump sum bonus payment for her performance against her goals in 2016, seconded by Mr. Goldberg. Vote: 6 yes- Maureen Wener, Ken Abosch, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. 14. ADJOURNMENT Mr. Goldberg moved to close the meeting at 8:26 p.m., seconded by Ms. Wener. Vote: 6 yes- Maureen Wener, Ken Abosch, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. �Ken Abosch, Secretary Minutes approved by the Board on � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- July 20, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 07/20/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Handler, Howard Reuther, Jean Simon, Ronald Goldberg, Michael Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.817 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Maureen Wener Michael K. Goldberg Ronald Simon https://archives.deerfieldlibrary.org/files/original/dc36ad47b282ea35f83bfa4cb5b42581.pdf 74730999ebec0b5bb82b895ed5e3a5a9 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes August 17, 2016 1. ROLL CALL AND CALL TO ORDER Mr. Ken Abosch called the meeting to order at 7:01 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Ken Abosch - Secretary, Seth Schriftman - Treasurer, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg Absent: Maureen Wener- President Staff: Amy Falasz-Peterson, Library Director and Kelly DeCorrevont, Business Manager Guest: Kyle Stone, Community Resident 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE Mr. Abosch welcomed Mr. Stone and thanked him for his interest in the Library. Mr. Stone introduced himself and expressed his interest in becoming more involved with the Deerfield community. 3. APPROVAL OF MINUTES a. May 18, 2016 Executive Session Meeting MOTION: Mr. Ron Simon made a motion to approve the Executive Session meeting minutes, seconded by Mr. Howard Handler. Vote: 6 yes- Ken Abosch, Seth Schriftman, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. b. July 20, 2016 Regular Meeting MOTION: Mr. Mike Goldberg made a motion to approve the Regular Meeting Minutes, seconded by Mr. Simon. Vote: 6 yes- Ken Abosch, Seth Schriftman, Howard Handler, Jean Reuther, Ron Simon, and Mike Goldberg. The motion was approved. c. July 20, 2016 Executive Session Meeting MOTION: Mr. Goldberg made a motion to approve the Executive Session Meeting Minutes, seconded by Ms. Jean Reuther. Vote: 6 yes- Ken Abosch, Seth Schriftman, Howard Handler, Jean Reuther, Ron Simon, and Mike Goldberg. The motion was approved. 4. CONSENT AGENDA ADOPTION a. July Financials: Revenues and Expenses Mr. Seth Schriftman asked a clarification question about the Balance Sheet. Ms. Kelly DeCorrevont will review and present the clarified July Balance Sheet at the September meeting. Ms. DeCorrevont explained the category title account numbers that are on the Balance Sheet. MOTION: Mr. Schriftman made a motion to approval the July Financials with the exception of the Balance Sheet, seconded by Mr. Goldberg. Vote: 6 yes- Ken Abosch, Seth Schriftman, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. �5. TREASURER REPORT a. List of August checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Petty Cash Checks 538-542, Bank Financial -Electronic Payments, 3 ACHs, WinTrust -AP Checks 1459 through 1530, 2 ACHs, WinTrust The total amount presented for approval $ 129.25 $ 228.12 $75,250.67 $75,608.04 MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Ms. Reuther. Vote: 6 yes- Ken Abosch, Seth Schriftman, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. Mr. Schriftman provided a Finance Committee update. The first Finance Committee Meeting is scheduled for Monday, August 29 at 7 p.m. to discuss the draft of the FY2017 Budget. Staff will send out a 2017 Draft Budget Document to the Finance Committee members prior to the Finance Committee Meeting. Additionally, staff will present a draft Fund Balance Policy for General Operating and Reserve accounts at the Committee Meeting. Mr. Schriftman reminded the entire board that they are welcome to attend. Mr. Handler reminded board members that they are all welcome to attend the Policy Committee Meeting scheduled for Tuesday, September 6 at 6 p.m. 6. VILLAGE LIAISON REPORT Ms. Falasz-Peterson provided a Village Update in Mr. Seiden's absence. 