8 10 896 https://archives.deerfieldlibrary.org/files/original/7a3a8506770be12ee2da6bec696ab4be.pdf 64398749772403f1eaa0604525efaaf9 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes December 14, 2016 1. ROLL CALL AND CALL TO ORDER President Maureen Wener called the meeting to order at 7:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman -Treasurer, Ken Abosch -Secretary, Howard Handler, and Jean Reuther. Staff: Amy Falasz-Peterson, Library Director and Kelly DeCorrevont, Business Manager. Bill Seiden, Village Liaison. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. APPROVAL OF MINUTES a. November 16, 2016 Regular Meeting MOTION: Mr. Ken Abosch made a motion to approve the Regular Meeting minutes, seconded by Mr. Seth Schriftman. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler, and Jean Reuther. The motion was approved. 4. CONSENT AGENDA ADOPTION a. November Financials: Balance Sheet, Revenues and Expenses MOTION: Mr. Schriftman made a motion to approve the November Financials, seconded by Ms. Jean Reuther. Vote: 4 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, and Jean Reuther. 1 Abstain - Howard Handler The motion was approved. 5. TREASURER REPORT a. List of December checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Electronic Payments, 4 ACHs, WinTrust -Petty Cash Checks 561-656, Bank Financial -AP Checks 1732-1795, 3 ACHs, WinTrust The total amount presented for approval $ 142.74 $ 185.11 $ 97,962.92 $ 98,290.77 �Deerfield Public Library Board of Trustees Meeting Minutes December 14, 2016 MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Mr. Abosch. Vote: 4 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, and Jean Reuther. 1 Abstain - Howard Handler. The motion was approved. 6. MEMORIALS COMMITTEE REPORT Recommendation for Inaugural Giving Tree Names (ACTION) a. Ms. Wener reported on the November 30 Memorials Committee meeting and reviewed the goals of the Giving Tree. Ms. Wener stated that the Committee spent a lot of time on this project and Outreach Coordinator Judy Hoffman was very helpful in the history of the project. Ms. Hoffman's historical Board Member list was included in the packet. Ms. Wener reminded the Board that they can nominate people for this honor using the form found on the Library's website at http://deerfieldlibrary.org/giving-tree/. There was a question discussed regarding the verbiage of the Giving Tree Nomination for Laurie Leibowitz. Staff will make the necessary corrections before anything is posted on the Library's website. Ms. Reuther asked if there was a Naming Rights Policy. Ms. Falasz-Peterson said that there was and shared the link with the board: http://deerfieldlibrarv.org/librarv-poHcies/naming-rightspolicv/. Mr. Schriftman asked if there was a timeline in place to get the tree up on the wall. Ms. Wener stated it will be on display during the first quarter in 2017. The present Board members discussed how to approve the names for the Giving Tree. It was decided to go by each nominee. MOTION: Ms. Reuther made a motion to approve the recommendation of Susan Benn for the Giving Tree, seconded by Mr. Abosch. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler, and Jean Reuther. The motion was approved. MOTION: Mr. Schriftman made a motion to approve the recommendation of the Friends of the Deerfield Public Library for the Giving Tree, seconded by Ms. Reuther. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler, and Jean Reuther. The motion was approved. �Deerfield Public Library Board of Trustees Meeting Minutes December 14, 2016 MOTION: Mr. Abosch made a motion to approve the recommendation of Jack Hicks for the Giving Tree, seconded Ms. Wener. Vote: 4 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, and Howard Handler. 1 No Jean Reuther MOTION: Ms. Wener made a motion to approve the recommendation of Laurie Leibowitz for the Giving Tree, seconded by Mr. Schriftman. Vote: 3 Yes - Maureen Wener, Seth Schriftman, and Ken Abosch. 2 Abstain - Jean Reuther and Howard Handler The motion was approved. MOTION: Ms. Reuther made a motion to approve the recommendation of Peggy McCabe for the Giving Tree, seconded by Mr. Schriftman. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler, and Jean Reuther. The motion was approved. MOTION: Ms. Wener made a motion to approve the recommendation of Bernice Mitkey for the Giving Tree, seconded by Mr. Abosch. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler and Jean Reuther. The motion was approved. MOTION: Mr. Abosch made a motion to approve the recommendation of Mary Pergander for the Giving Tree, seconded by Mr. Schriftman. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler, and Jean Reuther. The motion was approved. MOTION: Mr. Abosch made a motion to approve the recommendation of Bill Seiden for the Giving Tree, seconded by Ms. Schriftman. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler and Jean Reuther. The motion was approved. 7. VILLAGE LIAISON REPORT Mr. Bill Seiden gave the Village Update. 8. LIBRARY DIRECTOR REPORT Holiday Party Update a. b. Highlights from Director's Written Report Ms. Falasz-Peterson discussed the text in your favorite memory of 2016 new campaign for our Staff Holiday Party. The memories shared will be shown on a TV monitor during the Holiday Party. Ms. Falasz-Peterson discussed highlights at the library in November. The Library had �Deerfield Public Library Board of Trustees Meeting Minutes December 14, 2016 19,275 visits with over 35,000 check outs. We saw over 4,000 downloadable titles checked out. The first Trivia session was hosted at the Deerfield Golf Club and the group was almost to capacity, even though it was Game 7 of the World Series. We have updated the stack maps in the catalog. This is a graphic that shows the general area of the Library in which you can find a particular book from the catalog. There are still collection bins for Toys for Tots and the annual Coat Drive. Mr. Hander asked if there was a FOIA request for unapproved committee minutes how the library would respond to it. Ms. Falasz-Peterson will research the answer and report back to the board. 9. OLD BUSINESS Strategic Plan Implementation Update a. Ms. Falasz-Peterson reported that the managers have met to discuss the 2017 activities from the Strategic Plan. The Youth Department has rearranged furniture to accommodate the Storytime Garden. Mr. Abosch asked for clarification what the Storytime Garden looks like and Ms. Falasz-Peterson said she would email him the picture of the installation from the Skokie Public Library. This should be installed in the first quarter of 2017. 10. Executive Sessions 5 ILCS 120/2 c (21) Semi - Annual Review of Historical Minutes both written and recorded of previous meetings held in Executive Session At 7:55 p.m., Mr. Schriftman made a motion to move into Executive Session for the semi-annual review of historical minutes both written and recorded of previous meetings held in Executive Session, seconded by Mr. Handler. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler and Jean Reuther. The motion was approved. At 8:26 p.m., Mr. Schriftman made a motion to reenter the regular meeting, seconded by Mrs. Reuther. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler and Jean Reuther. The motion was approved. 