7. LIBRARY DIRECTOR REPORT a. Building Update Ms. Falasz-Peterson reminded the board of the following Special Meetings: Finance Committee August 29, Strategic Plan on August 30 and Policy Committee on September 6. The Deerfield Fine Arts Commission (DFAC) will host their reception of the pieces selected for this year at the Library on Tuesday, September 20 from 6-8 p.m. The annual Illinois Library Association (ILA) conference is scheduled for October 18-20 in Rosemont, IL. The library staff is scheduled to be at the Farmer's Market on August 27. The Library has started the Veteran's Coat Drive until the end of September in the Lobby. The Rotary Coat collection will also be in the lobby and will begin in October. Summer Reading final statistics are still being tabulated. However, staff knows which school won the DPL Cup. It will be announced next week. This friendly competition started three years ago for the school that has the most participants for summer reading. Ms. Falasz-Peterson reported on the building progress regarding the flood damage from the end of July. The Library had water coming in over the foundation wall. Staff is working with the Village to see if there is something with the sewers. The Police Department took in water in their basement as well. We are working with an electrician to see if we should be replacing the electrical switch and potentially moving the electrical gear from the basement. Mr. Handler suggested contacting a civil engineer that may be able to help with the problem. Mr. Handler will forward the contact information for Daniel Creaney. Ms. Falasz-Peterson thanked Mr. Handler for the information. �Mr. Abosch added when the Village Hall expanded, there was an easement agreement between the Library and the Village. Mr. Simon added that he may have some historical information on this. Ms. Reuther asked about the recent Chicago Tribune article about the lead found in a Highland Park library fixture. Ms. Falasz-Peterson will follow up with maintenance staff about lead testing here at the Library. Mr. Handler asked for some more clarification on the Northwest Quadrant Committee. Ms. FalaszPeterson reported that this is a group made up of the stakeholders in this area, the Library, Village, Church, Park District and Local Businesses. The group has met to discuss improving the parking and walkability of the area. The group will present their findings to the Village at a meeting on Tuesday, September 6 at 7 p.m. Ms. Reuther shared an experience she had recently getting out of her car and another car was going the wrong way in the parking lot. Mr. Abosch mentioned that during the renovation project we spent time on the flow of traffic, as well as safety, around the Library. Mr. Simon asked if Judy Hoffman had completed the list of previous board members. Ms. FalaszPeterson stated that she is still working on it. 8. OLD BUSINESS a. Strategic Plan Update Ms. Falasz-Peterson sent out a final draft of the plan today in preparation for discussion at the August 30 Special Meeting. 9. NEW BUSINESS 10. ADJOURNMENT Mr. Goldberg moved to close the meeting at 7:46 p.m., seconded by Ms. Reuther. Vote: 6 yes- Ken Abosch, Seth Schriftman, Howard Handler, Jean Reuther, Ron Simon and Mike Goldberg. The motion was approved. Upcoming Board meetings: September 21, October 19 Ken Abosch, Secretary Minutes approved by the Board on i W\\a � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- August 17, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 08/17/2016 Contributor An entity responsible for making contributions to the resource Schriftman, Seth Handler, Howard Reuther, Jean Simon, Ronald Goldberg, Michael Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.818 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Michael K. Goldberg Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/39ee16a3859eea4f63e34ddd9fd439c0.pdf 39db307652457ab62a89953c76ba5828 PDF Text Text Deerfield Public Library Board of Trustees Finance Committee Meeting Minutes August 29, 2016 1. ROLL CALL AND CALL TO ORDER Mr. Seth Schriftman called the meeting to order at 7:03 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener-President, Seth Schriftman - Treasurer, Ken Abosch Secretary Staff: Amy Falasz-Peterson, Library Director, Kelly DeCorrevont, Business Manager 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD 3. NEW BUSINESS a. Discussion of FY 2017 Working Budget Draft Mr. Schriftman discussed the specific line items on the FY 2017 Budget Worksheet. The Committee reviewed each line item of the budget and had a chance to ask questions, ask for additional research or clarification and to make suggestions on changes. Ms. Amy Falasz-Peterson stated that the managers had met to review their budgets and offer input on the FY 2017 budget line items. Additionally, management reviewed the proposed strategic plan to begin allocating resources for upcoming projects. Mr. Schriftman discussed the