11. NEW BUSINESS a. Motion based on Executive Session (ACTION) MOTION: Mr. Schriftman made a motion to keep the current Closed Meeting Minutes closed and to get a refreshed legal opinion and will reconvene the full board as soon as possible to interpret the legal guidance regarding the potential release of minutes, seconded by Mr. Abosch. Vote: 5 Yes - Maureen Wener, Seth Schriftman, Ken Abosch, Howard Handler and Jean Reuther. The motion was approved. �Deerfield Public Library Board of Trustees Meeting Minutes December 14, 2016 12. ADJOURNMENT Mr. Schriftman made a motion to adjourn the meeting at 8:29 p.m. seconded by Mr. Abosch. Upcoming Board meetings: January 18, 2017 at 6:30 p.m. Ken Abosch, Secretary Minutes approved by the Board on �Deerfield Public Library Board of Trustees Executive Meeting Minutes December 14, 2016 MOTION: Mr. Seth Schriftman made a motion at 7:55 p.m. to move into Executive Session to discuss the semi-annual review of historical minutes both written and recorded of previous meetings held in Executive Session, seconded by Mr. Howard Handler. Vote: 5 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Maureen Wener. Roll Call: Staff: Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Maureen Wener Amy Falasz-Peterson, Director and Kelly DeCorrevont, Business Manager Secretary Abosch reminded the Board that their obligation is to review the minutes twice a year to determine if they should be released to the public. Ms. Wener asked why the attorney had recommended to not release the minutes in his 2014 email to the Board. Mr. Abosch read from the email. Mr. Handler expressed his concern that the attorney was expressing policy advice and not necessarily legal advice. Mr. Schriftman read excerpts from the statute. Mr. Abosch stated that if the Board were to release the minutes, he feels that the Board would need a special meeting to review and discuss the potential release of minutes. Ms. Wener stated she would like to seek an updated legal opinion on the matter. MOTION: Mr Schriftman made a motion at 8:26 p.m., to move back into regular session, seconded by Ms. Reuther. Votes: 5 yes - Ken Abosch, Howard Handler, Jean Reuther, Seth Schriftman, Maureen Wener. i I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- December 14, 2015 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 12/14/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Handler, Howard Reuther, Jean Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.828 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Maureen Wener Seth Schriftman https://archives.deerfieldlibrary.org/files/original/1dc713bbf1a863e90722a6bbb9dee25c.pdf aeac0e27e3dd4ea41947309287cd083b PDF Text Text Deerfield Public Library Board of Trustees Memorials Committee Meeting Minutes November 30, 2016 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 6:30 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL by Mr. Ron Simon, Committee Chair. Present Committee Members: Ron Simon, Chair, Michael Goldberg, and Maureen Wener. Staff: Amy Falasz-Peterson, Library Director, and Judy Hoffman, Outreach Coordinator. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COMMITTEE None 3. OLD BUSINESS Discussion of possible honorees for Giving Tree (ACTION) a. Mr. Simon opened the discussion by complimenting staff on the thorough nominations submitted for review. Mr. Simon asked Ms. Amy Falasz-Peterson what the concerns were from the process. Ms. Falasz-Peterson reported that the staff is concerned how this will continue in the future. She stated that it was not an easy undertaking to write the nominations, as there is not a lot of institutional knowledge. It took quite a bit of research to finish the nominations that were included for discussion tonight. Additionally, staff has had a hard time explaining this concept and since the tree will be located in a prominent location in the building, staff is concerned that the tree will look sparse. Ms. Judy Hoffman asked for clarification as to where the nominations will come from. Is this a community driven project or staff driven project? Mr. Simon provided a bit of history about the concept of a Giving Tree. He stated that the Committee has been discussing some kind of acknowledgement program for five years. The Board wanted to create a standardized way to acknowledge people and thank them for their service. The Room Naming and Giving policies were an offshoot of this discussion. Mr. Michael Goldberg stated that he believes that we should pursue the concept of the Giving Tree and part of the goal of this project is to create institutional knowledge. Mr. Goldberg stressed that he would be comfortable with a small collection of names to start with and it will eventually grow. Mr. Goldberg stated that it has to start somewhere and now is a fine time. Ms. Maureen Wener stated that she understands the points of discussions. Ms. Wener asked if the Committee thought we should wait until there are 8-10 names to post on the wall, as well as having the names online, like the ILA Luminary Program. Mr. Goldberg stated that we can promote the Giving Tree annually in the newsletter. �Deerfield Public Library Board of Trustees Memorials Committee Meeting Minutes November 30, 2016 Mr. Simon asked the Committee if we should look for something other than a tree. There was some discussion. The Committee believed that we should install a tree with 100 leaves, knowing that there will be blank leaves that can be engraved later. Mr. Simon will make a recommendation to the Board at the December 14 meeting to accept the Inaugural List of Names for inclusion on the Giving Tree. Mr. Simon asked Ms. FalaszPeterson to include the nominations in the board packet. Mr. Simon adjourned the meeting at 7:10 p.m. Minutes approved by the Committee on Februarv 6. 2017 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Memorials Committee Meeting Minutes -- November 30, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 11/30/2016 Contributor An entity responsible for making contributions to the resource Simon, Ronald Goldberg, Michael K. Wener, Maureen Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.827 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Maureen Wener Michael K. Goldberg Ronald Simon https://archives.deerfieldlibrary.org/files/original/9329d4029aea5c6811ad091c79283adc.pdf 5eaf6a4e900e0671eab5ef6c00f38ef8 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes November 16, 2016 1. ROLL CALL AND CALL TO ORDER President Maureen Wener called the meeting to order at 7:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman -Treasurer, Ron Simon, Mike Goldberg, Howard Handler and Jean Reuther. Staff: Amy Falasz-Peterson, Library Director, and Kelly DeCorrevont, Business Manager. Bill Seiden, Village Liaison. Ms. Jean Reuther commented on the appealing and eye catching cover of the latest issue of Browsing. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE None. 3. APPROVAL OF MINUTES a. October 19, 2016 Regular Meeting MOTION: Mr. Seth Schriftman made a motion to approve the Regular Meeting minutes, seconded by Mr. Ron Simon. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved. 4. CONSENT AGENDA ADOPTION a. October Financials: Balance Sheet, Revenues and Expenses MOTION: Mr. Simon made a motion to approve the September Financials, seconded by Mr. Schriftman. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved. 5. TREASURER REPORT a. List of November checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Electronic Payments, 4 ACHs, WinTrust -Petty Cash Checks 554-560, Bank Financial -AP Checks 1661 through 1731, 6 ACHs, WinTrust The total amount presented for approval $ 211.64 $ 201.22 S 686,941.65 $ 687,354.51 �MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Mr. Goldberg. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved. Mr. Schriftman reported that he, Ms. Wener, Ms. Falasz-Peterson, and Ms. DeCorrevont attended the Village Budget Hearing at the Village Board Meeting on November 7. We will attend the Tax Levy Hearing on November 21 as well. Ms. Wener reported that she attended the ILA Conference in October. At one of the sessions, she learned that board committees can approve their own minutes and will be asked to report at the subsequent board meetings. Mr. Handler asked if there is a time limit to how long before minutes must be approved. Committees could get in a cycle of having meetings to approve minutes and there would minutes from that meeting. Ms. Falasz-Peterson reported that she will look into this and report to the board at the next meeting. 