personnel lines items on the draft budget. Mr. Ken Abosch wanted to be sure that the budget accounts for adequate increases in health insurance benefits for 2017. Ms. Falasz-Peterson reported that she and Ms. DeCorrevont will be attending a 2017 health insurance meeting on September 7. Ms. Falasz-Peterson reported on the reallocation of funds in the Outreach program lines and reallocation of funds for the IT/Automation line items. Ms. Falasz-Peterson stressed that the Building Maintenance will have an increase as we look at including a Building Maintenance Plan. Mr. Abosch stated that the Materials budget looks to be in line with the Standards for Illinois Public Libraries requirement of a 12% allocation of the budget for collections. The first reading and discussion of the FY 2017 Budget for the entire board will take place at the September Regular Board Meeting on September 21, 2016. The Finance Committee will review feedback from the September Board Meeting at the next Finance Committee Meeting on October 6, 2016 at 6:30 p.m., pending library staff confirmation of the date and time. The second and final reading of the FY 2017 Budget will occur at the October Regular Board Meeting on October 19, 2016. The budget will be presented to Village after the October meeting. The Village has a Budget Hearing scheduled for November 7. �b. Presentation of Fund Balance Policy Draft Mr. Schriftman discussed the Fund Balance Policy Draft. Ms. Falasz-Peterson stated that this was a "best management" practice that was brought up to her when she started by the previous Business Manager. Ms. DeCorrevont has drafted a policy based on local policies. Ms. Wener asked why the Library would want to build up our Reserve Accounts. Ms. DeCorrevont answered that this is generally a best practice and would help the Library keep the doors open in case there was a significant delay in property tax distributions. Mr. Abosch indicated that he would be more comfortable if we were to raise the goal of the Capital Reserve fund balance to 75% of the budget. He reminded the committee that this money would be used for major building improvements and that something like a new HVAC system could potentially cost over a million dollars. The committee recommended that the staff make the changes discussed in the meeting and have a revised draft to present at the next Finance Committee meeting. 3. ADJOURNMENT Mr. Schriftman moved to close the meeting at 8:15 p.m., seconded by Mr. Abosch. Upcoming Board meetings: September 21 Ken Abosch, Secretary Minutes approved by the Board on � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Finance Committee Meeting Minutes -- August 29, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 08/29/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.819 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Kenan Abosch Maureen Wener Seth Schriftman https://archives.deerfieldlibrary.org/files/original/6814e49c07d947d4387736449ae54264.pdf cbec21e71c52927ae3fa0af869e4d46b PDF Text Text Deerfield Public Library Board of Trustees Special Meeting Minutes August 30, 2016 1. ROLL CALL AND CALL TO ORDER Ms. Maureen Wener called the meeting to order at 6:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman - Treasurer, Ken Abosch Secretary, Ron Simon, Jean Reuther Staff: Amy Falasz-Peterson, Library Director, Kelly DeCorrevont, Business Manager, Claire Steiner, Head of Adult Services, Meg Anthony, Head of Youth Services, Tom Owen, Head of IT, Pam Skittino, Head of Support Services, Judy Hoffman, Outreach Coordinator Donna Fletcher-Strategic Plan Consultant Absent: Mike Goldberg Mr. Howard Handler arrived at 6:05 p.m. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD 3. PRESENTATION AND APPROVAL OF STRATEGIC PLAN (Action) Ms. Wener welcomed Ms. Donna Fletcher and thanked her for her work on the Library's Strategic Plan. Ms. Fletcher gave an introduction about the overall strategic planning process and reminded the Board of some key survey findings, 87% of residents surveyed use the library. Ms. Jean Reuther asked for clarification regarding key stakeholders. Ms. Amy Falasz-Peterson clarified that the key stakeholders are community members that are involved in some way in the community and they may or may not be library users. Ms. Falasz-Peterson explained that key staff met three times with the Strategic Plan Consultant. The staff met several other times as a group as well to brainstorm and review library trends and survey results. Mr. Ken Abosch asked for clarification regarding the Mission and Vison Statement. Ms. FalaszPeterson reported that the staff