6. Policy Committee Report Mr. Goldberg reported that the Policy Committee met on October 19, 2016. Several policies were discussed and are recommended for approval at this board meeting. a. Recommendation of Approval of Laptop Use Policy (ACTION) MOTION: Mr. Goldberg made a motion to adopt the Laptop Use Policy, seconded by Mr. Handler. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved. b. Recommendation of Approval of Board Game and Puzzle Policy (ACTION) Ms. Falasz-Peterson explained that this is a new policy. Ms. Reuther asked how staff would account for missing pieces in the games. Ms. Falasz-Peterson reported that staff will weigh the game upon return. Mr. Handler suggested having user key in the games that lists the components. MOTION: Mr. Goldberg made a motion to approve the Board Game and Puzzle Policy, seconded by Ms. Reuther. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved. �7. VILLAGE LIAISON REPORT Mr. Bill Seiden reported on news from the Village. 8. LIBRARY DIRECTOR REPORT a. Holiday Party Update b. Highlights from Director's Written Report Ms. Falasz-Peterson discussed the Holiday Party planning is underway and reminded the Board to RSVP. Mr. Handler asked about potentially examining how the library does registration for programs. Mr. Handler expressed his concern that we might be potentially missing people who want to register when they see Browsing but forget about the registration date. Ms. Reuther pointed out the Senior Center and Park District follow the same protocol with registration. Ms. Falasz-Peterson reported that she is unclear to the history of the registration process; however, she believes that staff felt this was the most fair and equitable way to have registration for library programs. Mr. Simon stated that he believes this is the fairest way to do program registration. Mr. Goldberg mentioned there were no complaints to his knowledge. Ms. Falasz-Peterson reported that staff has started to add floor plan maps in the offices, along with the library's address and telephone number. This is a recommended safety feature. Additionally, multiple departments are working on shifting adult non-fiction. Finally, since Browsing arrived in homes, the Library has received a number of telephone calls for appointments and information about the new Digital Media Lab. We are very pleased with the initial response. Ms. Reuther said she loved how the Library had Cubs Spirit with staff and in the library. 9. OLD BUSINESS a. Strategic Plan Implementation Update The Friends have pledged up to $15,000 for a Baby Garden. Ms. Reuther asked for an explanation about the Baby Garden. Ms. Falasz-Peterson reported that the staff is working on developing a Building Maintenance Plan. 10. Executive Sessions 5 ILCS 120/2 c (21) Semi - Annual Review of Historical Minutes both written and recorded of previous meetings held in Executive Session MOTION: Mr. Goldberg made a motion to postpone the review the semi-annual review of the minutes, seconded by Ms. Schriftman. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved. 11. ADJOURNMENT The meeting was adjourned by Mr. Goldberg at 7:48 p.m., seconded by Ms. Wener. �Upcoming Board meetings: December 14, 2016 at 7 p.m. Ken Abosch, Secretary Minutes approved by the Board on i Vf 76{& � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- November 16, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 11/16/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Simon, Ronald Goldberg, Michael Handler, Howard Reuther, Jean Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.826 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Maureen Wener Michael K. Goldberg Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/4daf1ec3923b328c00c6f2d35dc0556f.pdf bbb0458712c6bf25eefdce858508e135 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes October 19, 2016 1. ROLL CALL AND CALL TO ORDER President Maureen Wener called the meeting to order at 7:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman -Treasurer, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. Elaine Haney, Friends of the Library. Howard Handler arrived at 7:02 p.m. Staff: Amy Falasz-Peterson, Library Director, and Kelly DeCorrevont, Business Manager. Bill Seiden, Village Liaison, arrived at 7:02 p.m. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE None. 3. APPROVAL OF MINUTES a. September 21, 2016 Regular Meeting MOTION: Mr. Ron Simon made a motion to approve the Regular Meeting minutes, seconded by Ms. Jean Reuther. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. b. October 6, 2016 Finance Committee Meeting MOTION: Mr. Ken Abosch made a motion to approve the Regular Meeting minutes, seconded by Mr. Seth Schriftman. Vote: 6 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. Abstained: Howard Handler The motion was approved. 4. CONSENT AGENDA ADOPTION a. September Financials: Balance Sheet, Revenues and Expenses, Quarterly Reports MOTION: Mr. Goldberg made a motion to approve the September Financials, seconded by Mr. Simon. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. 5. TREASURER REPORT a. List of October checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Electronic Payments, 3 ACHs, WinTrust -Petty Cash Checks 552-553, Bank Financial -AP Checks 1531 through 1603, 2 ACHs, WinTrust The total amount presented for approval $ 215.89 $ 77.90 $ 73,347.36 $ 73,641.15 �Deerfield Public Library Board of Trustees Regular Board Meeting Minutes October 19, 2016 MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Mr. Simon. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. b. Proposed FY 2017 Budget & 2016 Levy Request (ACTION) Mr. Schriftman introduced the proposed FY 2017 budget. Mr. Schriftman reported that the Finance Committee met twice and that this version of the proposed budget is the result of a lot of work. Mr. Schriftman opened the discussion. Ms. Wener reminded the Board that after a vote is taken, the Board should stand together as one voice. Mr. Simon commented that the increase in Youth Programs aligns with the Strategic Plan. Ms. Falasz-Peterson discussed the Friends of the Deerfield Public Library's 2017 pledge and how we accounted for that in the budget. Mr. Schriftman asked again if there were any questions, concerns, or suggestions on how to improve the proposed budget. There were no additional comments. Mr. Schriftman thanked staff for their hard work. MOTION: Mr. Schriftman made a motion to accept the proposed FY 2017 and 2016 Levy Request, seconded by Ms. Jean Reuther. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. 1 No- Howard Handler The motion was approved. c. Approval of Fund Balance Policy (ACTION) Mr. Schriftman introduced this newly created policy. This was a policy that has been in development for some time and that is generally considered a good business practice. Mr. Simon asked about the General Fund. Ms. Kelly DeCorrevont discussed the different accounts. Mr. Schriftman asked the Board is there were any questions, concerns, or suggestions for this policy. There were none. MOTION: Mr. Schriftman made a motion to accept the Fund Balance Policy, seconded by Ms. Wener. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch, and Jean Reuther. 1 No - Howard Handler The motion was approved. 6. VILLAGE LIAISON REPORT Mr. Bill Seiden updated the Board on Village business. 