updated the Vision Statement based on the discussion generated in the planning meetings. It is presented as a draft. Mr. Ron Simon stated that he liked the new Vision Statement. It was suggested to remove the word "Deerfield" on the Vision Statement. Ms. Fletcher discussed the Strategic Initiative A. Ms. Steiner explained how relocating the Media Desk to the front of the library would increase staff visibility by adding another access point for service and reference. Ms. Reuther mentioned how helpful this would be for patrons with disabilities. Mr. Handler asked about the "customized bundles". Ms. Steiner gave explanations and examples for a Library Concierge service. Ms. Falasz-Peterson discussed how we could enhance access points. Ms. Steiner explained decrease hold times. Mr. Handler explained how the DPL is rated above average in terms of the survey results. Ms. Reuther commented on the Deerfield Review and how she hadn't noticed that the Library has activities listed in there. Staff will investigate. Mr. Seth Schriftman discussed the importance of our family and youth programming. Ms. Meg Anthony explained we have very high demand in programming. We are currently operating at �maximum capacity in regards to staffing. Mr. Handler commented on his experience as a parent in a family in which both parents work. He suggested that there be more options for evening programs for working parents. Ms. Anthony discussed how the Library tried a "Pajama Program" for several months. It was the lowest attended Story Time because parents felt they didn't want to leave the house once they were home. Both Ms. Anthony and Ms. Steiner commented on providing programming surveys to patrons who attend programs. Ms. Wener suggested possible blank cards for patrons to fill out after programs. E-newsletters are email communications monthly for Youth, Adult, and Library Wide. Mr. Simon discussed how challenging the population is for the Youth Department. Mr. Simon wants staff to keep the board update with alternatives and explanations. Mr. Abosch asked how we can better market our programs to our community. Mr. Abosch asked if this is a trend specific to Deerfield or do most libraries experience this. Ms. Falasz-Peterson reported that in her experience, marketing of library services and programs is always something to improve upon. Ms. Fletcher concurred. Ms. Wener thanked the managers for doing a great job with the Strategic Plan. Mr. Schriftman left at 6:49p.m. Mr. Handler expressed the importance to explore partnerships with neighboring libraries, especially with Adult Programming. This suggestion was added to the draft of the plan. Strategic Initiative C: Comfortable, adaptable interior spaces. The survey found that 11% of respondents really want comfortable spaces. Additionally, the idea of a Maker Space was also something of interest for the community members. Ms. Anthony talked about opening up some of the Youth reference area to add more tables and chairs near the Youth Desk. Patrons are looking for more places to sit and stay. Mr. Handler questioned the specific ages in Teen area. Ms. Anthony responded that we consider Teens 6-12th grade. Ms. Anthony talked about the Preschool Pavilion and potential refreshing schedule. Ms. Steiner discussed the possible improvement in seating options and how we would need electrical cords ran there for plug in capacity. Ms. Wener asked about the large desk on the lower level. Ms. Steiner reminded the group that this was two desks pushed together to create one service point. Mr. Simon stated how important comfortable, adaptable interior spaces are for a library. He expressed his happiness that this was included in the plan. Strategic Initiative D: Technology enhancements and improvements. Surveyed patrons feel very strong about the technology at the Library. Mr. Tom Owen discussed how Maker Spaces are starting to show up in local schools. He stated that we want to add 3D Printers, especially since patrons expect their library to have one. He would like to include some different technologies and discussed how we can continue to explore and diversify our computers and technologies. Mr. Owen explained the difference between the new Digital Media Lab and the potential Maker Space. Goal 2: Ms. Steiner discussed how we are analyzing our current offerings of electronic resources. Ms. Steiner reported on our e-resource tutorial videos. We noticed an uptick in our Zinio usage after it was included in an e-newsletter blast, along with a link to a video tutorial. �Ms. Falasz-Peterson discussed the importance of staff development and