7. FRIENDS OF THE LIBRARY REPORT Elaine Haney of the Friends of the Library updated the Library on Friends activities. The Friends of the Library will have a Book Sale on December 3, 2016. The Winter Fest will be going on in Deerfield on the same day. The 2017 Pledge will be $15,000 for the Youth Services Department. Their next meeting will be November 14. The Board Members thanked the Friends of the Deerfield Public Library for their continued support. �Deerfield Public Library Board of Trustees Regular Board Meeting Minutes October 19, 2016 LIBRARY DIRECTOR REPORT 8. Ms. Falasz-Peterson reported on Library happenings. The October 7 power outage was successful. The power was turned on and off without a problem. We will not need to replace the entire switch, only a few breakers. Additionally, we are in the process of receiving a quote from the landscape company for some additional landscaping around the south wall of the building. The Lindeman lot is currently being restriped and blacktopped. This is the parking lot where a lot of library staff park on a daily basis. There is a unique and exciting political button display up in the Youth Services Department and the Board is encouraged to take a look at it. Our Youth Services Programming Coordinator started on October 7. 9. OLD BUSINESS Proposed 2017 Board Meeting Dates (ACTION) a. Ms. Wener reminded the Board that this was moved from last month due to the proposed changes in the September and December 2017 dates. Mr. Goldberg suggested moving the start time from 7 p.m. to 6:30 p.m. MOTION: Mr. Simon made a motion to approve the Proposed 2017 Board Meeting Dates to start time at 6:30, seconded by Mr. Goldberg. Vote: 6 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Ken Abosch and Jean Reuther. 1 No- Howard Handler The motion was approved. b. Proposed 2017 Closures/Holiday List (ACTION) Ms. Wener introduced the Proposed 2017 Closures. At the September board meeting, the board asked for additional data on the day after Thanksgiving. Ms. Falasz-Peterson provided additional information for discussion. The Library's current holidays are not out of sync with other area libraries. MOTION: Mr. Handler made a motion to approve the Proposed 2017 Closures/Holiday List less the proposed changes seconded by Mr. Abosch. Vote: 7 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, Ken Abosch and Jean Reuther. The motion was approved. NEW BUSINESS a. 2017 Per Capita Grant Requirement: Serving Our Public Chapter 6: Access Ms. Falasz-Peterson discussed the annual application for the Per Capital Grant from the Illinois State Library. The Board received Chapter 6 on Access in their board packets. The Library currently meets the standards outlined in the chapter. Mr. Handler discussed how websites need to be compliant to ADA. Ms. Falasz-Peterson will follow up with the IT department. 10. �Deerfield Public Library Board of Trustees Regular Board Meeting Minutes October 19, 2016 11. ADJOURNMENT Mr. Goldberg moved to close the meeting at 8:00 p.m., seconded by Ms. Wener. Upcoming Board meetings: November 16, December 14 Ken Abosch, Secretary Minutes approved by the Board on /OOvKx^J^iy /^, � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- October 19, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/19/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Simon, Ronald Goldberg, Michael Reuther, Jean Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.825 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Jean Reuther Kenan Abosch Maureen Wener Michael K. Goldberg Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/acc2de97e7e4dfe57fc644b9b677c1ab.pdf e1459e8b414c0b329bd4e3ee955d6f99 PDF Text Text Deerfield Public Library Board of Trustees Policy Committee Meeting Minutes October 19, 2016 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 6:09 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Committee Members: Michael Goldberg - Chair, Howard Handler and Ron Simon. Staff: Amy Falasz-Peterson, Library Director, and Kelly DeCorrevont, Business Manager. Absent: Maureen Wener Seth Schriftman arrived at 6:19 p.m. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COMMITTEE None 3. NEW BUSINESS Discussion of Laptop Use Policy a. The committee discussed the security of the laptops here at the library. Mr. Ron Simon was concerned about the security of the laptops in the building and what recourse we would have if one was stolen. Ms. Falasz-Peterson reported that we have had no history of theft of laptops. The Committee agreed that library cards will be sufficient form of identification to use a laptop in the Library. MOTION: Mr. Goldberg made a motion to recommend the Laptop Use Policy at the November Board Meeting, seconded by Mr. Handler. Vote: 3 Yes- Michael Goldberg, Howard Handler and Ron Simon. Review of Patron Behavior Policy b. The Committee reviewed the Patron Behavior Policy. The Committee felt that it was a comprehensive policy and there were no recommended changes. Vote: 3 Yes- Michael Goldberg, Howard Handler, and Ron Simon. c. Review of Board Game Lending Policy Mr. Handler suggested having more family friendly board games added to our collection. The Committee would like staff to add the word "puzzles" to the policy and remove the age limit. MOTION: Mr. Ron Simon made a motion to accept the Board Game Lending Policy updated with the suggested changes, seconded by Mr. Goldberg. Vote: 3 Yes- Michael Goldberg, Howard Handler, and Ron Simon. 4. OTHER POLICIES FOR DISCUSSION Ms. Falasz-Peterson discussed current research on Green Policies. 5. ADJOURNMENT At 6:40 p.m., there being no further business, Mr. Goldberg moved to adjourn. �Ken Abosch, Secretary Minutes approved by the Board on ^TA-^iTyr y � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Policy Committee Meeting Minutes -- October 19, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/19/2016 Contributor An entity responsible for making contributions to the resource Goldberg, Michael Handler, Howard Simon, Ronald Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.824 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Michael K. Goldberg Ronald Simon https://archives.deerfieldlibrary.org/files/original/0fc5b352a8954ddf983ff65a78c3a758.pdf 4adb505edcd244a3c8f9fcae609152f5 PDF Text Text Deerfield Public Library Board of Trustees Finance Committee Meeting Minutes October 6, 2016 1. ROLL CALL AND CALL TO ORDER Mr. Seth Schriftman called the meeting to order at 6:30 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman - Treasurer, Ken Abosch Secretary Staff: Amy Falasz-Peterson, Library Director, Kelly DeCorrevont, Business Manager 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD 3. NEW BUSINESS Discussion of FY 2017 Budget Draft a. No questions have been submitted by any board members regarding the 2017 Budget prior to second Finance Committee meeting. Mr. Ken Abosch asked if the budget presented was balanced and what the proposed levy increase is. Ms. Amy Falasz-Peterson stated that we have proposed 4.8% increase. She discussed a few budget line changes that were brought up at the September board meeting. Mr. Abosch asked about Facility Maintenance line item. Ms. DeCorrevont explained that we have collapsed these accounts into one line item. Mr. Schriftman stated the proposed small increase will help to provide more services, materials and programs to the community, as well as to assist with annual transfers to our reserve fund. Mr. Schriftman made a motion that the Finance Committee present the FY2017 Budget draft to the Board for approval. Ms. Wener seconded. All committee members voted yes. b. Presentation of Fund Balance Policy Draft Mr. Schriftman discussed the Fund Balance Policy Draft. This policy has been in development for some time. Mr. Schriftman suggested that the Library's goal should be to maintain at least 18 months of minimum revenues. He feels that this policy is a good place to start. Mr. Schriftman asked the Board if they have any questions. There were no specific questions. Mr. Schriftman made a recommendation that the Finance Committee present the Fund Balance Policy with the suggested language changes to the Board. Ms. Wener seconded. All committee members voted yes. 3. ADJOURNMENT Mr. Schriftman moved to close the meeting at 7:06 p.m., seconded by Mr. Abosch. Upcoming Board meetings: October 19 Ken Abosch, Secretary Minutes approved by the Board on ij{ zo U � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Finance Committee Meeting Minutes -- October 6, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 10/06/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.823 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Kenan Abosch Maureen Wener Seth Schriftman https://archives.deerfieldlibrary.org/files/original/7d016396be072cf3b0062e10d39053cc.pdf 56d9bb1e796f79a097ae31b91143f928 PDF Text Text Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 1. ROLL CALL AND CALL TO ORDER President Maureen Wener called the meeting to order at 7:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman -Treasurer, Ron Simon, Jean Reuther. Howard Handler arrived at 7:02 p.m. Staff: Amy Falasz-Peterson, Library Director, and Kelly DeCorrevont, Business Manager. Bill Seiden, Village Liaison, arrived at 7:02 p.m. Absent: Ken Abosch and Mike Goldberg. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE 3. APPROVAL OF MINUTES a. August 17, 2016 Regular Meeting MOTION: Mr. Seth Schriftman made a motion to approve the Regular Meeting minutes, seconded by Ms. Jean Reuther. Vote: 4 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther. The motion was approved. b. August 29, 2016 Finance Committee Meeting MOTION: Mr. Schriftman made a motion to approve the Finance Committee minutes, seconded by Ms. Wener. Vote: 4 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther. The motion was approved. Mr. Howard Handler Abstained. c. August 30, 2016 Special Meeting MOTION: Mr. Ron Simon made a motion to approve the Special Meeting minutes, seconded by Mr. Schriftman. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. d. September 6, 2016 Policy Committee Meeting MOTION: Mr. Simon made a motion to approve the Policy Committee minutes, seconded by Mr. Handler. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. 4. CONSENT AGENDA ADOPTION �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 a. August Financials: Balance Sheet, Revenues and Expenses MOTION: Mr. Schriftman made a motion to approve the August Financials, seconded by Mr. Simon. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Floward Flandler. The motion was approved. Mrs. Reuther asked for clarification about the Replacement Tax. Ms. Amy Falasz-Peterson clarified the definition of Replacement Tax. b. July Financials: Balance Sheet MOTION: Mr. Schriftman made a motion to approve the July Balance Sheet, seconded by Ms. Wener. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. 5. TREASURER REPORT a. List of September checks and payments for approval (ACTION) Mr. Schriftman presented the outstanding list of checks to be approved for payment, which included: -Petty Cash Checks 543-551, Bank Financial -Electronic Payments, 3 ACHs, WinTrust -Electronic Payments, 1ACH, Bank Financial -AP Checks 1531 through 1603, 2 ACHs, WinTrust The total amount presented for approval $ 313.18 $ 215.18 $ 77.82 $ 125,171.77 $ 125,778.66 MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Ms. Wener. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. b. Proposed FY 2017 Budget & 2016 Levy Request Discussion Ms. Wener explained that she has learned a lot the budgeting process in her first year on the Board. She stated that we are budgeting to service the community, especially since we have completed the Strategic Planning process. Ms. Wener pointed out that once a final vote is taken as a Board, the Board must stand by the decision and support it. Mr. Schriftman announced the date of our next Finance Committee Meeting, Thursday, October 6, 2016 at 6:30 p.m. The final budget will be presented for approval at our October 19 Board Meeting. Mr. Ron Simon thanked staff for the Treasurer Report memo and how it aligns with the Strategic Plan projects. Mr. Schriftman talked about the details included in the memo. �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 Mr. Howard Handler suggested it would be helpful to run through it and stop for specific questions. Mr. Simon asked about the budget pension amount. IMRF provides us an annual employer rate annually through the Village. Mr. Schriftman discussed our two Reserve funds and the balances. Mr. Schriftman reported that committee has begun to draft a Fund Balance Policy. Ms. Wener discussed the importance of having money in reserves. Mr. Bill Seiden discussed a year of reserve is prudent. Mr. Simon expresses the reserves are long-term plans and building plans. Ms. Reuther asked about the reduction in the Friends Contribution Budget Amount. Ms. FalaszPeterson clarified that this year the Friends were very generous in their support of the Library and she felt comfortable with the amount budgeted. Mr. Simon asked about the Books - Adult Fiction Budget. He was surprised that there wasn't an increase. Given what was discovered in the Strategic Planning process, he wanted to make sure that we have budgeted enough. Ms. Falasz-Peterson clarified that the purchasing will be more strategic and targeted. Ms. Falasz-Peterson will clarify the budget amount with Ms. Claire Steiner, Head of Adult Services. Mr. Handler asked for clarification with the projected year end amounts. Ms. DeCorrevont reported that the numbers included on the draft budget document were projections and the estimates were based on our spending for the year, as well as history in those line items. Mr. Handler asked about the Interior Facility Maintenance amount. Ms. DeCorrevont explained that we combined two line items. She also explained what types of expenditures come from that line item. Mr. Handler is still concerned with the 4.8% proposed increase. Mr. Handler discussed how the Library is a small part of the Tax Bill but taxpayers still see an increase on their tax bills. 6. POLICY COMMITTEE REPORT Ms. Wener suggested to the Board that they discuss each policy. Mr. Simon provided a Policy Committee meeting summary. Mr. Handler suggested that staff present future policies with the strike marks to track the proposed changes. Ms. Falasz-Peterson discussed the Digital Media Lab Policy, which is a new policy. Mrs. Reuther expressed concern for possible vandalism. Ms. Falasz-Peterson clarified we would contact the police and bring it to the board's attention should vandalism occur in the Digital Media Lab or anywhere in the Library. Mr. Simon suggested that we should review our Patron Behavior Policy, which is the policy that explains how patrons are expected to act in the library. Board would like the Digital Media Lab Policy posted in the Digital Media Lab. �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 a. Recommended Approval of Media Lab Use Policy MOTION: Ms. Wener made a motion to approve the Media Lab Use Policy, seconded by Mr. Simon. Vote: 4 Yes- Maureen Wener, Seth Schriftman, Ron Simon and Howard Handler. The motion was approved. Ms. Reuther Abstained. b. Recommended Approval of Roku Lending Policy MOTION: Mr. Simon made a motion to approve the recommended change to the Roku Lending Policy, seconded by Mr. Schriftman. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. c. Recommended Approval of Laptop Use Policy Mr. Simon discussed the use of the laptops in the Library and what types of identification would be acceptable to hold as collateral. Mr. Simon withdraws his support of the policy since anyone would still have access to a computer in our computer labs. Mr. Handler discussed the intention of most patrons is good. Mr. Schriftman agrees with Mr. Simon. It is about public perception. The Board asked if we can we put a security device on laptops and staff will investigate and report. MOTION: Mr. Handler made a motion to approve the Laptop Use Policy, seconded by Ms. Wener. Vote: 2 Yes- Maureen Wener and Howard Handler. 