training. Ms. Wener asked if the staff has received special training on children with special needs. Ms. Anthony indicated that this has been done in the past and would be added to potential staff trainings for the future. Ms. Pam Skittino discussed the potential integrated library systems. Our current catalog will eventually be migrated into a new catalog and in the next few years, we will begin to explore other options. Ms. Falasz-Peterson discussed creating a Building Maintenance Schedule to make sure the building runs efficiently. We would include the Library front door on the Building Maintenance Schedule. Staff would like to investigate the outdoor space of the Quiet Room. The staff will make updates to the plan and the Board will be presented the final version at the September 21 Board Meeting. Mr. Abosch noted that the Library is focusing on improving and enhancing. He noted that in the last 15 years, the Library has made some serious improvements and it was a pleasure to see that we do not have any serious deficiencies. Mr. Simon concurred and stated that he was a little underwhelmed at first but then realized that the community told us we are doing a good job. Ms. Wener emphasized the importance of the Strategic Plan. Mr. Simon thanked the staff for attending the Special Board Meeting. 4. ADJOURNMENT Mr. Abosch moved to close the meeting at 8:12 p.m., seconded by Mr. Simon. Vote: 5 yes- Maureen Wener, Ken Abosch, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. Upcoming Board meetings: September 21, October 19 Ken Abosch, Secretary Minutes approved by the Board on September 2J, 201 to � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Special Meeting Minutes -- August 30, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 08/30/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Simon, Ronald Reuther, Jean Handler, Howard Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.820 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Maureen Wener Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/aa781e602d143fbed8f5ce1c2fcc1614.pdf 1072653223954403595b9d6b1264a024 PDF Text Text Deerfield Public Library Board of Trustees Policy Committee Meeting Minutes September 6, 2016 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 6:11 p.m., in the Library Boardroom, 920 Waukegan Road, Deerfield, IL. Present Committee members: Michael Goldberg-Chair, Howard Handler, and Ron Simon. Absent: Maureen Wener Staff: Library Director Amy Falasz-Peterson 2. DISCUSSION REGARDING LIBRARY POLICIES: Discussion and Recommended Approval of Media Lab Use Policy (ACTION) a. Mr. Michael Goldberg opened the discussion on the Media Lab Use Policy. Ms. Amy Falasz-Peterson reported that the policy is meant to govern the use of the newly created Media Lab, located next to the Quiet Room. The room is equipped with different equipment to convert things like VHS tapes to digital formats. The Policy was crafted from existing policies. Mr. Simon commented that he thought the policy was well thought out. Mr. Goldberg moved that the committee recommend the policy for approval at the September meeting. Mr. Simon seconded. All present voted yes. b. Discussion and Recommended Approval of Roku Lending Policy Ms. Falasz-Peterson reported that staff would like to remove the age limit on the Roku policy. Mr. Simon asked how the content is loaded to the device. Ms. Falasz-Peterson said she will confirm with staff. Mr. Goldberg moved that the committee recommend the policy for approval at the September meeting. Mr. Handler seconded. All present voted yes. c. Discussion and Recommended Approval of Laptop Use Policy Ms. Falasz-Peterson reported that it is the staff's recommendation that we remove the age limit on the policy for in-library laptop use. The laptops are meant for in library use and the Computer Help Desk on the lower level distributes them. We ask for a patron ID to "check them out". Mr. Simon stated that theoretically, all students in the Deerfield school districts receive chrome books so who is the clientele using the laptops. Would the library be opening itself to risk if we remove the age limit? Mr. Handler pointed out that the laptops are probably not the most expensive models. The Committee asked that staff adjust the wording to reflect the discussion. Mr. Goldberg moved that the committee recommend the policy for approval at the September meeting. Mr. Simon seconded. All present voted yes. Page 1 of 2 �Deerfield Public Library Board of Trustees Policy Committee Meeting Minutes September 6, 2016 d. Discussion of Teacher Card Policy Ms. Falasz-Peterson said