3 No- Jean Reuther, Ron Simon, and Seth Schriftman. The motion failed. 7. VILLAGE LIAISON REPORT Mr. Bill Seiden updated the Board on Village business. 8. LIBRARY DIRECTOR REPORT a. Annual Holiday Party Discussion and Dates The Annual Holiday Party will be Friday, January 13, 2017. Once again, it will be held at the Deerfield Golf Club. The Board is scheduled to be at the Deerfield Farmer's Market on Saturday, September 24. Ms. Falasz-Peterson shared that we will be placing another order for DPL Green Fleece Vests and Jackets. There is a sign-up sheet if anyone would like to order another jacket. Mr. Handler asked why the Library became a member of the Deerfield Rotary. Ms. FalaszPeterson explained that it is a good community organization to be involved in and the previous director had been a member. Ms. Falasz-Peterson reported on some ongoing building information. All fixtures are currently undergoing lead testing. The samples were taken last week and we hope to have �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 results by the end of the month. Our plumber is coming later this week to inspect the exterior drain tile from the July flood. Finally, the electrician is coming on Friday, October 7 to thoroughly test the main electrical switch. The Library will be without power until 1 p.m. that day and as such, we will open to the public from 1-6 p.m. Ms. Anthony continues her search for a Youth Programming Coordinator. Walden Elementary won the third DPL Summer Reading Cup and their school librarian is one of our part time summer help employees. Summer Reading Participation is up 30% over last year. Finally, the Friends of the Library meeting is scheduled for Monday, September 26, 2016. OLD BUSINESS a. Strategic Plan Approval MOTION: Ms. Wener made a motion to approve the Strategic Plan, seconded by Mr. Schriftman. Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. 9. Ms. Wener discussed the implementation timeline. Ms. Falasz-Peterson stated that the timeline is a working document that will most likely change over time. Ms. Falasz-Peterson will provide Strategic Plan Updates at the Board meetings. Mr. Simon thinks this is a fantastic plan and thanks staff for the improvement. 10. NEW BUSINESS a. Proposed 2017 Board Meeting Dates There are two dates that Ms. Wener proposed to change. Ms. Wener recommended that the Board vote on the corrected 2017 Board Meeting Dates at the next meeting. b. Proposed 2017 Closures/Holiday List There was a Proposed 2017 Closure List in the Board packet that was based on the close dates for 2016, as well as Library Policy. Mr. Schriftman proposed that the Library add an additional holiday closure for Friday, November 24, 2017, the day after Thanksgiving. Mr. Handler proposed a 3 p.m. close time Wednesday, November 22, 2017. Mr. Simon asked for some research on library activity on the Friday after Thanksgiving. Ms. Wener suggested that the board make a final decision regarding the 2017 Closures at the October meeting after more research is presented. Move December Board Meeting Date c. Ms. Wener reminded the Board that the December meeting will be December 14, 2016. 11. ADJOURNMENT Mr. Schriftman moved to close the meeting at 8:54 p.m., seconded by Mrs. Reuther. �Deerfield Public Library Board of Trustees Regular Meeting Minutes September 21, 2016 Vote: 5 Yes- Maureen Wener, Seth Schriftman, Ron Simon, Jean Reuther and Howard Handler. The motion was approved. Upcoming Board meetings: October 19, November 16 Ken Abosch, Secretary Minutes approved by the Board on Oc*bhtr � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board Meeting Minutes -- September 21, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 09/21/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Simon, Ronald Reuther, Jean Handler, Howard Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.822 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Maureen Wener Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/aa781e602d143fbed8f5ce1c2fcc1614.pdf 1072653223954403595b9d6b1264a024 PDF Text Text Deerfield Public Library Board of Trustees Policy Committee Meeting Minutes September 6, 2016 1. ROLL CALL AND CALL TO ORDER The meeting was called to order at 6:11 p.m., in the Library Boardroom, 920 Waukegan Road, Deerfield, IL. Present Committee members: Michael Goldberg-Chair, Howard Handler, and Ron Simon. Absent: Maureen Wener Staff: Library Director Amy Falasz-Peterson 2. DISCUSSION REGARDING LIBRARY POLICIES: Discussion and Recommended Approval of Media Lab Use Policy (ACTION) a. Mr. Michael Goldberg opened the discussion on the Media Lab Use Policy. Ms. Amy Falasz-Peterson reported that the policy is meant to govern the use of the newly created Media Lab, located next to the Quiet Room. The room is equipped with different equipment to convert things like VHS tapes to digital formats. The Policy was crafted from existing policies. Mr. Simon commented that he thought the policy was well thought out. Mr. Goldberg moved that the committee recommend the policy for approval at the September meeting. Mr. Simon seconded. All present voted yes. b. Discussion and Recommended Approval of Roku Lending Policy Ms. Falasz-Peterson reported that staff would like to remove the age limit on the Roku policy. Mr. Simon asked how the content is loaded to the device. Ms. Falasz-Peterson said she will confirm with staff. Mr. Goldberg moved that the committee recommend the policy for approval at the September meeting. Mr. Handler seconded. All present voted yes. c. Discussion and Recommended Approval of Laptop Use Policy Ms. Falasz-Peterson reported that it is the staff's recommendation that we remove the age limit on the policy for in-library laptop use. The laptops are meant for in library use and the Computer Help Desk on the lower level distributes them. We ask for a patron ID to "check them out". Mr. Simon stated that theoretically, all students in the Deerfield school districts receive chrome books so who is the clientele using the laptops. Would the library be opening itself to risk if we remove the age limit? Mr. Handler pointed out that the laptops are probably not the most expensive models. The Committee asked that staff adjust the wording to reflect the discussion. Mr. Goldberg moved that the committee recommend the policy for approval at the September meeting. Mr. Simon seconded. All present voted yes. Page 1 of 2 �Deerfield Public Library Board of Trustees Policy Committee Meeting Minutes September 6, 2016 d. Discussion of Teacher Card Policy Ms. Falasz-Peterson said that the discussion of issuing teacher cards has come up at various times in the past. Given the recent information with the Strategic Plan and the Library's plans to work cooperatively with the schools, it might behoove us to explore the idea of Teacher Cards. The information presented was from the Library's last discussion quite a few years ago. If a teacher teaches in Deerfield and lives in a community with library service, that person is more than welcome to use their home library card at our library to check out materials. Of course, as part of the library card agreement, they are responsible for the material. The Library could explore the possibility of an Intergovernmental Agreement with the school districts to offer a teacher card, giving teachers in the district access to the library's resources. The question that we were unable to answer in 2010 is whose responsibility it would be for any lost or damaged material. Additionally, each electronic resource vendor's use contract has different payment structures based on either the population or library cards. Mr. Simon commented that he felt that the staff would need to test the water to gauge interest. Additionally, it doesn't seem fair to the principals of the school that they would be responsible for the material. He commented that in his personal experience, he builds homework on the resources he has in front of him. He would recommend that we should gauge interest before crafting a policy. Mr. Handler agreed with Mr. Simon's points. Mr. Handler reported that he had read an article recently about a neighboring community and their robust use agreement with the local public library for a teacher use card. He would be open to gauging interest among the school districts. Mr. Simon asked if we would be adding any value or resources to teachers. Mr. Handler asked if we were to offer this teacher card program to private schools, would we be subsidizing people from other communities with our resources. Mr. Goldberg encouraged staff to gauge the interest from the school districts to pursue this. 3. ADJOURNMENT At 6:58 p.m., there being no further business, Mr. Simon moved to adjourn. Mr. Goldberg seconded. All present voted yes. Ken Abosch, Secretary Minutes approved by the Board on SIpWib&K 9\, 701U Page 2 of 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Policy Committee Meeting Minutes -- September 6, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 09/06/2016 Contributor An entity responsible for making contributions to the resource Goldberg, Michael Handler, Howard Simon, Ronald Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.821 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Michael K. Goldberg Ronald Simon https://archives.deerfieldlibrary.org/files/original/6814e49c07d947d4387736449ae54264.pdf cbec21e71c52927ae3fa0af869e4d46b PDF Text Text Deerfield Public Library Board of Trustees Special Meeting Minutes August 30, 2016 1. ROLL CALL AND CALL TO ORDER Ms. Maureen Wener called the meeting to order at 6:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener - President, Seth Schriftman - Treasurer, Ken Abosch Secretary, Ron Simon, Jean Reuther Staff: Amy Falasz-Peterson, Library Director, Kelly DeCorrevont, Business Manager, Claire Steiner, Head of Adult Services, Meg Anthony, Head of Youth Services, Tom Owen, Head of IT, Pam Skittino, Head of Support Services, Judy Hoffman, Outreach Coordinator Donna Fletcher-Strategic Plan Consultant Absent: Mike Goldberg Mr. Howard Handler arrived at 6:05 p.m. 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD 3. PRESENTATION AND APPROVAL OF STRATEGIC PLAN (Action) Ms. Wener welcomed Ms. Donna Fletcher and thanked her for her work on the Library's Strategic Plan. Ms. Fletcher gave an introduction about the overall strategic planning process and reminded the Board of some key survey findings, 87% of residents surveyed use the library. Ms. Jean Reuther asked for clarification regarding key stakeholders. Ms. Amy Falasz-Peterson clarified that the key stakeholders are community members that are involved in some way in the community and they may or may not be library users. Ms. Falasz-Peterson explained that key staff met three times with the Strategic Plan Consultant. The staff met several other times as a group as well to brainstorm and review library trends and survey results. Mr. Ken Abosch asked for clarification regarding the Mission and Vison Statement. Ms. FalaszPeterson reported that the staff updated the Vision Statement based on the discussion generated in the planning meetings. It is presented as a draft. Mr. Ron Simon stated that he liked the new Vision Statement. It was suggested to remove the word "Deerfield" on the Vision Statement. Ms. Fletcher discussed the Strategic Initiative A. Ms. Steiner explained how relocating the Media Desk to the front of the library would increase staff visibility by adding another access point for service and reference. Ms. Reuther mentioned how helpful this would be for patrons with disabilities. Mr. Handler asked about the "customized bundles". Ms. Steiner gave explanations and examples for a Library Concierge service. Ms. Falasz-Peterson discussed how we could enhance access points. Ms. Steiner explained decrease hold times. Mr. Handler explained how the DPL is rated above average in terms of the survey results. Ms. Reuther commented on the Deerfield Review and how she hadn't noticed that the Library has activities listed in there. Staff will investigate. Mr. Seth Schriftman discussed the importance of our family and youth programming. Ms. Meg Anthony explained we have very high demand in programming. We are currently operating at �maximum capacity in regards to staffing. Mr. Handler commented on his experience as a parent in a family in which both parents work. He suggested that there be more options for evening programs for working parents. Ms. Anthony discussed how the Library tried a "Pajama Program" for several months. It was the lowest attended Story Time because parents felt they didn't want to leave the house once they were home. Both Ms. Anthony and Ms. Steiner commented on providing programming surveys to patrons who attend programs. Ms. Wener suggested possible blank cards for patrons to fill out after programs. E-newsletters are email communications monthly for Youth, Adult, and Library Wide. Mr. Simon discussed how challenging the population is for the Youth Department. Mr. Simon wants staff to keep the board update with alternatives and explanations. Mr. Abosch asked how we can better market our programs to our community. Mr. Abosch asked if this is a trend specific to Deerfield or do most libraries experience this. Ms. Falasz-Peterson reported that in her experience, marketing of library services and programs is always something to improve upon. Ms. Fletcher concurred. Ms. Wener thanked the managers for doing a great job with the Strategic Plan. Mr. Schriftman left at 6:49p.m. Mr. Handler expressed the importance to explore partnerships with neighboring libraries, especially with Adult Programming. This suggestion was added to the draft of the plan. Strategic Initiative C: Comfortable, adaptable interior spaces. The survey found that 11% of respondents really want comfortable spaces. Additionally, the idea of a Maker Space was also something of interest for the community members. Ms. Anthony talked about opening up some of the Youth reference area to add more tables and chairs near the Youth Desk. Patrons are looking for more places to sit and stay. Mr. Handler questioned the specific ages in Teen area. Ms. Anthony responded that we consider Teens 6-12th grade. Ms. Anthony talked about the Preschool Pavilion and potential refreshing schedule. Ms. Steiner discussed the possible improvement in seating options and how we would need electrical cords ran there for plug in capacity. Ms. Wener asked about the large desk on the lower level. Ms. Steiner reminded the group that this was two desks pushed together to create one service point. Mr. Simon stated how important comfortable, adaptable interior spaces are for a library. He expressed his happiness that this was included in the plan. Strategic Initiative D: Technology enhancements and improvements. Surveyed patrons feel very strong about the technology at the Library. Mr. Tom Owen discussed how Maker Spaces are starting to show up in local schools. He stated that we want to add 3D Printers, especially since patrons expect their library to have one. He would like to include some different technologies and discussed how we can continue to explore and diversify our computers and technologies. Mr. Owen explained the difference between the new Digital Media Lab and the potential Maker Space. Goal 2: Ms. Steiner discussed how we are analyzing our current offerings of electronic resources. Ms. Steiner