that the discussion of issuing teacher cards has come up at various times in the past. Given the recent information with the Strategic Plan and the Library's plans to work cooperatively with the schools, it might behoove us to explore the idea of Teacher Cards. The information presented was from the Library's last discussion quite a few years ago. If a teacher teaches in Deerfield and lives in a community with library service, that person is more than welcome to use their home library card at our library to check out materials. Of course, as part of the library card agreement, they are responsible for the material. The Library could explore the possibility of an Intergovernmental Agreement with the school districts to offer a teacher card, giving teachers in the district access to the library's resources. The question that we were unable to answer in 2010 is whose responsibility it would be for any lost or damaged material. Additionally, each electronic resource vendor's use contract has different payment structures based on either the population or library cards. Mr. Simon commented that he felt that the staff would need to test the water to gauge interest. Additionally, it doesn't seem fair to the principals of the school that they would be responsible for the material. He commented that in his personal experience, he builds homework on the resources he has in front of him. He would recommend that we should gauge interest before crafting a policy. Mr. Handler agreed with Mr. Simon's points. Mr. Handler reported that he had read an article recently about a neighboring community and their robust use agreement with the local public library for a teacher use card. He would be open to gauging interest among the school districts. Mr. Simon asked if we would be adding any value or resources to teachers. Mr. Handler asked if we were to offer this teacher card program to private schools, would we be subsidizing people from other communities with our resources. Mr. Goldberg encouraged staff to gauge the interest from the school districts to pursue this. 3. ADJOURNMENT At 6:58 p.m., there being no further business, Mr. Simon moved to adjourn. Mr. Goldberg seconded. All present voted yes. Ken Abosch, Secretary Minutes approved by the Board on SIpWib&K 9\, 701U Page 2 of 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Policy Committee Meeting Minutes -- September 6, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 09/06/2016 Contributor An entity responsible for making contributions to the resource Goldberg, Michael Handler, Howard Simon, Ronald Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.821 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Michael K. Goldberg Ronald Simon https://archives.deerfieldlibrary.org/files/original/7d016396be072cf3b0062e10d39053cc.pdf 56d9bb1e796f79a097ae31b91143f928 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 1. ROLL CALL AND CALL TO ORDER President Maureen Wener called the meeting to order at 7:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman -Treasurer, Ron Simon, Jean Reuther. Howard Handler arrived at 7:02 p.m. Staff: Amy Falasz-Peterson, Library Director, and Kelly DeCorrevont, Business Manager. Bill Seiden, Village Liaison, arrived at 7:02 p.m. Absent: Ken Abosch and Mike Goldberg. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. APPROVAL OF MINUTES a. August 17, 2016 Regular Meeting MOTION: Mr. Seth Schriftman made a motion to approve the Regular Meeting minutes, seconded by Ms. Jean Reuther. Vote: 4 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther. The motion was approved. b. August 29, 2016 Finance Committee Meeting MOTION: Mr. Schriftman made a motion to approve the Finance Committee minutes, seconded by Ms. Wener. Vote: 4 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther. The motion was approved. Mr. Howard Handler Abstained. c. August 30, 2016 Special Meeting MOTION: Mr. Ron Simon made a motion to approve the Special Meeting minutes, seconded by Mr. Schriftman. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. d. September 6, 2016 Policy Committee Meeting MOTION: Mr. Simon made a motion to approve the Policy Committee minutes, seconded by Mr. Handler. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. 4. CONSENT AGENDA ADOPTION �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 a. August Financials: Balance Sheet, Revenues and Expenses MOTION: Mr. Schriftman made a motion to approve the August Financials, seconded by Mr. Simon. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Floward Flandler. The motion was approved. Mrs. Reuther asked for clarification about the Replacement Tax. Ms. Amy Falasz-Peterson clarified the definition of Replacement Tax. b. July Financials: Balance Sheet MOTION: Mr. Schriftman made a motion to approve the July Balance Sheet, seconded by Ms. Wener. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. 5. TREASURER REPORT a. List of September checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Petty Cash Checks 543-551, Bank Financial -Electronic Payments, 3 ACHs, WinTrust -Electronic Payments, 1ACH, Bank Financial -AP Checks 1531 through 1603, 2 ACHs, WinTrust The total amount presented for approval $ 313.18 $ 215.18 $ 77.82 $ 125,171.77 $ 125,778.66 MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Ms. Wener. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. b. Proposed FY 2017 Budget & 2016 Levy Request Discussion Ms. Wener explained that she has learned a lot the budgeting process in her first year on the Board. She stated that we are budgeting to service the community, especially since we have completed the Strategic Planning process. Ms. Wener pointed out that once a final vote is taken as a Board, the Board must stand by the decision and support it. Mr. Schriftman announced the date of our next Finance Committee Meeting, Thursday, October 6, 2016 at 6:30 p.m. The final budget will be presented for approval at our October 19 Board Meeting. Mr. Ron Simon thanked staff for the Treasurer Report memo and how it aligns with the Strategic Plan projects. Mr. Schriftman talked about the details included in the memo. �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 Mr. Howard Handler suggested it would be helpful to run through it and stop for specific questions. Mr. Simon asked about the budget pension amount. IMRF provides us an annual employer rate annually through the Village. Mr. Schriftman discussed our two Reserve funds and the balances. Mr. Schriftman reported that committee has begun to draft a Fund Balance Policy. Ms. Wener discussed the importance of having money in reserves. Mr. Bill Seiden discussed a year of reserve is prudent. Mr. Simon expresses the reserves are long-term plans and building plans. Ms. Reuther asked about the reduction in the Friends Contribution Budget Amount. Ms. FalaszPeterson clarified that this year the Friends were very generous in their support of the Library and she felt comfortable with the amount budgeted. Mr. Simon asked about the Books - Adult Fiction Budget. He was surprised that there wasn't an increase. Given what was discovered in the Strategic Planning process, he wanted to make sure that we have budgeted enough. Ms. Falasz-Peterson clarified that the purchasing will be more strategic and targeted. Ms. Falasz-Peterson will clarify the budget amount with Ms. Claire Steiner, Head of Adult Services. Mr. Handler asked for clarification with the projected year end amounts. Ms. DeCorrevont reported that the numbers included on the draft budget document were projections and the estimates were based on our spending for the year, as well as history in those line items. Mr. Handler asked about the Interior Facility Maintenance amount. Ms. DeCorrevont explained that we combined two line items. She also explained what types of expenditures come from that line item. Mr. Handler is still concerned with the 4.8% proposed increase. Mr. Handler discussed how the Library is a small part of the Tax Bill but taxpayers still see an increase on their tax bills. 6. POLICY COMMITTEE REPORT Ms. Wener suggested to the Board that they discuss each policy. Mr. Simon provided a Policy Committee meeting summary. Mr. Handler suggested that staff present future policies with the strike marks to track the proposed changes. Ms. Falasz-Peterson discussed the Digital Media Lab Policy, which is a new policy. Mrs. Reuther expressed concern for possible vandalism. Ms. Falasz-Peterson clarified we would contact the police and bring it to the board's attention should vandalism occur in the Digital Media Lab or anywhere in the Library. Mr. Simon suggested that we should review our Patron Behavior Policy, which is the policy that explains how patrons are expected to act in the library. Board would like the Digital Media Lab Policy posted in the Digital Media Lab. �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 a. Recommended Approval of Media Lab Use Policy MOTION: Ms. Wener made a motion to approve the Media Lab Use Policy, seconded by Mr. Simon. Vote: 4 Yes- Maureen Wener, Seth Schriftman, Ron Simon and Howard Handler. The motion was approved. Ms. Reuther Abstained. b. Recommended Approval of Roku Lending Policy MOTION: Mr. Simon made a motion to approve the recommended change to the Roku Lending Policy, seconded by Mr. Schriftman. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. c. Recommended Approval of Laptop Use Policy Mr. Simon discussed the use of the laptops in the Library and what types of identification would be acceptable to hold as collateral. Mr. Simon withdraws his support of the policy since anyone would still have access to a computer in our computer labs. Mr. Handler discussed the intention of most patrons is good. Mr. Schriftman agrees with Mr. Simon. It is about public perception. The Board asked if we can we put a security device on laptops and staff will investigate and report. MOTION: Mr. Handler made a motion to approve the Laptop Use Policy, seconded by Ms. Wener. Vote: 2 Yes- Maureen Wener and Howard Handler. 3 No- Jean Reuther, Ron Simon, and Seth Schriftman. The motion failed. 7. VILLAGE LIAISON REPORT Mr. Bill Seiden updated the Board on Village business. 8. LIBRARY DIRECTOR REPORT a. Annual Holiday Party Discussion and Dates The Annual Holiday Party will be Friday, January 13, 2017. Once again, it will be held at the Deerfield Golf Club. The Board is scheduled to be at the Deerfield Farmer's Market on Saturday, September 24. Ms. Falasz-Peterson shared that we will be placing another order for DPL Green Fleece Vests and Jackets. There is a sign-up sheet if anyone would like to order another jacket. Mr. Handler asked why the Library became a member of the Deerfield Rotary. Ms. FalaszPeterson explained that it is a good community organization to be involved in and the previous director had been a member. Ms. Falasz-Peterson reported on some ongoing building information. All fixtures are currently undergoing lead testing. The samples were taken last week and we hope to have �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 results by the end of the month. Our plumber is coming later this week to inspect the exterior drain tile from the July flood. Finally, the electrician is coming on Friday, October 7 to thoroughly test the main electrical switch. The Library will be without power until 1 p.m. that day and as such, we will open to the public from 1-6 p.m. Ms. Anthony continues her search for a Youth Programming Coordinator. Walden Elementary won the third DPL Summer Reading Cup and their school librarian is one of our part time summer help employees. Summer Reading Participation is up 30% over last year. Finally, the Friends of the Library meeting is scheduled for Monday, September 26, 2016. OLD BUSINESS a. Strategic Plan Approval MOTION: Ms. Wener made a motion to approve the Strategic Plan, seconded by Mr. Schriftman. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. 9. Ms. Wener discussed the implementation timeline. Ms. Falasz-Peterson stated that the timeline is a working document that will most likely change over time. Ms. Falasz-Peterson will provide Strategic Plan Updates at the Board meetings. Mr. Simon thinks this is a fantastic plan and thanks staff for the improvement. 10. NEW BUSINESS a. Proposed 2017 Board Meeting Dates There are two dates that Ms. Wener proposed to change. Ms. Wener recommended that the Board vote on the corrected 2017 Board Meeting Dates at the next meeting. b. Proposed 2017 Closures/Holiday List There was a Proposed 2017 Closure List in the Board packet that was based on the close dates for 2016, as well as Library Policy. Mr. Schriftman proposed that the Library add an additional holiday closure for Friday, November 24, 2017, the day after Thanksgiving. Mr. Handler proposed a 3 p.m. close time Wednesday, November 22, 2017. Mr. Simon asked for some research on library activity on the Friday after Thanksgiving. Ms. Wener suggested that the board make a final decision regarding the 2017 Closures at the October meeting after more research is presented. Move December Board Meeting Date c. Ms. Wener reminded the Board that the December meeting will be December 14, 2016. 11. ADJOURNMENT Mr. Schriftman moved to close the meeting at 8:54 p.m., seconded by Mrs. Reuther. �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. Upcoming Board meetings: October 19, November 16 Ken Abosch, Secretary Minutes approved by the Board on Oc*bhtr � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- September 21, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 09/21/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Simon, Ronald Reuther, Jean Handler, Howard Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.822 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Maureen Wener Ronald Simon Seth Schriftman