reported on our e-resource tutorial videos. We noticed an uptick in our Zinio usage after it was included in an e-newsletter blast, along with a link to a video tutorial. �Ms. Falasz-Peterson discussed the importance of staff development and training. Ms. Wener asked if the staff has received special training on children with special needs. Ms. Anthony indicated that this has been done in the past and would be added to potential staff trainings for the future. Ms. Pam Skittino discussed the potential integrated library systems. Our current catalog will eventually be migrated into a new catalog and in the next few years, we will begin to explore other options. Ms. Falasz-Peterson discussed creating a Building Maintenance Schedule to make sure the building runs efficiently. We would include the Library front door on the Building Maintenance Schedule. Staff would like to investigate the outdoor space of the Quiet Room. The staff will make updates to the plan and the Board will be presented the final version at the September 21 Board Meeting. Mr. Abosch noted that the Library is focusing on improving and enhancing. He noted that in the last 15 years, the Library has made some serious improvements and it was a pleasure to see that we do not have any serious deficiencies. Mr. Simon concurred and stated that he was a little underwhelmed at first but then realized that the community told us we are doing a good job. Ms. Wener emphasized the importance of the Strategic Plan. Mr. Simon thanked the staff for attending the Special Board Meeting. 4. ADJOURNMENT Mr. Abosch moved to close the meeting at 8:12 p.m., seconded by Mr. Simon. Vote: 5 yes- Maureen Wener, Ken Abosch, Howard Handler, Jean Reuther and Ron Simon. The motion was approved. Upcoming Board meetings: September 21, October 19 Ken Abosch, Secretary Minutes approved by the Board on September 2J, 201 to � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Special Meeting Minutes -- August 30, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 08/30/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Simon, Ronald Reuther, Jean Handler, Howard Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.820 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Howard Handler Jean Reuther Kenan Abosch Maureen Wener Ronald Simon Seth Schriftman https://archives.deerfieldlibrary.org/files/original/39ee16a3859eea4f63e34ddd9fd439c0.pdf 39db307652457ab62a89953c76ba5828 PDF Text Text Deerfield Public Library Board of Trustees Finance Committee Meeting Minutes August 29, 2016 1. ROLL CALL AND CALL TO ORDER Mr. Seth Schriftman called the meeting to order at 7:03 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL. Present Board Members: Maureen Wener-President, Seth Schriftman - Treasurer, Ken Abosch Secretary Staff: Amy Falasz-Peterson, Library Director, Kelly DeCorrevont, Business Manager 2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD 3. NEW BUSINESS a. Discussion of FY 2017 Working Budget Draft Mr. Schriftman discussed the specific line items on the FY 2017 Budget Worksheet. The Committee reviewed each line item of the budget and had a chance to ask questions, ask for additional research or clarification and to make suggestions on changes. Ms. Amy Falasz-Peterson stated that the managers had met to review their budgets and offer input on the FY 2017 budget line items. Additionally, management reviewed the proposed strategic plan to begin allocating resources for upcoming projects. Mr. Schriftman discussed the personnel lines items on the draft budget. Mr. Ken Abosch wanted to be sure that the budget accounts for adequate increases in health insurance benefits for 2017. Ms. Falasz-Peterson reported that she and Ms. DeCorrevont will be attending a 2017 health insurance meeting on September 7. Ms. Falasz-Peterson reported on the reallocation of funds in the Outreach program lines and reallocation of funds for the IT/Automation line items. Ms. Falasz-Peterson stressed that the Building Maintenance will have an increase as we look at including a Building Maintenance Plan. Mr. Abosch stated that the Materials budget looks to be in line with the Standards for Illinois Public Libraries requirement of a 12% allocation of the budget for collections. The first reading and discussion of the FY 2017 Budget for the entire board will take place at the September Regular Board Meeting on September 21, 2016. The Finance Committee will review feedback from the September Board Meeting at the next Finance Committee Meeting on October 6, 2016 at 6:30 p.m., pending library staff confirmation of the date and time. The second and final reading of the FY 2017 Budget will occur at the October Regular Board Meeting on October 19, 2016. The budget will be presented to Village after the October meeting. The Village has a Budget Hearing scheduled for November 7. �b. Presentation of Fund Balance Policy Draft Mr. Schriftman discussed the Fund Balance Policy Draft. Ms. Falasz-Peterson stated that this was a "best management" practice that was brought up to her when she started by the previous Business Manager. Ms. DeCorrevont has drafted a policy based on local policies. Ms. Wener asked why the Library would want to build up our Reserve Accounts. Ms. DeCorrevont answered that this is generally a best practice and would help the Library keep the doors open in case there was a significant delay in property tax distributions. Mr. Abosch indicated that he would be more comfortable if we were to raise the goal of the Capital Reserve fund balance to 75% of the budget. He reminded the committee that this money would be used for major building improvements and that something like a new HVAC system could potentially cost over a million dollars. The committee recommended that the staff make the changes discussed in the meeting and have a revised draft to present at the next Finance Committee meeting. 3. ADJOURNMENT Mr. Schriftman moved to close the meeting at 8:15 p.m., seconded by Mr. Abosch. Upcoming Board meetings: September 21 Ken Abosch, Secretary Minutes approved by the Board on � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Deerfield Public Library Board of Trustees Meetings Subject The topic of the resource Public Library Governance Description An account of the resource This collection consists of meeting minutes created around or after meetings of the Deerfield Public Library Board of Trustees as well as supporting materials such as village ordinances, salary scales and land agreements. Creator An entity primarily responsible for making the resource Deerfield Public Library Board of Trustees Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 1966-2013 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002 Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant Board meeting minutes from the Deerfield Public Library Board of Directors are held on the Deerfield Public Library Website until they are five years old, and are then moved to this collection. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Finance Committee Meeting Minutes -- August 29, 2016 Creator An entity primarily responsible for making the resource Abosch, Kenan Source A related resource from which the described resource is derived Deerfield Public Library Board of Trustees Publisher An entity responsible for making the resource available Deerfield Public Library Date A point or period of time associated with an event in the lifecycle of the resource 08/29/2016 Contributor An entity responsible for making contributions to the resource Wener, Maureen Schriftman, Seth Language A language of the resource English Identifier An unambiguous reference to the resource within a given context DPL.0002.819 Deerfield Illinois Deerfield Public Library Deerfield Public Library Board of Trustees Kenan Abosch Maureen Wener Seth Schriftman